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Planning Board Minutes 03/28/16
APPROVED
Chilmark Planning Board
March 28, 2016
Present: Rich Osnoss, Chairperson, Janet Weidner, John Eisner, Chris MacLeod, Joan Malkin, Sam Hart
Not Present: Mitchell Posin
Public: Peter B. Cook
Staff: Jennifer Christy, Admin. Asst.
Meeting called to order at 4:37 PM
  • Mill Brook Environmental Notification Form:
  • The Board discussed what the role of the Planning Board has in a response to an environmental notification form. It was noted that careful review and recommendations would be prudent.
  • Mr. Eisner noted his concern for the scale of the project in a sensitive area that has much wildlife and marsh.
  • In a nutshell, the project is to replace two 12 inch perched culverts under Old Farm Road with a large culvert with the intention to restore the movement of the stream for the benefit of fish and flow of water.
  • The Board members considered the Dunkl letter that was sent to the Exec. Office of Energy and Environmental Affairs.
  • An issue is that the “impounded” marsh land would be measurably changed.
  • The Board took no action but agreed to monitor the process in the coming months.
  • Dukes County Multi-jurisdictional Hazard Mitigation Plan- JoAnn Taylor
  • Ms. Malkin noted the 2nd page of the Plan Update presentation regarding planning.
  • Ms. Malkin noted some of the topics of ‘Non-structural Mitigation Measures’ may be useful to insert into the subdivision approval process.
  • Mr. Osnoss suggest the Board review the environmental and impact statement requirements in the Rules & Regulations Governing Subdivisions in Chilmark and make suggestions.
  • AIPB Housing Work Group:
  • Mr. Hart presented the draft request for funds to complete Housing Production Plans that has been drafted by Adam Turner at the MVC.
  • Ms. Weidner made a motion to sign the letter as drafted. The motion was seconded. All ayes.
  • Mr. Hart requested that Ms. Christy place the letter on Chilmark letterhead with the signature of the chairperson, Rich Osnoss, and have it sent to the MVC.
  • Wiesner Lot Release:
  • The draft lot release certificate was presented.
  • Ms. Malkin moved to sign the lot release certificate. The motion was seconded. All ayes. The lot release was signed.
  • South Road Flooding:
  • Ms. Malkin and Mr. Posin will review the color GIS maps of South Road and refine the location of the flooding after the next rain.
  • Form A Endorsement Certificates:
  • The Form A certificates from the March 14th meeting, for Brickyard Fields, LLC and Great Rock Bight Limited Partnership, were signed by present Board members.
  • Open Topic List:
  • The open topic list was reviewed and changes were made.
  • Appointment of Jessica Roddy to the Housing Committee:
  • The Board voted to reappoint Jessica Roddy to the Housing Committee.
  • Joint Affordable Housing Group:
  • The Board reviewed the email and documents sent by Christine Flynn and the Board approved a response to Christine Flynn alerting her to the fact that Sam Hart is on the AIPB Housing Work Group. He confirmed that the proposed definitions are the same as proposed in the Work Groups draft HPP. The Board stated that the proposed definitions appear to be consistent with the AIPB’s Housing Work Group’sdraft. The Board asked that Ms. Christy send the materials from Christine Flynn to the Housing Committee and respond to Christine Flynn with the Board’s comments.
  • Minutes:
  • Minutes from February 22nd were approved with no changes. The minutes from March 14th were approved with a change.
  • Next Meetings:
  • April 11, 2016, 4:30PM
  • April 25, 2016 ANNUAL TOWN MEETING, 7:30PM
Meeting adjourned at 5:43 PM. Minutes respectfully submitted by Jennifer L. Christy