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Planning Board Minutes 12/22/14
APPROVED
Chilmark Planning Board
December 22, 2014
Present: Dan Greenbaum, Joan Malkin, Mitchell Posin, John Flender, Janet Weidner, Rich Osnoss, Chair
Not Present:
Public: Ann Wallace, Jessica Roddy
Staff: Jennifer Christy, Administrative Assistant, Chuck Hodgkinson
Meeting called to order at 4:30 PM.
  • Accessory Apartment Bylaw Amendment Public Hearing, Cont’d.: Mr. Osnoss called the continued Public Hearing called to order at 4:38PM.
  • Ms. Malkin stated her support of the bylaw amendment.
  • Brief discussion occurred.
  • Ms. Malkin made a motion to close the public hearing. Ms. Weidner seconded the motion. All ayes. The public hearing was closed.
  • Board members discussed next steps:
  • Mailing to voters with supporting data showing the amendment will address a need.
  • Information sessions in March or April 2015.
  • Work to begin a draft of the mailing and agenda for info sessions will begin on February 23, 2015
  • Ms. Malkin made a motion to send the Accessory Apartment Zoning Bylaw Amendment to the Board of Selectmen. The motion was seconded. All ayes.
  • Nab’s Corner Street Addresses:
  • Mr. Hodgkinson was present to discuss the road name & address issue with Nab’s Corner homesite housing lots.
  • Mr. Hodgkinson stated that all the Nab’s Corner lots have been given a number off of Ridge Hill Road.
  • Mr. Posin made a motion to support the Board of Selectmen in their choice of name for the 250 (approx..) ft. leg of road into the Nab’s Corner lots. Ms. Weidner seconded the motion. All ayes.
  • Mayhew-South Rd. Realty Trust Driveway:
  • Mr. Osnoss read the condition regarding the driveway at the Meinelt house.
  • Ms. Malkin moved to have Jennifer Christy draft a letter to the Meinelt family regarding the curb cut condition noted in the December 8, 2003 certificate of approval of a definitive plan including in the letter a copy of the certificate of approval. Mr. Flender seconded the motion. All ayes.
  • The Board also addressed the meaning of the no-cut zone in the Mayhew-South Rd. Realty Trust subdivision from December 8, 2003. The Meinelt’s lawyer, Marcia Cini, has asked whether anything may be planted in a no-cut zone, if no things are cut in the no-cut zone. More discussion occurred.
  • Ms. Malkin suggested that Ms. Cini come before the Board to discuss what is to be planted and exactly where within the Meinelt/ Sheep Hill Rd. lots.
  • Ms. Christy was asked to contact Ms. Cini for clarification and to see if she may come before the Board to discuss.
  • Correspondence:
  • The Board received Mr. Seidman’s letter of thanks and discussed the All Island Planning Board Meeting on January 21, 2015. Mr. Osnoss and Ms. Malkin confirmed they would be attending the meeting.
  • Ms. Malkin noted that a discussion of Form As and procedures in other towns may be a great topic of discussion. Ms. Malkin also stated it may be beneficial to discuss affordable housing with the other island Planning Board members.
  • Mr. Greenbaum asked if the effects of the Residential Bylaw would be an interesting topic for the All Island Meeting.
  • Ms. Weidner asked if Ms. Christy would confirm when a meeting with the ZBA would occur in January 2015.
  • Other topics for the All Island Meeting agenda were discussed: climate change, ancient ways, subdivision of beach lots, designation of special ways.
  • The Board received Ms. Pattavina’s letter of interest.
  • The Board decided to forward the letter to the Board of Selectmen for the election on January 13, 2015.
  • The Board asked if Ms. Malkin would invite Ms. Pattavina to a meeting to experience how the Planning Board operates.
  • FY16 Budget:
  • Discussion occurred about the budget. The Board asked Ms. Christy to obtain a description of the mechanics of what happens with unspent budgeted money at the end of the fiscal year and to email this explanation to the Board.
  • The FY16 budget was approved unanimously with expenses level-funded.
  • Minutes:
  • Minutes from the Nov. 10, 2014, November 24, 2014 & December 8, 2014 meetings were reviewed. Mr. Osnoss asked Ms. Christy to keep an ‘Open Topics’ list of topics the Planning Board must return to and work on. Ms. Christy agreed to keep a list of ‘Open Topics.’ The first to be included is: Form C procedure document updates, road specifications in the Rules & Regulations Governing Subdivisions in Chilmark , and all the bullet points on the November 10, 2014 minutes Form C Procedure section. Ms. Weidner moved to approve the November 10, 2014 minutes with changes. Mr. Flender seconded the motion. All ayes. The November 24, 2014 minutes were reviewed. Ms. Weidner moved to approve the Nov. 24, 2014  minutes with no changes. Mr. Flender seconded the motion. All ayes. December 8, 2014 minutes were reviewed. Discussion occurred again about the JMV Realty Trust covenants and whether counsel should be contacted again. Mr. Osnoss asked Ms. Christy to contact counsel again to inquire about changing covenants and to obtain an opinion in writing. Mr. Greenbaum made a motion to approve the minutes with changes. Mr. Flender seconded the motion. All ayes.
  • Next Meetings:
  • January 12, 2015
  • January 13, 2015: Joint Meeting with the Board of Selectmen to elect a new Planning Board member
  • January 21, 2015: All Island Planning Board meeting
Meeting adjourned at 6:30PM. Minutes respectfully submitted by Jennifer L. Christy