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APPROVED
Chilmark Planning Board
November 10, 2014
Present: Dan Greenbaum, Janet Weidner, Joan Malkin, John Flender, Rich Osnoss, Chair
Not Present: Andrew Fischer, Mitch Posin
Public: Elise & Robert Elliston, Alex Elvin, Vineyard Gazette
Staff: Jennifer Christy, Administrative Assistant
Meeting called to order at 4:31 PM.
- Accessory Apartment Bylaw Draft:
- Letter was received from the Board of Selectmen asking the Board to schedule a public hearing for the bylaw.
- Jennifer informed the Board of the calendar requirements for a public hearing and it was agreed that December 8, 2014 for a public hearing would be appropriate. Jennifer will advertise the public hearing in the November 20 & 27 MV Times newspaper issues.
- Mr. Elliston presented the plan and the inquiry from the owners of the lot at Map 14, Lot 29. They inquired about eliminating a no-cut zone and changing a building envelope.
- The Board members reviewed the plan and asked Mr. Elliston to return to the scheduled meeting of the Board on November 24th.
- Change the fire department sentence to say, “The subdivider must contact the fire chief…”. This would make it clear that it’s mandatory and that it is the subdivider’s responsibility.
- A question was asked, “When should the environmental study be done?”
- It was discussed whether the environmental study should be done for subdivisions less than 5 lots.
- No conclusions were made on environmental studies at the time.
- It was suggested that the section discussing road plan, of the Form C procedure, be expanded. The members asked for more specifics be inserted regarding the road plan.
- It was noted that the road specifications, in the Rules & Regulations Governing Subdivisions, were possibly not up-to-date.
- Check what “other parties” means in the next to the last square.
- Joan asked what happens at the end of a Form C application and approval process. She wondered how is it seen that the project was completed correctly and, before a person can build, whether an inspection is performed.
- Rich asked if a topographical map should be included in all Form C applications. It was shown, in the Rules & Regs. Governing Subdivisions, that a topographical plan does need to be included.
- It was asked if a reference to the MVC’s referral process should be included in the procedure? It was agreed to include in the next draft the procedure for Mandatory and discretionary referrals to the MVC.
- It was also agreed to include in the Form C Procedure the allowances for the MVC affordable housing contribution in large (10 acre or more) developments.
- Fire Chief re E-911 & Roads in Town:
- Chief Norton explained his question:
- Water sources in subdivisions is an issue he is concerned with.
- He proposes that subdivisions of 4 lots or more install a water source, such as a 10,000 gallon tank or a pond. He noted the High Meadow water source pond that was installed. It has a bubbler so that it does not freeze and includes hydrant. He noted that pool owners must install a hydrant. He further noted that insurance rates could be positively influenced if water sources were provided in subdivisions.
- Chief Norton further noted that the fire department maintains the water tanks and access to them. Rich asked questions about the maintenance and how the water is filled. Chief noted that he is developing a master plan of water sources in town that can be drawn on to douse fires in out of the way places. Joan asked why the threshold would be four (4) lots. Chief Norton stated that he had originally thought this should be a requirement for subdivisions of 8 lots or more. But, now he feels it should be 4 lots or more subdivisions due to the proliferation of subdivisions in out of the way places.
- Further discussion occurred about criteria for the water sources/ tanks. Joan asked how much water the Chief would like to have available for how many houses. Janet asked what 10,000 gallons fills. The Chief stated that 10,000 gallons fills the new tanker three times, for example. Joan suggested that the water source may need to be determined to pump a certain amount per minute. Chief Norton thought this might not be workable. Janet noted that what might work is for the Fire Chief to be required to approve a water source and its placement. Rich noted that the access for trucks to fill from a water source should be accommodated in the subdivision plans. Rich also noted the location of the water source would be would need to be approved by the subdivider.
- Dan asked if this proposal is to cover the new subdivisions. Chief stated that he is interested in establishing this for the future. Rich asked if there would ever be a situation where a subdivision would not be required to install a water source. Discussion occurred. Rich asked if the Chief provide the Planning Board a plan of the water sources in town. Joan stated she didn’t think this would be useful information since the Board would still need to consult with the Chief in the event of a subdivision. Rich stated he would just be interested in the information just to know where water is in Town.
- The Board decided to research how to change the Rules & Regulations Governing Subdivisions so that the criteria for fire-fighting water sources is more clear. Jennifer agrees to look into this for the November 24, 2014 meeting.
- Chief Norton inquired about the change to the Zoning Bylaws to require the pools be 10,000 gallons. It was discussed when the Board could meet with the ZBA regarding changes to the pool bylaw. Jennifer was asked to contact the ZBA regarding a meeting.
- Joan also asked that Chuck put together a report regarding how many applications the Board has reviewed regarding the residential bylaw for this meeting as well.
- Minutes from the October 27, 2014 meeting. The minutes were approved as amended.
- November 18, 2014, 8AM, at the Town Committee on Squibnocket
- Nov. 24, 2014
- December 8, 2014, Public Hearing
Meeting adjourned at 6:25PM. Minutes respectfully submitted by Jennifer L. Christy
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