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CHILMARK PLANNING BOARD
APPROVED Meeting Minutes
Monday, January 14, 2013 @ 4:30 PM
Present: Janet Weidner, Chair, Catherine Thompson, Daniel Greenbaum, John O. Flender, Andrew Fischer, Rich Osnoss
Not Present: Mitch Posin, Jennifer Christy, Administrative Assistant
Public: Charles Gilstad, Sourati Engineering, Mr. & Mrs. Rivera, John Demers, Dyan Schmidt, Phil Demers
- Meeting was called to order by Chair Janet Weidner at 4:30 p.m.
- Chair Weidner summarized what the next meeting, on January 28, 2013, will include: a multi-board meeting to ascertain a clear and consistent definition of Gross Living Area (GLA). Ms. Bunker, the Asst. Assessor, will provide some versions of definition that will help the Boards come to a final definition of GLA.
- Chair Weidner noted her intention to have a couple of public forums and noted the subcommittee will be instrumental in preparing for the forums as we head towards the Annual Town Meeting.
Residential Bylaw Discussion:
- Chair Weidner stated the bylaws have been sent to town counsel for review.
Minutes:
- December 10, 2012 Minutes were reviewed and approved with changes.
- December 17, 2012 Minutes were reviewed and approved without changes.
George Rivera Form A:
- Chair Weidner alerts all to the fact that she and her husband had rented a house to the Riveras in 2011 and offered to recuse herself from the vote on the Form A. The Board agreed that the acknowledgment of the relationship was enough to clear a conflict of interest concern.
- Mr. Gilstad presented the Form A application. The Board reviewed the plans and the application. The Board members questioned Mr. Gilstad regarding the status of the Quenames Road and noted that there had been questions about the quality of the road in previous appearances before the Board. Mr. Osnoss suggested the Board send Mr. Posin, the road agent, and Mr. Fischer to see the condition of the road and report back to the January 28, 2013 meeting. Mr. Gilstad asked if he could accompany the road agents. Chair Weidner agreed the road agents would include Mr. Gilstad. Mr. Rivera stated that the road is maintained by John Keene at the Rivera’s request and expense.
- Due to the 21 day review period, The Board asked if the Riveras would request an extension so that the road agents may make a visit to the road. The Riveras & Mr. Gilstad agreed to request an extension to January 28, 2013. Chair Weidner requested that Mr. Gilstad write a letter of request for extension and send it to Ms. Christy.
- Mr. Osnoss read a section from the minutes of a meeting in July 2005 and noted that it said the road would need to be improved and all neighbors would need to agree to this. Chair Weidner noted that, if the Form A were approved, there could be 3 additional structures built that would need access on the road. Mr. Flender questioned whether sequential ANRs are allowed. Mr. Gilstad noted that an ANR is based on frontage and road adequacy and he didn’t know of any other limitations. Mr. Osnoss noted the previous ANR by the Riveras was in 2005.
- Mr. Flender made a motion to accept the request for an extension until January 28, 2013 from the Riveras. Mr. Fischer seconded the motion. All ayes.
Phil, Fran, John Demers & Dyan Schmidt:
- Mr. Phil Demers reviewed the issue concerning the Khedouri lots off of Bartlett Woods Road. Mr. Demers stated he and his son visited the site and they feel the road could benefit from a change in location. Chair Weidner noted the road location was determined after much discussion and that a change would probably require a new Form C application.
- Plans were reviewed and discussion continued. The Demers showed where they would propose to build on one of the Khedouri lots and noted advantages to the a relocation of the road. Mr. Phil Demers also noted that many landowners abutting the subdivision have reacted positively to the proposed change. Mr. Phil Demers reviewed details such as electrical service changes, preservation of hillsides and how other neighbors would access their land.
- There was discussion concerning a relocation of the curb cut as well.
- Chair Weidner stated Mr. Khedouri would have to come to the Board with a new Form C.
- Mr. John Demers offered to stake the newly proposed road location so that Board members could visit the site individually.
- Mr. Fischer suggested that the Demers/Khedouri prepare a Form C for the February 11, 2013 meeting and the Board members communicate their verbal feedback on the road after each visit. Chair Weidner noted a Form C needs to be advertised 14 days before a public hearing.
- More discussion occurred about the advantages and disadvantages of a newly located road.
Chapter 91 Permit 308 South Road Realty Trust Dock:
- Received by the Planning Board
Next Meeting: Planning Board, Monday, January 28, 2012, 4:30 PM
With no more business to discuss, Chair Weidner adjourned the meeting at 7:00 pm.
Minutes respectfully submitted by Jennifer Christy, Administrative Assistant.
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