Chilmark Planning Board Minutes
Public Meeting @ 4:30 p.m.
Monday, November 24, 2008
Final
Present: Janet Weidner, Chairperson; Russell Walton, Mitchell Posin, William Meegan,
Rich Osnoss, Tim Lasker, and Christina Soulagnet, Administrative
Assistant
Absent: John Flender
Guests: Brooks Billingham, Perry Ambulos and Jim Feiner
Call To Order
Janet Weidner, Chairperson, opened the meeting at 4:31 p.m.
Meeting Minutes
The Board members reviewed the Meeting Minutes of October 27, 2008. Mr. Walton made a motion, Mr. Posin seconded, and all members approved the minutes with one minor edit.
Administrative Assistant Discussion
Tim Carroll discussed with the Board Christina Soulagnet's resignation. Mr. Carroll discussed the qualifications required for this position and asked if the Board had additional thoughts. The advertisement for the position vacancy will appear in next week's paper. The only change to this position is that it will be a 25-hour a week instead of the 27 hours. The Housing Committee portion of the hours has been reduced from 12 to 10 hours a week; Planning Board will remain the same at 15 hours per week. Mr. Carroll outlined the timeline: 12/12/08 Deadline to receive applications; 12/18/08 Interview of applicants; 12/23/08 Board of Selectmen appointment of position. Ms. Soulagnet said she will be available to assist the new person to ensure a smooth transition.
Tim Carroll discussed the Master Plan Update and suggested that due to the salary adjustment of the new administrative assistant, there will be additional funds available to farm out some of the analysis work of the Master Plan Update survey. The Board was open to this suggestion. In addition, the board will consider looking into possible volunteers from the community to assist with this project.
Marin Street, Form A (Map 14, Lot 19.1)
Brooks Billingham, B.D.Billingham & Associates, Inc., presented a Form A application for Marin Street. The application proposes dividing an 8.6+ acre parcel into two separate lots; Lot 14-19.1A 4.28+acres and Lot 14-19.1B 4.32+ acres. There is an existing house and barn on the property. The proposed lot line separates these two existing buildings and meets setback requirements.
Both proposed lots have an adequate access road, road frontage and existing curb cuts are in place. Mr. Billingham stated that a plan dated 1976 established an easement off North Slope Lane and a plan dated 1986 created the right of way easement (Crowberry Lane). Mr. Walton voiced that there is quite a bit of wetlands on these parcels and because of that, the road frontage is illusory.
Ms. Weidner asked the Board for comments. The board concluded that it meets all the Approval Not Required requirements and there's no restriction notations on the previous plans. Mr. Meegan made a motion to approve the Form A application. Mr. Lasker seconded and with no further discussion, all members voted to approve the Form A application. All members present signed the linen (map). Christina to draft an Approval Not Required Approval Certificate for the Board's signatures, and once signed, will forward to Brooks Billingham.
Community Affordable Housing Opportunity
Perry Ambulos and Jim Feiner presented a proposed subdivision plan for an informal discussion. The map illustrated a 12 acre parcel creating 6 lots; three 3-acre lots and three 1-acre Homesite lots. Mr. Feiner went over the plan, lot layout and the new proposed road layout. Property owners that use the existing Barlett Woods Road would access their property through the new proposed road and the existing entrance would be closed off to vehicles, if this subdivision comes to fruition. The Board reviewed the proposed plan and summarized the discussion:
1. Mr. Ambulos and Mr. Feiner are proposing to buy the 12-acre parcel from the Vincent family. 2. The Vincent's need to create this 12-acre parcel from either their 27-acre parcel or 17-acre parcel. (This needs to be determined.) Creating the 12-acre parcel would require a new road due to poor sight lines and a new road triggers a Form C Definitive Subdivision Plan. Also, the Vincent's subdivision application will require review by the Martha's Vineyard Commission (MVC).
3. The Planning Board can tentatively support the new proposed road layout; however, a public hearing needs to be scheduled to allow abutters the opportunity to voice any concerns or input.
4. The Planning Board can consider the road as part of the lot acreage if there is enough benefit to the Town.
The Board discussed the process in further detail. If the Vincent's came before the Planning Board with a 27-acre parcel proposing to subdivide, the Planning Board, through the Martha's Vineyard Commission mandate, would ask for 10% of the property be designated for affordable housing or
3 Homesite lots to be generated from this parcel. One possibility is the Planning Board could send the Vincent application to the MVC as a consideration and not for review.
Mr. Ambulos and Mr. Feiner left the meeting with the understanding that the next step is the Vincent's must submit a subdivision plan creating the 12 acre parcel with the Planning Board.
Zoning Bylaw Discussion
Wind Turbine: Ms. Weidner distributed a wind turbine discussion paper summarizing the major issues associated with wind turbines. The members will review this outline and provide comments to Christina in preparation for the next meeting. Mr. Posin suggested that property owners should be encouraged to approach neighbors to participate in a large turbine system as a group effort.
Noise Abatement Regulation: Mr. Walton distributed draft language to address noise output from machinery and/or equipment. Members were asked to review the draft zoning bylaw and send comments to Christina in preparation for the next meeting.
North Tabor Farm
The Board received the letter from Mathew Dix and Rebecca Miller's attorney. The Board has asked Christina to draft a letter to Ron Rappaport to ask for his legal opinion concerning North Tabor Farm Association.
Next Meeting
The Planning Board will meet next on Monday, December 22, 2008 at 4:30 pm.
With no further business to discuss, Ms. Weidner adjourned at 7:05 p.m.
Minutes respectfully submitted by Christina Soulagnet, Administrative Assistant.
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