MINUTES
CHILMARK LIBRARY TRUSTEES MEETING
Library Conference Room
May 17, 2017, 10 a.m.
Present: Trustees Jane Kaplan, Candy Shweder and Janet Weidner; Library Director Ebba Hierta and Assistant Library Director Rizwan Malik.
Documents: Minutes from April 6, 2017 meeting; agenda; director’s report; financial report; Chilmark Library/Chilmark School Agreement for FY18 and FY19; director’s evaluation.
Meeting called to order at 10:05 AM. Minutes from the April 2017 meeting were approved with modifications.
Election of Officers: Jane Kaplan was elected as Chairman of the Chilmark Library Trustees; Candy Shweder was elected as Vice-Chairman of the Chilmark Library Trustees; and Janet Weidner was elected as Secretary of the Chilmark Library Trustees, all for a term of one year.
Summer Programs: The schedule for the Wednesday evening lecture series for this summer has been set.
Building Report: The new parking lot light has been installed. Also, the art work which was donated by Ann Cook has been hung in the hallway.
All Library computers have been upgraded to Windows 10. A new computer has been installed in the “teen space”, for use strictly by teen patrons.
Financial Reports: The latest financial report was available for discussion. Our spending is on track.
Communications: Ebba reported the latest information received on the Massachusetts state aid. It continues to shrink; we are expecting about $3200 for this year.
Chairman’s Report: Jane Kaplan thanked Janet Weidner and Candy Shweder for their service to the Chilmark Library.
Old Business:
Chilmark School and Chilmark Library Agreement: Ebba presented the proposed agreement between the Chilmark School and the Chilmark Library. The proposed agreement is essentially the same as the previous one, with only two changes. The first change is for the school visits to the Library to take place on Thursdays, rather than Fridays, while the second change is related to the term of the agreement (two years rather than one year). The Trustees voted to approve the proposed agreement.
Annual Town Meeting: It was reported that the Library-related Article on the Chilmark Annual Town Meeting Warrant had passed unanimously. This Article was related to costs for painting the Library building.
New Business: Rizwan reported that the Maker Faire was a success. There were many interesting presentations, and the event was very well attended.
Rizwan reported that the summer reading program is about to kick off. Most of the Chilmark businesses which have sponsored the program in the past are lined up for this summer.
The Chilmark Library has received the two hot spots which were ordered. We are the first CLAMS library to offer this service! Rizwan showed us the equipment, instructions and case which will be provided to any patron who checks out one of the hot spots.
The Trustees and the Library Director reviewed final changes to the Director’s annual evaluation and agreed on final wording.
Meeting adjourned at 10:47 AM. Next meeting will be Wednesday, June 21st at 10:00 AM.
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