CHILMARK FREE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
Minutes: 4/6/17
10:00 AM Chilmark Public Library
Handout: Agenda, Minutes from 3/2/17, Library Director’s report, Library Director’s self evaluation
Present: Chair, Janet Weidner, Trustees: Jane Kaplan and Candy Shweder, Library Director, Ebba Hierta and Assistant Director, Rizwan Malik
- Ms. Kaplan moved to approve the minutes and Ms. Shweder seconded. The minutes were approved unanimously
- Financial Reports: We are on track with past years
- Communications- no report
- Chairman’s report- no report
- Director’s report-
- Circulation trend- people are shifting back to Edgartown now that the new library is open. Clams is down overall. When the economy is good it affects circulation.
- Beyond Selfie- the program has had good attendance and is well liked.
- Staff news- Megan McDonough will work 5 days in the summer and will be managing programming in the summer.
- Caroline Roddy will move from volunteer to paid staff this summer.
- Friends- The fund raising letter has been written and will be sent out next month.
- New Business-
- Anne Cooke has donated a beautiful painting to the library. Ms. Kaplan moved to accept the donation and Ms. Shweder seconded and the painting was accepted unanimously.
- Summer Staff- Ms. Hierta has one more spot to fill.
- Programming- There is a great line-up of talks starting at the end of May until Mid-September.
Mr. Malik reported that there will be a Maker’s Faire at the Ag. Hall on May 13 from 10-4. They are lining up presenters. There has also been intense interest in the Mario Cart Racing on the Wii. The storytimes has had an uptick in attendance.
Also, in mid-March there was team tech week at the high school. This is encouraging a new look at libraries as just not a place for books. Legos are coming to the children’s room soon for free building after school.
- Newspaper Thefts from front on the weekends. Ms. Hierta has invested in a “Nest” camera which is internet wifi enabled.
- Wifi hotspots- something that can be borrowed from the library. It uses cellular data. Great for a house that doesn’t have wifi. We will try these out this summer. We have bought two. They can be borrowed for 2 weeks and not renewed.
- Mr. Malik’s probation period is over and Ms. Kaplan moved to approve the change of his employment status as youth librarian and also to approve the letter appointing him. Ms. Shweder seconded and it was approved unanimously.
- Ms. Hierta met with the HR board. They did approve year round part time staff will get paid for holidays. Unfortunately their numbers, steps and grades have not been updated. There will be no changes to overall town compensation plan at this time. This will not effect grade changes.
- Parking- Cinema Circus will be almost every Wednesday during the summer. There will be an adult attendant at our parking lot ½ hour beforehand, keeping our lot for library attendees. There will be auxiliary space in Conroy’s lot behind the post office. The selectmen will be notified about this. A memo will be sent to Tim Carroll, the selectmen and a cc to Brian Ditchfield and Thomas Bena of the MVFF. Our new police chief is on board with this and will continue to monitor the situation.
- Town Meeting- Ms. Weidner will answer any questions that might come up about the warrant article to have the library painted.
- Ms. Hierta presented her self-evaluation and it was discussed. She will make some changes and next month it will be presented and signed.
- Next Meeting will be on 5/11/17 at 11:00 AM
- Meeting adjourned
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