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Meeting Minutes
Monday, December 3, 2007 at 4:30 p.m.
Present: Andy Goldman, Chairman; Zee Gamson, Bill Randol, Tim Lasker,
PersonNameTodd Christy, and Christina Soulagnet, Administrative Assistant
Absent: Jim Feiner
Call To Order
Andy called the meeting to order at 4:33 p.m.
Meeting Minutes
The Meeting Minutes of October 15, 2007 were approved as amended.
The Meeting Minutes of November 5, 2007 were approved as amended.
Middle addressStreetLine Road (MLR) Community Housing Program:
1. Lottery Procedure:
The committee discussed the lottery procedure for the six homesites in the Middle Line
Road Community Housing Program. After a lengthy discussion, the committee agreed
that in order to keep the economic structure in place, there would be two separate lotteries. The first lottery will consist of a set of drawings for the two homes reserved for a qualified applicant earning 80% to 100% AMI (Average Median Income). The second lottery will consist of a set of drawings for the four homes reserved for qualified applicants earning less than 150% AMI. Each lottery will include a Chilmark Preference drawing, a placeMartha's Vineyard Preference drawing and an All Other drawing. Each qualified applicant will have their name plus any preference chits in the hat, and as each name is pulled, it will be assigned a number until all applicants have been picked. It is from that picking order that the recipients are awarded a Homesite lot for lease.
The Committee made note that applicants that qualify in the 80%-100% AMI category have the opportunity to participate in both lotteries.
2. Ownership of Rental Units:
Zee brought up for discussion the challenge of finding a builder/operator for the addressStreetMiddle Line Road rental units. This is a small project (only three duplexes), the location (we are on an island), and the construction may take place at the same time as the Homesite homes. The committee discussed potential builders, such as Good House Inc. and Island Housing Trust (IHT). IHT would be an appropriate organization to do this project; however, IHT prefers to own the land to ensure future affordability. Andy will set up a meeting with PersonNameWarren Doty, BOS chair, and inform him of the CHC discussion.
Bussink Homesite Lot
Tim informed the Committee that the Bussink Subdivision Plan is moving forward and the Homesite lot created by this subdivision may become available to the Town by the end of January. The Bussink Plan is scheduled to go before the Planning Board for approval on December 10, 2007. Tim will keep the committee abreast of the situation.
Legal Documents
Andy will contact the Board of Selectmen to get on their agenda to review and approve the Implementation Guidelines for Homesite and Rental.
Homesite Application
Christina will prepare a generic Homesite application.
FY09 Budget
The Committee reviewed the FY09 Budget line by line and concluded the following:
- Request to increase Professional Development by $300.00, which brings the total
allowance to $800.00, in anticipation of members and/or Administrative Assistant
attending workshops.
- Request to increase Advertising by $400.00, which brings the total allowance
to $1,200.00, in preparation for advertising public hearings for affordable housing
opportunities (ie: Middle Line Road Community Housing Program, Turner Lots, and
Bussink Subdivision)
- Request to increase Postage by $400.00, which brings the total allowance to $500.00,
in preparation for upcoming housing projects.
- No change to Office Supplies, which is set at $300.00.
- Christina will call Terri at the Dukes Country Regional Housing Authority to confirm
the Housing Assessment dollar amount.
- PersonNameTom Wilson, Accounting, will provide COLA data by December 18, 2007 and will
insert the amount for Administrative Assistant on the FY09 Budget worksheet. Tim
questioned why was there a decrease in the Admin. Assist.'s salary from FY07 to FY08.
The reason was because the previous Administrative Assistant was hired at a higher
salary step than the current Administrative Assistant. After a lengthy discussion, the
Committee agreed to request to increase the salary of the current Administrative
Assistant to match the salary step of her predecessor, at the time of hire. Andy will
speak with the Planning Board Chairman to inform him of this discussion, and if in
agreement, Andy will forward a memo to Tom stating this request and to have the
increase retroactive from December 1, 2007.
The Committee will finalize and vote on the FY09 Budget at the next meeting, December 17, 2007.
Criminal Offender Record Information (CORI)
The committee has reviewed the Chilmark Housing Committee CORI Policy and Disqualification Criteria. Referring to Mandatory Disqualifications, the Committee agreed to include the word "sales" relating to drug involvement.
It now reads, "2. any involvement in drug sales and distribution in the past
ten (10) years prior to the date of the CORI Request."
There were no additional changes to the documents.
With no further business to discuss, Andy adjourned the meeting at 5:47 p.m.
Respectfully submitted by Christina Soulagnet, Administrative Assistant.
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