C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, May 15, 2019
Chilmark Town Hall
5:00 pm
Present: Katie Carroll, Matt Poole, Jan Buhrman
Also Present: Kent Healy, Joel Glickman, Chris Alley, Cody Coutinho, Michael Alton, Craig Disbrow
Chilmark Store, 7 State Road (30-85) Kent Healy and Joel Glickman discussed the repair and maintenance undertaken to rebuild the planter leaching beds for the greywater system serving the Chilmark Store. Kent Healy presented an as-built letter for the work which has been completed. The Board reviewed the preliminary steps outlined at previous meetings for the repair process:
- Drinking water well in the basement has been abandoned;
- Existing box structures have been reinforced;
- Monitoring ports in the ends of the boxes have been installed;
- Leaching pipes in one of the beds were replaced with ¼ hole diameter and 12” spacing according to Clivus specifications; pipes in the other bed were deemed to be fully intact and functional
- Water meters to measure influent and effluent have been installed; a monthly monitoring log has been prepared;
- Protocols and staff training for scraping grease prior to cleaning of wares and utensils will be conducted;
- A maintenance log for regular cleaning of the under-sink grease traps and regular pumping of the basement grease tank will be available for inspection upon request.
- Capacity testing of a single planter-box to handle the load will be conducted under operation.
The owner/operator stated that these conditions have been met; however, the Board noted that the improved impermeable liner discussed at length at its prior meeting was not used, and only one box was refitted with a new liner. The Board expects and requires that any future changes to the repair and maintenance plan jointly agreed by the Board and Owner/Operator must be brought to its attention prior to being implemented.
The Board recognizes that the summer season is upon us and feels that operation of the system in its current configuration does not pose an imminent threat to human health. However, the review, improvement and repair of the system will be continued in the fall, with the benefit of the 2019’s season’s use data. The Board requires that this process be completed well in advance of the summer 2020 season.
Per notes by Matt Poole provided to Kent Healy on April 18, 2019, further measures which are to be discussed with the Board in the fall prior to undertaking further work include, at a minimum:
- Ensure that the system in both boxes is constructed per specifications provided by Clivus New England, Inc. on December 26, 1995;
- Unearth and rebuild the distribution line and shield in the reserve bed to match the work undertaken in the primary bed so that both beds are rebuilt identically and in accordance with Clivus specifications;
- Tune up the mechanicals in the building that filter, separate and feed effluent to the beds.
The Board looks forward to continuing the improvements to this innovative system in a highly restricted and sensitive space.
Menemsha Bite Clam Shack plan review, cont’d: The Board met with Michael Alton and Craig Disbrow to resume its plan review for the Bite. Michael Alton reported that a self-contained innovative toilet could be installed at the premises; the Board noted that it would have to be a DEP-approved technology. Doug Cooper’s review of the exisiting septic system for the property shows that the septic system would definitively fail inspection, as it is a cesspool below the waterline. It does appear that a tight tank is the only option for this property, and the Board advised Mr. Alton to set the septic system permitting and approval process in motion as soon as possible, as it is lengthy and involved. The level of renovation contemplated will require review by the Chilmark
Conservation Commission, and will also require a building permit.
The Board reviewed an interior design plan and approved the proposed layout. The Board advised that the area can now be emptied and cleaned out at this time, but that the Board would like to be kept informed about what type of flooring is selected as well as other improvements to be made to the interior space. The Board noted that the proposed three-bay sink can be used as a mop sink under protocols provided in the Food Code.
The Board welcomed plans to minimize interior food prep at the Bite location, but noted that an Agreement will need to be concluded with the Homeport Restaurant, with any future changes to the Agreement to be reviewed by the Board of Health.
Howland, 16 Shotneigher Lane (34-1.6) Chris Alley brought in a well permit revision to the previously-approved plan, since the well drilled at the prior location yielded no water. The Board approved the revised plan, on the condition that the abutter provide a letter for the file stating no objection to the proposed 10’ PL separation.
Howland, 0 Signal Hill Lane (34-1.5) Chris Alley presented a well permit revision which will require a 10’ PL separation. The Board approved the revised plan, on the condition that the abutter provide a letter for the file stating no objection to the proposed 10’ PL separation. The Board also advised that, should a septic system be installed on the currently vacant lot, the whole system, not just the leaching bed, must be installed and the tank moved if future house site plan of future owners requires a different location.
Warner 6 Church Pasture Road (19-28) Chris Alley presented a plan for a tank-and-pump tie-in of a proposed 2-bedroom guest house. The Board noted that the existing system has 7-bedroom capacity serving a 4-bedroom dwelling. The plan does not require variances, and was approved by the Board pending receipt of a Title 5 inspection report on the existing system.
Maloney, 245 North Road (13-8) The Board reviewed and approved a draft notice of decision which Reid Silva will file with the registry with the following sentence included: “Each Owner, in every instrument conveying title to the premises, shall specifically reference this Notice of Decision and the place of recording.”
21 East Lane Realty Trust, (32-67) Reid Silva discussed setting a hearing date for a proposed five-bedroom system which requires a variance of the Chilmark regulation calling for a 300’ separation from one leaching system to another in the Coastal District. The public hearing to review this proposed septic plan will be held on June 19, 2019 at 5:30pm.
Grandfield, 15 Doctor’s Creek (24-135) Reid Silva discussed setting a hearing date for a proposed three-bedroom upgrade which requires variances from Chilmark regulation separation requirements. The public hearing to review this proposed septic plan will be held on June 5, 2019 at 5:30pm.
Doty, 62 Menemsha Crossroad (26-104,105) The Board reviewed a draft notice of decision prepared by Reid Silva, and requested that the language referencing the requirement to convey the Notice along with the property title should be added.
Kogan, 14 Swan’s Way (11-66) The Board of Health noted that the Title 5 Official Inspection shows a failed system and set a hearing date for a proposed upgrade for June 5 at 5:45pm
Perc Season : The Board determined that the perc season will remain open due to high water tables and will review this matter at its next scheduled meeting on June 5.
Menemsha Water Co Marina Lent updated the Board on what is known at this time about the Menemsha Water Company operation. She reported that Weston & Sampson has been hired to manage the transition to operations as a community public water system, but it is not yet clear what the long-term management strategy will be.
Invoices: The Board approved the following invoices for payment:
- MVRD quarterly inspection Q1 $228.50
- MVRD Gas Monitoring Q1 2019 $61.30
- MVRD SEMASS/MSW $400.95
- MVRD SEMASS $ 830.05
- Vineyard Gazette advertising for BOH I/A Septic Regs $106.58
- MHOA Mobile Food Class $40 plus travel
The meeting adjourned at 20:20 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Matthew Poole Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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