C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, June 13, 2018
Chilmark Town Hall
5:00 pm
Present: Katie Carroll, Matt Poole, Jan Buhrman
Perc Season: The Board decided that ground water remains sufficiently high to keep the perc season open. The Board will review conditions for soil testing at its next scheduled meeting.
Homeport Chef Introduction: Chef Michael Alton and Manager Joel Schevek came before the Board to discuss operation of the Homeport Restaurant under new management in the 2018 summer season. The Board emphasized the importance of careful maintenance of the septic system, and stressed that staff from the raw bar should attend the upcoming “Oyster Class” being held in Edgartown to advise establishments on Vibrio control measures for the upcoming season. The proposed schedule of service for the time being is to be open for dinner Thursday through Sunday nights, and open for backdoor lunch seven days a week.
Cohen, 4 Chockers Lane (33-50) The Board approved a revised septic construction plan, which will circumvent building in clay soils found at a far end of the leaching bed, was presented by Reid Silva.
Alden 138 State Road (33-16) A public hearing will be held on July 11th at 5:45pm to discuss a proposed septic construction plan that requires variances to Chilmark BOH requirements.
Katch, 68 Bijah’s Way (7-14) Reid Silva presented a septic upgrade proposal for a failed septic pit. The Board stated that the soils must be evaluated prior to placement of the system. The proposed upgrade meets separation requirements and was approved by the Board.
Pease, 22 Ocean View Farm Road (25-97,98) Chris Alley proposed a septic upgrade for a system with a failed cesspool. The adjoining lot, under the same ownership, has a tank and pit system serving an existing dwelling. Soils in the area are challenging. The proposed cesspool upgrade would require a pump chamber and a variance to the roadway property line of 2’ instead of the 10’ separation called for under Title 5 and the 30’ separation of Chilmark BOH Regulations. The Board noted that, in order to be able to waive the need for a public hearing for this upgrade, the owner would have to demonstrate that the existing system is a failed system. Failure notification should furthermore be accompanied by a maximum 120 day timetable for upgrade completion.
Scheuer, 17 and 7 Herring Run (34-3 and 34-4.1) The properties under consideration include five houses owned by the same family, with an 11-bedroom system serving one house. Chris Alley discussed options for septic construction in the challenging soils of the area, which could include a shared system and/or de-nitrification. None of the possible options at the property can meet all Chilmark separation requirements. The Board expressed a preference for splitting the large leach-field to serve houses on two different parcels via an easement as opposed to a shared system, and noted that a public hearing will be required. The hearing date was set for July 11, 2018 at 5:30pm.
Lipke, 25 Windy Gates Road (30-104.2 & 30-103) The Board approved a septic system upgrade proposal presented by Chris Alley once it was determined that the directly-affected abutter had indicated no objection to the property line separation variance.
Wood, 5 Tree Frog Lane (19-59.4) The Board approved a septic system repair plan to address deficiencies found by Inspector Doug Cooper resulting in a conditional pass on a Title 5 Official Inspection report. The repair consists of re-establishing the proper differential between the inlet and outlet in the tank.
Appell, 1 Swan’s Way (11-70) The Board reviewed a Title 5 Official Inspection report showing a conditional pass for a Recirculating Sand Filter system which is not under a current Operation and Maintenance agreement and has not been inspected, tested and maintained according to State and BOH requirements for such systems. The Board instructed Marina Lent to write a letter informing the system owner that the system cannot be deemed to pass inspection until the O&M Agreement is in place and the operation of the system has been tested.
Healy, Quenames (11-29.2) The Board examined a well permit application for a well in the basement. The Board approved the permit, which does not require variances.
Reardon, 23 North Road (3-12) The Board approved a replacement well permit application prepared by John Clarke which does not require variances.
Matschullat, 34 Flanders Lane (26-28) The Board reviewed a proposed replacement well plan prepared by John Clarke for a well that was installed in 2015 but is now not functioning. The proposed replacement well will be located in the vicinity of the original well for the property. It provides for better separations, and was approved by the Board.
FY 19 Nursing Service Proposals: The Board reviewed submissions in response to its RFP issued in May. The Board received two submissions, one from Vineyard Nursing Association of Cape Cod and one from the Island Health Care clinic. The Board noted that the two proposals were not easily comparable; the IHC proposal, while hewing closely to the list of services provided by the Board, was estimated at twice the amount budgeted by the Board for FY’19, while the VNA proposal stayed within the budgetary limits but did not include services requested by the Board.
Following discussion, the Board noted the strong advantage of having an on-Island agency which is already deeply integrated into many public health related services on MV. Members felt in agreement that they would like to pursue the proposal of the Island Health Care clinic, and will proceed to work with IHC to reach agreement on a service package for FY’19.
Next BOH meeting: The next BOH meeting will be postponed from July 4th (a national holiday) to 5pm on July 11th.
Invoices: The Board approved the following invoices for payment:
- MVRD SEMASS $1,648.96
- Vineyard Smiles June 2018 Dental Clinic
The meeting adjourned at 18:00 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Matthew Poole Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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