C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, April 1, 2015
Chilmark Town Hall
5:00 pm
Present: Katie Carroll, Matt Poole
Absent: Jan Buhrman
Also Present: Chris Alley (Schofield, Barbini, & Hoehn); George Sourati (Sourati Engineering), Reid Silva (Vineyard Land Surveying), John Clarke (Island Water Source)
Minutes of February 18, 2015 adopted.
Farm Stand Permit: Marina Lent presented proposed terms for a Farm Stand Permit with a fee of $15. The Farm Stand Permit, as approved by the Board, will include the sale of by-right items (uncut fruits and vegetables, unpasteurized honey, eggs at < 45 deg F), USDA-stamped and packaged meat and meat products, own-farm fresh/frozen poultry slaughterd, packed and labelled under MPPU guidelines, own-farm, State-licensed and inspected dairy products (cheeses, milk and milk products, yoghurt and yoghurt products, etc.), and non-PHF baked goods, jams, or jellies from a licensed residential kitchen.
PUBLIC HEARING 17:30
Psarakis, 3 Catherine’s Way (30-49) Chris Alley presented a septic system construction permit application which will require the following variances from Chilmark BOH Regulations: proposed leaching field to wetlands: 51’ (150’ required); proposed leaching field to existing well on AP 30-45: 104’ (150’ required); proposed leaching field to existing locus well: 70’ (150’ required). It will require Title V variances as follows: proposed leaching field to existing locus well: 70’ (100’ required); proposed leaching field to estimated high ground water: 4’ (5’ required).
George Sourati attended the meeting on behalf of the affected abutters to convey to the Board their willingness to accept the proposed plan. The Board noted that sandy soils in the area make for rapid drainage and lesser treatment, groundwater in the area is relatively high, and the locus well is shallow. Together, these factors make the proposed variance for the locus well undesirable. The Board reviewed the plan with the engineer and identified possible areas where a replacement well for the property could be located with improved separations to the proposed leaching system. The Board approved the application, contingent on identification of one of the identified locations for a replacement locus well, and further stipulated that the old well point must be properly abandoned in
accordance with DEP Private Well Guidelines.
Lurie, 2 Gonold’s Way, (14-1) The Board noted receipt of a Title 5 Official Inspection Report showing septic system failure due to a structurally unsound steel septic tank, and a leaching system close to an eroding coastal bank. The Board asked Marina Lent to follow up to ensure prompt upgrade in accordance with Chilmark BOH Regulations.
Bell, 11 East Lane (32-72) Chris Alley presented a septic system revision to accommodate a proposed addition. The Board first reviewed the renovation plan to ensure that the proposed renovation is within the existing eight-bedroom septic capacity, and noted that the bedroom count will increase to seven bedrooms. The septic construction permit is to relocate the tank and pump chamber. The Board approved the application.
Cossutta/Plasse, 33 Ebens Lane, (13-23) The Board approved a well permit application presented by Chris Alley. The proposed well location will not require variances from Chilmark BOH Regulations.
Harrison/Burns, 8 Mayhew Lane, (27.1-196) John Clarke presented a well repair permit application for a well located in Mayhew Lane. The Board noted that a recent well replacement in the neighborhood has confirmed that the only location where water is to be found is in the road. The Board approved the emergency well repair permit.
Update on I/A systems: Marina Lent presented an update on the Board’s comprehensive review of Chilmark I/A systems. The Board asked to keep this item on the agenda of upcoming meetings until the system are all known to be under satisfactory maintenance regimes.
Sheep on Landfill: The Board discussed DEP requirements for grazing sheep to maintain the grass on the landfill cap transmitted by Don Hatch of the MVRD. Preliminary inquiries with the engineering firm that conducts Chilmark landfill inspections indicate that the process of gaining approval from DEP could be complex and expensive. The Board asked Marina Lent to work with DEP and with Don Hatch to develop an application: should it turn out to be unreasonably difficult and/or unaffordable to obtain approval, the Board will have to continue with mechanical mowing.
Leroux, 82 South Road (11-83) The Board noted receipt of a Title 5 Official Inspection Report indicating that the system has failed. Reid Silva presented a construction permit application and plan for an upgrade. The plan does not require variances, and was approved.
New Property LLC,34 Brickyard Road (9-2.1) Reid Silva presented a proposed plan for an eight-bedroom septic system serving an existing two bedroom guest house, proposed main house, detached bedroom and barn. The system will include a pump/force main, and pump alarms will be installed in the main and guest houses. The Board approved the application.
Food Events in the Chilmark Community Center: The Board noted that events involving food service at the CCC are increasing in size and complexity. The CCC kitchen is not a commercial kitchen, which imposes certain limitations on its use (i.e. food prep must take place in an off-site, licensed kitchen, and the Chilmark kitchen is available for cold holding and re-heating in the oven and/or stovetop only). The Board feels that the kitchen should be reviewed and upgraded to be adequate for its current intensity of use. Matt Poole further noted that the septic system is in no way capable of accommodating ongoing flows of grease associated with multiple large food events. The Board asked Marina Lent to discuss with the CCC management committees that it is becoming necessary to
plan for a kitchen upgrade in their FY’17 Community Center budget.
Elder Support in Chilmark The Board noted that the number of elders being served by the home nursing visits under the VNA contract is diminishing—however, there are surely many people in Chilmark who could benefit from nursing visits and consultations. While the Emergency Manager and Police have a list of people considered vulnerable in a possible emergency, which would be a good place to start to identify more people for home nursing visits, it is not clear who is maintaining that list, which by nature evolves over time. Matt Poole reported that Island Health Agents have invited the Councils on Aging to their April meeting to discuss disaster preparedness.
Menemsha Beach: The Board approved a Tier 3 Testing Variance extension 2015-2019 for Menemsha Beach that will allow for monthly, instead of weekly, testing of the waters.
Schulte, 6 Trail’s End (25-74) Title 5 Official Inspection Report: system passes
Cook/Martin, Nab’s Corner Homesites (11-46.2) The three-bedroom house plan is approved for the site’s four-bedroom septic capacity.
Public/Semi-public Bathing Beach Permits issued: Lucy Vincent Beach, Squibnocket Beach, Menemsha Beach.
Invoices: The Board approved the following invoice for payment:
- Araujo Bros. Inc Porta-Pottie 11/14/2014 – 03/01/2015 $787.50
- CC-VNA February 2015 $ 297.50
The meeting adjourned at 19:18 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Matthew Poole Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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