C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, July 3, 2013
Chilmark Town Hall
6:00 pm
Present: Katie Carroll, Matt Poole, Jan Buhrman
Also Present: Reid Silva (Vineyard Land Surveying & Engineering), Chris Alley (Schofield, Barbini &Hoehn), Regina Harrison-Watson, William B. Watson, Kevin Oliver (27.1-26), Zach Wiesner (30-76), George Sourati (Sourati Engineering)
Minutes of June 5 and June 19, 2013 adopted.
Robinson, 4 Hammett Lane (8-57) Chris Alley presented a proposed septic system revision to accommodate plumbing in a proposed pool house. The proposal would use an ejector pump to convey wastewater from the pool house to the septic tank. The Board reviewed the septic capacity, which is limited to eight bedrooms, and addressed the question of whether a pool house would qualify as a bedroom for purposes of septic system capacity. The Board approved the proposal, on the condition that the owner record a deed restriction preventing the pool house space from being used as sleeping quarters.
18:15 Public Hearing
Wiesner, Boston Hill Road (30-76) The public hearing opened at 18:16. Chris Alley presented a septic system construction permit application for a four-bedroom septic system on a 24-acre property which could be subdivided to create the 4-acre lot upon which the septic system is proposed. The proposed plan requires one variance from Chilmark BOH Regulations to reduce the separation between the leaching field and the property line from the 30’ required by Chilmark BOH regulations to the 10’ separation required by Massachusetts State Law. The boundary in question is to a property also owned by the current owner which is under conservation restriction.
The Board noted that, judging by the wetland delineation shown on the plan, it appears that the proposed location is the only place in the 24 acres that could support a septic system, and thus, even if the property were never to be subdivided, the same variance would be required for any onsite wastewater system built under today’s State and local regulations. The Board unanimously approved the proposed septic system construction plan, on the condition that the Board receive a letter from the system designer or from Cooper Environmental Services, stating that based on review of the site, no additional septic system location would support the 150’ wetland separations required by Chilmark BOH Regulations.
Goldberg, (20-47.13) Chris Alley discussed a proposed septic system revision at the Goldberg property. An eight-bedroom system was upgraded in 1998 with septic tanks, a pump chamber and leaching field. Re-grading of the area by the new owners now obviates the need for a pump chamber, and a revision is under discussion to bypass the pump chamber. The Board looks forward to reviewing a formal proposal along these lines.
Lindauer/Finbury, 2 Marsh Road (27.1-26) Kevin Oliver, caretaker for the property, presented a request to amend the maintenance schedule for the FAST system installed in 2010. The letter of conditions issued with the approved construction permit specified that “Maintenance shall include three inspections, beginning, middle and end of each seasonal use period.” Matt Poole noted that the installation of the system seems unconventional, with the blower placed on cement blocks and lines attached to a fence. The as-built plan issued for the system states that “In the spring, once the ground has thawed, the FAST air supply line and power supply will be buried below grade and the disconnect/alarm will be mounted on the dwelling.” It does not appear that this was
ever done. The Board also noted that the test results done over the past two years show that the system is operating well, with total nitrogen below the limit.
The Board asked that the owners see to the set-up of the system, bury the line, seek a location for the blower that works, and generally complete the process of installation as indicated in the as-built letter. The Board is not fundamentally opposed to reviewing the requirements for inspection and maintenance, but would like to revisit this question in September. In the meantime, the Board noted that having a valid maintenance contract with a company competent to conduct the required inspection and maintenance of this innovative/alternative system is a Title 5 requirement.
Belhaven Trust (13-4) George Sourati presented a Form C Subdivision Plan for review. The plan involves creating an 8.9 acre lot (with an existing building), 2 additional, buildable lots, 3.4 and 4.4 acres, respectively, and one 17.7 acre lot. The Board noted that the Subdivision Plan as proposed appears to allow for the construction of Title 5-compliant systems on the two buildable lots. In light of the highly variable (and in some areas non-viable or borderline) nature of the kaolin-rich soils in the area, the Board asked Marina Lent to include reference to detailed soil data available in BOH files regarding the septic system plans presented for the two buildable lots in the letter to the Planning Board.
Kaplan, 16 Valley Lane (3-50) The Board asked Marina Lent to follow-up to enquire whether the septic system approved in 2001 has been installed or not.
O’Gorman, 31 North Road (3-6) The Board reviewed a well permit application submitted by Jeff Kurth for a well to serve the property. The new well will be located on the abutting property, in immediate proximity to an existing well. The property being served is not able to support a well and has been sharing a well with another dwelling. The proposed new well will be dedicated exclusively to the one property. Separations are improvements or no less than existing leaching field-to-well separations. The Board approved the permit, on the condition that clear assurance of a proposed easement is provided by both the O’Gormans and the prospective owners of Lot 6.
Goldberg, 19 Peaked Hill Road (19-5) George Sourati discussed a proposed septic system revision with Nitrogen Aggregation Loading Plan and removal of the existing FAST system. The plan reviewed at an earlier meeting of the Board has been revised to simplify the designation. Matt Poole suggested that the proposal should include a Deed Restriction that would limit the number of bedrooms on the donor-lot to accommodate the land being “donated” to the nitrogen aggregation on the abutting lot. The Board will review the final proposal at its next meeting on July 17.
Mosquito public information card: Marina Lent reported on an effort to produce public education materials on mosquito prevention and mosquito-borne illnesses that could be shared with other towns, enabling us all to use unexpended public education funding in our FY’13 VNA contract for this important public health issue. The Board welcomed the idea.
Menemsha Boat Pump out: The Board noted that the Town is ordering a sewage pump for boats in Menemsha Harbor. The Board asked Marina Lent to write a letter to Tim Carroll, reminding him that a formal septic system application will have to be filed with the Board.
Conroy, 22 Greenhouse Lane (33-33) The as-built letter and plan, with pumpout contract and wet-test results, has been received by the BOH office. The Certificate of Compliance will be issued.
Lesser, 2 Salt Meadows, (21-52.1) The as-built letter has been received – release of the Certificate of Compliance will occur upon receipt of the Presby certificate of installer required by the Board as a condition of the permit at its meeting of March 20 2013.
O’Gorman, 31 North Road (3-6) The septic system as-built letter and plan have been received, Certificate of Compliance will be issued.
Bradley, 1 Oak Grove Road (13-43.6) The as-built letter and plan have been received, and the Certificate of Compliance has been issued
Glasgow, 22 South Road (11-52) The as-built letter and plan have been received, and the Certificate of Compliance has been issued
Beach Plum Inn Stove Fire and Ansell Activation: The Board discussed a recent incident in the Beach Plum Inn kitchen where a pig-roast apparently caused the Ansell system to deploy. Marina Lent was immediately notified by the chef and manager, and the Fire Chief reviewed the scene to ensure that there was no fire hazard; the operation was able to continue following a thorough “empty-kitchen” scrub-down, and Matt Poole and the Fire Chief re-visited the facility the following day to confirm that conditions were back to normal. Katie Carroll suggested that it seemed that the kitchen is seeing more intensive use and that consideration should be given to more frequent inspection and servicing of the hood and fire suppression system as needed.
Temporary Food Events: The Board noted that in light of the complex and evolving practices around holding public food events in Chilmark, the Board would like to review future permits prior to approval. Marina Lent noted that there are a number of events in the permitting pipeline at this time, including a Slow Food event at the Grey Barn on August 4th; a few fundraising dinners planned by Beetlebung Farm in July and August, and upcoming sessions of the MV Film Festival which will be catered by The Kitchen Porch. Planners for these and any future events will be asked to attend a Board meeting to present their food production, storage, transportation and service plans in order to be licensed.
Temporary Food Event Permits: MV Film Festival @ CCC, 6/26 – 8/28; Chilmark Flea Market Lemonade Stand;
2013 Food Establishment Permit: Summersweet B&B;
Food Establishment Inspections: Homeport Restaurant 6/27 (re-inspection scheduled for 7/8);
Tent Permits issued to: Muglia (17-18.2), Cerick (7-10.4)
2013 Recreational Camp for Children: Chilmark Community Center
Invoices: The Board approved the following invoices for payment:
- MVRD Drop Off Contract Q1 $7,472.05
- Marina Lent reimbursement for Travel to C&I Agents’ meeting $92
The meeting adjourned at 20:00 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Matthew Poole Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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