C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, April 4, 2012
Chilmark Town Hall
5:00 pm
Present: Katie Carroll, Jan Buhrman, Mike Renahan
Also Present: Marina Lent (Administrator), John Clarke (Island Water Source), Russell Smith (27.1-104), Kent Healy PE, Deborah Packer (Menemsha Market)
Scranton, 435 North Road (20-62) Kent Healy presented a well construction permit application for a replacement well on behalf of John Clarke of Island Water Source. The application requires a variance from the separation to property line required by the Chilmark BOH regulations from 30’ down to 25’. Kent Healy assured the Board that, although the well location was not yet staked at the time of submission of the application, it would be shortly. The Board approved the well permit application.
Pandora’s Box, 4 Basin Road (27.1-117) Kent Healy presented a Title-5 compliant septic system construction permit. Chilmark BOH variances as follows are required: the water table is at 5 ½ ‘: if the Board grants a variance to 3 ½’ separation from groundwater, there will be no need to raise the grade over the leaching system. The Board noted that raising the grade could cause problems with runoff, and also noted that approval of this permit application will require a public hearing. The hearing was set for the regularly scheduled meeting of the Board on May 4th, 2012.
Boyd, 80 State Road, (30-6) The Board reviewed a well permit application for the Boyd property. The Vineyard Land Surveying plan accompanying the application indicates that the well has been staked. The Board approved the permit application.
Sica, 68 Prospect Hill Road (14-26) John Clarke introduced a well permit application for three geo-thermal wells to heat a swimming pool. One is a supply well, the other two are return wells. Mike Renahan asked that construction not take place between June 15 and September 15, in consideration of abutters. John Clarke assured the Board that drilling will be completed prior to June 15, 2012. The Board approved the permit application.
The Board also asked Marina Lent to research the environmental effects of different forms of geothermal wells and to educate the Board on the potential impacts of such systems.
5:30 pm Public Hearing:
Smith, 16 Harbor Hill Road (27.1-104) The hearing was opened at 5:32pm. Marina Lent reported no communications from abutters in response to the hearing notifications sent to abutters within 300’ of the property.
Russell Smith reported that the Conservation Commission had approved the proposed upgrade with conditions for the construction process to protect the environment. Mr. Smith described a failed 50-60 year-old cesspool, which was found beneath the seasonal dwelling. The proposal would allow the cesspool to function as a septic tank to provide primary treatment, and would dig a new leaching pit on the other side of the house, under the driveway. The property is severely constricted. The dwelling is strictly seasonal and will remain so. It does not have winter water or insulation. Russell Smith described the installation work along the harbor side which he will personally hand-dig, to ensure minimal damage to the site and visual impact upon completion.
Mike Renahan suggested that the pipe leading from the septic tank to the pit be sleeved with a perforated pipe for additional stability. The Board approved the permit application.
Menemsha Market Plan Review: Deborah Packer came before the Board to introduce herself as the new manager for the Menemsha Market and present her plans for the establishment in the 2012 season. She clarified that, as the manager, rather than the property owner, she could not address any questions relating to the sewage treatment and disposal system of the building.
She emphasized that the Market would remain essentially the same, with no significant changes in layout or inventory. Equipment has been or will be replaced, the premises have been provided with better natural ventilation. Products for sale will include produce and groceries, and some hot beverages: no deli products, no juice bar.
The upstairs apartment will not be used as an apartment, and is to be viewed as entirely separate from the Market. It is currently functioning as office/storage space for the Market during the renovation and preparation for opening.
The Board noted that a plan review of the establishment will have to be carried out; Deborah Packer has already received the plan review paperwork and will contact Marina Lent to complete the review. The Board also noted that a Victualer’s Permit will be required from the Board of Selectmen in order for the food establishment to be permitted. A plumbing and electrical inspection of any work done on the establishment will be part of the plan review.
Packer, 515 North Road (27.1-97) On the subject of the sewage treatment and disposal system for the building occupied by the Menemsha Market, the Board regretfully noted that, so far, no progress has been made in installation of the composting toilet system which is required in order to complete the septic system upgrade initiated two years ago. The Board asked Marina Lent to respond to a letter sent to the Board by Dorothy Packer, in which she indicates that composting toilets do not seem appropriate for use in the building.
The Board further instructed Marina Lent to consult with Executive Secretary Tim Carroll regarding assistance from Town Counsel on this matter of the incomplete septic system upgrade at the Menemsha Market property.
Glasgow/Grey Barn: Marina Lent informed the Board that she will initiate a preliminary Plan Review of the basement processing rooms at the Grey Barn.
Leeds/Peck 69 Putnam Road (4-5) Title 5 Inspection Reports for Main and Guest Houses—both pass
Joroff, 5 Sarah Brown Lane (7-56) The Board instructed Marina Lent to consult with Executive Secretary Tim Carroll regarding assistance from Town Counsel on this matter of the incomplete septic system upgrade at the Joroff property.
Chilmark Flu Immunization Clinic: The Board determined to hold a Chilmark Flu Clinic at the Chilmark Community Center in early October. An all-town mailing will be sent out to inform Chilmark citizens of the opportunity for an in-town immunization clinic, including for school-age children.
Invoices: The following invoices were approved for payment:
- MVRD Q4 Drop Off Contract $7,408.72
The meeting adjourned at 19:04 hours.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Michael A. Renahan Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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