C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, October 6, 2010
Chilmark Town Hall
5:00 pm
Present: Katie Carroll, Mike Renahan, Jan Buhrman
Also Present: Marina Lent (Administrator, BOH), George Sourati (Sourati Engineering Group), Reid Silva (Vineyard Land Surveying and Engineering), Michael Loberg (Tisbury Board of Health), Richard Guerin (30-73), Tom Carbury (26-28)
Grey Barn/Glasgow, South Road (11-52) well completion reports received – pass. The Board also took note of a letter from Chilmark Plumbing Inspector George Apostolides regarding a requested variance for Grey Barn milk processing wastewater facility.
Benton Trust, 19C Boston Hill Road (30-73) The Board reviewed a sewage disposal system plan revision presented by Chris Alley which will involve moving the leaching field location from that approved on 4/15/2009. The new location results in improved separation distances from wetlands and well. Soils at the new location are clean sand. The Board approved the revised plan.
Heineman, 26 Cygnet Way (24-33.1) Chris Alley presented a sewage disposal system revision to an existing system originally approved to serve a proposed seven bedroom house at 26 Cygnet Way. Plans for a pool will require abandoning the leaching field and placing an infiltrator field. Test holes done at construction of the system are appropriately located for the proposed infiltrator field. The Board approved the proposed revision.
Fenner, 27 Tabor House Road (19-11.2) Chris Alley presented a sewage disposal system application to serve two houses on the 6 acre lot. Mike Renahan asked that the permit indicate that the existing 2-bedroom house is not to be designated as a guesthouse. The Board approved the permit.
Eddy, 14 Welles Way (25-7.6) Chris Alley reported that South Mountain Company is adding a foundation to the 2-bedroom house, and the owner wishes to take this opportunity to replace the 1,000 gallon septic tank with a 1,500 tank placed to allow basement-level plumbing. Chris Alley also noted that risers had been added to the distribution box to make future inspection and maintenance easier. The Board approved the plan.
Tick Control Project Proposal Michael Loberg, member of the Tisbury Board of Health, came before the Board to introduce an initiative to address the problem of tick-borne illnesses on Martha’s Vineyard. He cited a Nantucket study containing recommendations for disease management, and observed that, while data have been collected on Martha’s Vineyard, they have so far not been organized and analyzed to yield a course of action that would address the problem.
He is working with scientists who have collected data in order to address any remaining knowledge gaps and formulate recommendations for review by Islanders at Town Meetings, so that concerted and effective action can be taken. He estimated that two years would be needed to formulate recommendations. He pointed out that Center for Disease Control grant funding exists specifically for islands to address these issues, but that, unless a single entity approaches the agency, the funding cannot be made available to Martha’s Vineyard.
Mike Renahan noted that the County would not be the appropriate single entity to manage the project, citing past experience with a mosquito-control project which he felt had not lived up to its potential.
Jan Buhrman noted the importance of educating medical care providers and the public, and improving recognition and treatment of tick-borne illnesses by Island providers. Mike Loberg agreed that all angles should be addressed to mitigate the effects of tick-borne illnesses on the Island.
The Board thanked Michael Loberg for his presentation, and indicated its interest in participating in joint MV Board of Health efforts to address this important public health issue.
Matschullat, 34 Flanders Lane (26-28) George Sourati presented a proposed sewage disposal system plan revision for a seven-bedroom system that was built four years ago. There are plans to build an addition to the house, which will require moving the septic tank. The Board approved the proposed plan.
The Board also reviewed current house plans for the proposed addition, and confirmed that with the conversion of one bedroom into a walk-through study, and the addition of another bedroom, the house remains at the permitted seven-bedroom limit.
Cole, 30 South Road (11-18) The Board noted that an Emergency Septic Repair permit has been issued to VLS&E to repair a leaking septic tank. The sale and transfer inspection of roughly one-and-a-half years ago is not on file, and the Board asked Reid Silva to supply a copy of the inspection report.
Weddings at the Keith Farm Mike Renahan pointed out that properties in Chilmark are only allowed to host a total of five weddings per season, and that the Keith Farm seems to have reached this total. He asked Marina Lent to contact the Keith Farm and remind them of the limit. Jan Buhrman said she would re-send notification of a recent Kitchen Porch catered wedding at the Keith Farm to Marina Lent for the files.
BOH representative to the MVRD The Board was gratified to have received two indications of interest from Chilmark citizens prepared to represent the Board of Health on the Martha’s Vineyard Refuse Disposal and Resource Recover District (MVRD). Mike Renahan felt that Seth Karlinsky’s employment with the Town might raise complications in this position. He therefore moved that the Board appoint Richard Osnoss as the BOH representative. Katie Carroll seconded the motion; Jan Buhrman recused herself from this decision. The Board approved the appointment of Richard Osnoss as the BOH representative to the MVRD, effective immediately.
The Board expressed its gratitude to Alex Preston for his service with the Board. The Board also thanked Seth Karlinsky for his willingness to serve, and expressed the hope that future opportunities will arise to work together.
Bruno’s trash disposal Mike Renahan would like to talk to Bruno’s trash disposal company to gather information on the cost of trash removal from Chilmark.
MVRD Agreement draft Mike Renahan transmitted proposed amendments to Marina Lent for incorporation into the draft Agreement forming the MVRD which is currently under review.
Couch, 46 Stonewall Road, (30-12) Reid Silva discussed plans for the renovation of the existing dwelling. The Board noted that this appears to be a major renovation which will in all likelihood require a septic system upgrade. Marina Lent will do a bedroom count, and Reid Silva will bring a septic inspection report to the Board in due course.
Mayhew, 30 State Road (30-48.2) The Board reviewed a Form C Application for Approval of a Definitive Plan for the Subdivision of Land presented by Reid Silva, who noted that soils are suitable, but the groundwater table is quite high, which would require mounded septic systems to be built. The Board reviewed the proposed Subdivision plan, noting that the proposed lots are potentially viable for septic system usage.
Scott/Khedouri, South Road (11-1) Reid Silva presented another Form C Application for Approval of a Definitive Plan for the Subdivision of Land off of South Road. Katie Carroll recused herself from the discussion and decision, since she is a direct abutter. The Board reviewed the proposed subdivided lots and concluded that they are potentially viable for septic system usage.
Fodor 40 Tysbury Manor Road, (18-49.1) The Board noted receipt of an as-built letter; the certificate of compliance has been issued.
Davidson/Howland, 5 Shotnaigher Lane (34-1.1 & 1.2) The Board noted receipt of an as-built letter; the certificate of compliance has been issued.
Miller, 131 State Road, (33-60) The Board noted receipt of an O&M Inspection report of the Title 5 I/A System (Micro-FAST) on this property.
Interim Chilmark Personnel Policy re: disciplinary action The Board took note of an interim personnel policy issued by the Chilmark Personnel Board outlining disciplinary measures for wayward staff.
Regulation Revision: Section 3: Sewage Treatment and Disposal Systems draft Mike Renahan noted that garbage grinders are permitted, but discouraged, in Chilmark. Marina Lent will amend the draft accordingly.
Invoices: The following invoices were approved for payment/reimbursement:
· Mileage reimbursement for travel to Dennis, September 23, 2010 Foundations of Local Public Health course: 51.5 miles @ $0.50 per mile, for a total of: $ 25.75
The Board reviewed a request for contribution to tent rental fees for the annual Flu Clinic to be held on November 11th. The Board indicated that it is willing to pay the 1/6 share of $116.00 for this purpose when an invoice is presented, and requested Marina Lent to look into whether this will be an ongoing flu clinic expense in future years.
The meeting adjourned at 7:00 pm.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Michael A. Renahan Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
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