C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, February 17, 2010
Chilmark Town Hall
5:00 pm
Present: Katie Carroll (Chair), Mike Renahan, Jan Buhrman
Also Present: Reid Silva (Vineyard Land Surveying and Engineering); Chris Alley (Schofield, Barbini & Hoehn), Lynn Bauck (for Iscol, 33-98), William Meegan ( 12-34.2); Robin Hyde (26-121), Marina Lent (Administrator-BOH)
Minutes of February 3, 2010 approved.
Hyde (26-121) The Board reviewed a septic plan provided and presented by Robin Hyde. The plan delineates the system that was installed in 1995. A variance was approved for the original design, permitting septic-to-wetland separation of 115’, which the installed system meets. Substantial changes were undertaken in the installation of the system, which were not reviewed by the Board and are not on file. The original, approved construction permit was for a four-bedroom house; the changes involved substituting a gravel leaching bed for the originally-proposed leaching trenches, thereby increasing the capacity of the system to six bedrooms. The Board approved the plan as submitted, noting the as-built inspection report submitted by Reid Silva on November 30,
2009. The proposal is now deemed to be in order, and the certificate of compliance can be issued.
Harrison, Z (33-114) Chris Alley presented a new proposed disposal system construction permit and a well permit for the property. The Board approved the well permit, on the condition that the two existing wells on this property are to be properly abandoned. A Board decision on the disposal system construction permit will require a public hearing, which will be scheduled for the regular Board meeting on March 3rd, 2010 at 5:15 pm.
Meegan (12-34.2) William Meegan presented a revised disposal works plan demonstrating that the property will support two separate, compliant disposal works systems, should he convert the existing detached bedroom, which is tied into the existing 5 bedroom system serving the existing 4 bedroom dwelling, into a guest house by building a kitchen in it. The Board noted that the available plan, while it appears to indicate the possibility of compliant systems, is not completely accurate in depicting the system currently in use. The Board requested that Mr. Meegan submit an updated plan which shows all current system components and demonstrates the capacity to build two separate, compliant systems.
Leonardi (13-43.5) The Board reviewed a house plan submitted by Chip Leonardi, who was recently awarded a homesite lot in the town’s Middle Line Road project. The Board noted that the proposed dwelling has only two bedrooms, and that the Title 5 and BOH-compliant disposal system construction permit application provided for the site by the town could accommodate a four-bedroom dwelling. The Board felt that building a four-bedroom system would give the homeowner the option to expand living space if needed. The Board approved the permit, and specified that the owner name and street address should be added to the plan.
Judge/Skelton (19-41) The Board approved the disposal system construction permit presented by Reid Silva. The proposal requires no variances; soil was found eminently suitable.
Stevens (13-2) The Board office received a verbal report that there is a “funny taste” in the drinking water at this property, which is located directly opposite the capped town landfill on Tabor House Road, and that the owner may wish to inquire as to whether the Town would be willing to share the cost of an extensive test for contaminants. The town had originally put in the well in 1995 to relocate it to a distance of >500’ from the Chilmark landfill, per DEP requirements. The Board felt that the Town has complied with DEP requirements, and is not further obligated to maintain the well. The Board also suggested that the more common causes of taste/odor problems could be tested for first, thereby possibly identifying the problem without extensive and expensive
testing.
Innovative/Alternative Systems Review
Pratt (3-35) The Board reviewed the status of the Clivus composting toilet system at the property, and noted consistently excellent maintenance reports from the review.
Pave (26-107) The Oakson drip dispersal system is under an Operations and Maintenance Contract with Oakson, Inc., with routine inspections to be carried out by Reid Silva. So far, the system has not been placed in operation, as the dwelling has not been occupied.
Lindauer (27.1-26) The Operation & Maintenance Agreement with Wastewater Treatment Services, Inc., and opening inspection report were received. The as-built is on file. Certificate of Compliance will be issued.
Katie Carroll left the meeting.
Administrator/Inspector Position Description The Board approved the updated position description for the Administrator/Inspector, which can be forwarded to the Personnel Board.
Temporary Food Permits BOH Policy The Board discussed its responsibilities towards temporary food events: the Board is required by law to carry out a pre-operation review to be able to approve all public food events. Caterers serving private events are furthermore required to inform the Board of the event, and the Board requires that the caterer’s permit and menu be on file, but the Board does not have to approve or inspect a private food event such as a wedding reception. Marina Lent will send out a mailing to all permitted Island caterers outlining Chilmark requirements and providing the Special Event Caterer Reporting Form for private events, and a copy of the Temporary Food Establishment Permit application for public food events.
Determination of Needs (DoN) update Marina Lent updated the Board on discussions among public and private public-health related Island entities regarding funding available for local community health initiatives from the two recent major projects undertaken by the Martha’s Vineyard Hospital. Jan Buhrman indicated that she would like to be fully involved in the DoN process.
The meeting adjourned at 6:22 pm.
_______________________ _______________________ _______________________
Katherine L. Carroll, Chair Michael A. Renahan Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
A recording of this meeting is on file at the Board of Health office and available for on-site review.
| 
