C h i l m a r k B o a r d o f H e a l t h
M i n u t e s
Wednesday, December 3rd, 2008
Chilmark Town Hall
5 pm
Present: Katie Carroll, Mike Renahan, Jan Buhrman
Also Present: Sylvia Yeomans, Chris Alley, Marina Lent (Secretary)
Minutes of November 19th adopted as amended.
Yeomans (13-9.7) Sylvia Yeomans stated that she wished to add a riser to her septic system. Mike Renahan stated that this would not constitute the kind of construction work that would justify a fee for the permit.
Pave (26-107) The BOH acknowledged receipt of a two-year operations/maintenance contract for the Oakson, Inc. drip dispersal system which will expire 10/1/2010.
Innovative/Alternative Systems Marina Lent was requested to locate or, if unable to locate, to create a list of innovative/alternative systems in Chilmark, together with their required maintenance and inspection schedules.
Howland (34-1.1, 1.2, 1.3) Chris Alley addressed the BOH’s conditions for approval as outlined in BOH minutes of 9/3/2008, noting that well completion reports have been received for all three lots. An easement on Lot l.1, for the benefit of Lot 1.2, has been recorded; a septic system has been approved to serve Lot 1.2. He noted that the outstanding condition that has not yet been addressed is the operation and maintenance agreement, which would have to be with the person who builds a house there, rather than with the current property owner, who does not plan to build. He requested permission from the BOH to put septic system trenches in Lot 1.1, cap the pipe, and leave them dormant for the eventuality of a sale of the property in the future.
Mike Renahan stated that the BOH needs a permit that specifies that. It needs to be recorded on the plans in the BOH files. Marina Lent will attach the conditions outlined in the BOH minutes of 9/3/2008 to the plan of 34-1.2, showing date of fulfillment of each condition, and indicating that the condition for an Operations and Maintenance Agreement is still outstanding.
A MOTION to allow Chris Alley to hold off on the 4th condition for an Operation and Maintenance Agreement, which will remain a valid condition and will be attached to the permit, was PASSED UNANIMOUSLY.
Holly Farm (13-7, 14-7, 14-9) Conditions specified by the BOH at its meeting of 11/12/2008 have been entered into the plan, but the well test is still outstanding.
Temporary Food Permits In response to request from Merrily Fenner to hold a fundraising dinner for the school in the Chilmark Community Center, the BOH discussed how to handle private events at which food is made available in a building owned by the Town. If the event is charging for attendance, is a temporary food permit required? Should the Board be involved at all? A safe-serve certified person may use the Community Center kitchen to prepare food. However, the BOH cannot approve sale of food prepared in private homes.
The BOH determined that Jan Buhrman will contact Matt Poole for clarification and suggestions on how to handle various types of events in the future, and will follow up with Merrily Fenner regarding her event which is scheduled for January 24, 2009.
Stammell (23-7) The BOH acknowledged receipt of the as-built plan, and notification that the system was inspected and approved as installed per Schofield, Barbini & Hoehn (SB&H).
Chapman (26-2) BOH acknowledged receipt of letter from Cooper Environmental Services (11/18//2008) re: Leaching System Inspection.
Kenney (2-3) The BOH acknowledged receipt of as-built and letter documenting final inspection of septic system from VLS&E, Inc. (Reid Silva).
Taylor (33-26,27,28) The BOH acknowledged a request from Chris Carroll, Vineyard Land Surveying, Inc., for a bedroom count. Marina Lent will follow up with Chris Carroll and Trudy Taylor.
Budget FY’10 The BOH took note of the directives from the BOS for a level-funded budget in FY’10. Members noted that savings could certainly be realized in the salary line, but that it was very important to maintain an adequate training budget for staff and board members, and that adequate funding would be required to contract out some services until staff is certified to provide these services. The BOH cell phone was one item we could do without.
Training Opportunities Priorities for training are the Safe-Serve class, Soil Evaluator Training, Septic Inspection training, and the Mass BOH training. Marina Lent was asked to look into cost and timing of these and other training opportunities. Jan Buhrman and Katie Caroll expressed interest in attending the Soil Evaluator and Septic Inspection trainings. The BOH determined to address the FY’10 budget in more detail at its meeting of December 17.
Invoices
- MVRD & RRD Quarterly gas monitoring September 2008 $ 157.11
- MVRD & RRD SEMASS-MSW $ 1,146.50
- Cooper Env Serv LLC Septic consultation $ 142.50
The meeting adjourned at 6:55pm.
_____________________ _______________________ _____________________
Katherine L. Carroll, Chair Michael A. Renahan Janet L. Buhrman
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
These minutes have been transcribed from a tape. The tape is on file and available for perusal.
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