Chilmark Board of Health Minutes
April 5, 2006
Attendees: Mike Renahan, Matt Poole, Sylvia Yeomans, Reid Silva, George Sourati, Tom Walsh, Tim Carroll, Edward Vincent, Kent Healy, Leah Littlefield, Wesley C. Brighton, Doug Cooper, John Abrams, Ryan Bushey
The Board approved minutes of March 15, 2006
The Board reviewed one site-review memo received since the last meeting.
White/Josa-Jones (3-35) B The Board asked Sylvia to send a letter to Chris Alley and Doug Cooper, outlining the Board=s decision to keep the current maintenance schedule of May, August, November and February so they can evaluate how the new owner is using the system.
Performance Evaluation System --Tim Carroll informed the Board that he and the Board Chairman are to go over Sylvia=s evaluation together then meet with Sylvia to establish goals and objectives for the following year. Mike stated that although he recognizes a need for someone in the town hall to monitor attendance and vacation, the day to day activities will remain evaluated by the Board of Health.
Revolving Fund B Mike asked for clarification of the e-mail messages from Tim and Tom in response to Sylvia=s inquiry regarding the Revolving Fund. Tim claims that Mr. Parker and the Finance Committee discussed the $3,000 budget item after the Board of Health left the budget
hearing. Tim informed the Board that a regulation is required in order to allocate funds for an outside consultant. Mike Renahan pointed out that he originally asked what the procedure was to do that and Riggs Parker told him to talk to Tim about setting it up. Matt asked Tim to inform the Board of Health if there was a possibility that the Selectmen would amend that budget line item at the town meeting. Tim agreed to let them know after the Selectmen=s meeting on April 18.
Mutual Aid Agreement B Tim claims that the Selectmen do not have the authority to enter into a mutual aid agreement without Town Meeting approval. Riggs Parker told Sylvia to have Tim get clarification on this from Town Council. Tim said he has not called yet but will ask Town Council if there is any way the Selectmen can approve this without going to Town Meeting. Mike explained that this is one of the state mandated items of the emergency preparedness plan (EPP) that we are trying to comply with. Matt suggested the Board of
Health meet with the Board of Selectmen and explain what the EPP is.
John Hastings (30-67) B This disposal works hearing was opened at 6:35 PM. The Board reviewed the abutter letter and green cards. Mike reported that Rusty Walton said the Conservation Commission has no problem with the design. The following variances are required; 1) A reduction in separation between leaching area and abutter=s well from 150 feet to 120 feet. 2) A reduction in separation between leaching area and wetland from 150 feet to 72 feet. The Board approved this disposal works application with the following condition; Any further expansion of the structure requiring a building permit, will require further review by the Board of Health. Mike made a motion to approved and Matt second.
Jeffrey Bezanson (33-54) B This disposal works hearing was continued at 6:50 PM. This design requires the following variances; 1) A reduction in separation between leaching area and wetland from 150 feet to 97 feet, 2) A reduction in separation between leaching area and leaching area in the coastal district from 300 feet to 56 feet. 3) A reduction in separation between leaching area and salt marsh from 200 feet to 100 feet. 4) A reduction in separation between leaching area and property line
from 30 feet to 10 feet. The engineer will revise the site plan and put a space between the septic tank and the pump chamber. The Board approved this disposal works application with the following condition;
Any future expansion of the structure that requires a building permit, will require further review by the
Board of Health. Given the nature of the variances identified on this application, the Board of Health reserves the right to impose treatment if they feel future expansion is significant.
Board of Health Minutes
April 5, 2006
Page 2
Leah Littlefield (27.1-56) B This disposal works hearing opened at 7:00 PM. The following variances are requested; 1) A reduction in separation between leaching area to leaching area from 300 feet to 35 feet. 2) A reduction in separation between leaching area and groundwater from five (5) feet to 3.1 feet.
3) A reduction in separation between leaching area and property line from 30 feet to 10 feet. 4) A reduction in separation between leaching area and wetland from 150 feet to 63 feet. 5) A reduction in separation between septic tank and property line from 10 feet to six (6) feet. The Board requested that the engineer submit a list of critical items in the design that he will inspect and certify. The Board requested that Wesley Brighton submit a narrative explaining what his company is responsible for, a monitoring schedule, and a sample maintenance contract. The Board approved this disposal works application subject to receipt and approval of the lists from the engineer and Wastewater Alternatives of New England, LLC. After the Board receives these lists, they will compose a
letter of approval that Wastewater Alternatives of New England will submit to DEP for approval in their pilot program. The plan will come back to the Chilmark Board of Health after DEP approval for final review, possible conditions, and release of the construction permit. Mike made a motion to approve the plan with conditions, it was second by Matt.
Kerry Elkin (20-46.7) B The Board has requested a second test hole in the leaching area, and further research of the well data. This will be continued at the next meeting.
Flanders Lane Nominee Trust (26-23) B The Board will do a site inspection prior to any decision on this disposal works application. This will be continued at the next meeting.
Karen & Dave Davis (24-196, 198, 200) B The Board reviewed this well permit application and requested the following, 1) Change the setback of well to property line from ten (10) feet to 20 feet.
2) Show the extended excavation area around the leaching area. 3) Include specific instructions regarding the abandonment of the existing well. 4) Submit a sample Clivis maintenance agreement. A new site plan will be submitted to show these changes.
Thomas Walsh (25-11) B Mr. Walsh has identified another well site. The proposed site is near other abutters= wells. The Board has instructed him to have an engineer stake the well a minimum of 150 feet from any leaching area. Mr. Walsh requested a commitment from the
Board of Health, that if the well is not successful, he be allowed to continue to use the existing well. The Board will not commit to this, they want to see results from the new well attempt. The Board extended the deadline of the enforcement order to May 5, 2006 so Mr. Walsh has time to install the well.
David Damroth (35-6) B The Board of Health approved this disposal works application with the following condition; In accordance with 310 CMR 15.026 (3) the Chilmark Board of Health finds that an imminent threat to public health and safety exists based on the failed cesspool. Therefore the Chilmark Board of Health ORDERS pursuant with 310 CMR 15.026 (3) that the installation of the new sewage disposal system must be installed and inspected within 75 days from receipt of the letter sent to the owner on April 10, 2006.
David Damroth (35-11) B The Board of Health approved this disposal works application with the following condition; In accordance with 310 CMR 15.026 (3) the Chilmark Board of Health finds that an imminent threat to public health and safety exists based on the failed cesspool. Therefore the Chilmark Board of Health ORDERS pursuant with 310 CMR 15.026 (3) that the installation of the new sewage disposal system must be installed and inspected within 75 days from receipt of the letter sent to the owner on April 10, 2006.
David Damroth (35-9) B The Board approved this disposal works application.
Board of Health Minutes
April 5, 2006
Page 3
Mary Bannon (20-9) B The Board of Health approved a one year extension to disposal works permit
# 03-11. This permit will expire on May 21, 2007.
Forbes Smiley (20-41) B The Board asked for an update on the status of this septic system inspection. The Board instructed Sylvia to contact Matt Merry, Kent Healy, John Keene, and Glenn Provost for the status of this project.
T.P. Excavation & Septic Service B The Board approved this Disposal Works Installer=s Permit
Menemsha Seafood B The Board instructed Sylvia to research the status of Mr. Larsen=s wholesale permit.
The following food establishment renewals were received:
Home Port, Inc. Larsen=s Fish Market Tea Lane Preserves
Chilmark Store The Bite
Point Inner Trust LLC./Kenneth Iscol (33-100)B The Board received a letter from Mr. Iscol acknowledging that he is aware of the terms of the disposal works permit # 93-49, and will see that any terms of the permit that are not in compliance will be brought into compliance this spring. The Board accepted Mr. Iscal=s offer as detailed in his letter dated March 27, 2006.
Barbara Elias (21-25) B The sewage disposal system inspection of the main house on this parcel passed.
Barbara Elias (21-25) --The sewage disposal system inspection of the guest house on this parcel was a conditional pass. There is a leak in the septic tank. This must be repaired no later than June 12, 2006.
Turnbull (26-84) B The Board noted that this sewage disposal system inspection passed.
Various invoices were submitted for approval.
Respectfully Submitted,
Sylvia Yeomans
Administrator/Inspector
________________________ ____________________ _____________________
Michael A. Renahan, Chairman Matthew E. Poole Katherine L. Carroll
Chilmark Board of Health Chilmark Board of Health Chilmark Board of Health
These minutes have been transcribed from a tape. The tape is on file and available for perusal.
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