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Human Resources Board of Chilmark
June 9, 2016 APPROVED MINUTES
Present: Jennie Greene, Chair, Max McCreery, Steve Lewenberg, Bruce Golden
Not present: Tim Carroll, Exec. Sec., Jim Malkin, Brian Cioffi, HRBC Staff Representative, Steven Flanders
Public/ Board or Comm. Members: Ben Retmeir, TriTown Chief
Staff: Jennifer Christy, Admin. Asst.,
Meeting called to order at 8:05AM
- Employee Representative Voting Privilege Discussion:
- Discussion occurred. Ms. Greene stated that the labor counsel for the Town has recommended that the employee representative not have voting privileges.
- Mr. Lewenberg stated that it is possible labor counsel should look into the issue further.
- Ms. Greene read aloud the email submitted by Jim Malkin.
- Mr. Lewenberg stated the Board should determine the exact reason why the Board would not be in favor of voting privileges for the employee representative.
- Mr. Lewenberg further stated that it is clear the employees have asked the employee representative to bring this issue to the attention of the Board. Mr. Lewenberg also inquired whether the labor counsel stated it was not recommended for the employee representative to have voting privileges or did counsel state that it would be against the law for the representative to have voting privileges.
- Discussion occurred regarding whether a department head, who supervises other personnel, should be an employee representative.
- Mr. Carroll stated that the Police Chief supervises personnel that are not governed under the human resources bylaw.
- Ms. Greene stated it appeared that the Board is in concurrence with the position that the employee representative member should not be a voting member.
- Mr. Lewenberg made a motion that the Board takes the position that it is not recommended for the employee representative to be a voting member. The motion was seconded. All ayes
- TriTown Request for Change in benefits:
- Mr. Retmeir distributed a written request to the Board members for a change in benefits for the clerical position at TriTown.
- Mr. Retmier listed the clerical assistant’s successes and exemplary performance so far.
- It was found that the clerical assistant is currently compensated at a Grade 6, Step 3, contrary to the TriTown Chief’s assumption that the clerical assistant is currently compensated at a Grade 5, Step 3.
- It was moved to recommend the change the step for the employee who is currently the clerical assistant to a Step 5 and to grant this payment rate from the date of the clerical assistant’s completion of the probation period. The motion was seconded and there was no more discussion. The motion was approved unanimously.
- Mr. Retmier inquired about the second request to grant one additional week of unpaid vacation in addition to the two weeks of paid vacation. Ms. Greene stated that is an administrative decision. Mr. Carroll stated that the hiring authority, in this case the Board of Selectmen, may grant unpaid vacation time at the request of the department head. Mr. Carroll read aloud the last paragraph of the unpaid leave section of the HR bylaw and asked Chief Retmeir to please alert the clerical assistant to the paragraph in case any of the key points apply to her situation.
- TriTown Chief Position Description:
- The Chief position was regraded to a Grade 12.
- Classification & Compensation Study:
- Kim Angell from Vineyard Tax Matters gave an update on the progress of the compensation study work.
- Mr. Lewenberg stated the Board is looking to see if there is a position that is comparable in the other Towns to the ones that the Board has provided Ms. Angell and, if there is not, what are the differences. He continued to say that the Board is also looking for the pay rates.
- Ms. Angell noted there are differences in volume of work and town size and she is not taking those things into account. Mr. Carroll stated the grading manual addresses differences in volume of work, supervisory levels and other differences like those. Ms. Angell was provided a Municipal Position Evaluation Manual.
- The Board thanked Ms. Angell for her work so far.
- Minutes:
- The minutes of May 5, 2016 were reviewed. The minutes were approved as written.
- Topics not reasonable anticipated by the Chairperson at the time of posting:
- Next Meetings:
- July 7, 2016
- August 4, 2016
Meeting adjourned at 8:32AM
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