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Human Resources Board of Chilmark
May 1, 2014 APPROVED MINUTES
Present: Jim Malkin, Chair, Jennie Greene, Steven Flanders, Bill Rossi, Board of Selectmen Representative, Chuck Hodgkinson, HRBC Staff Representative, Stephen Lewenberg, Max McCreery
Not present:
Public/ Board or Comm. Members:
Staff: Jennifer Christy, Admin. Asst., Melanie Becker, Treasurer, Ellen Biskis, Accountant, Isaiah Scheffer, Shellfish Constable
Meeting called to order at 8:00AM
- Accountant Position Description:
- The Board reviewed the revised Accountant position description. The Accountant, Ms. Biskis, introduced the proposed changes to the pos. description. The changes regard external reporting duties.
- Board members praised the work of Ms. Biskis since her hire.
- Mr. Hodgkinson noted that the position is ‘exempt’ and that it is the only position description that requires a college education.
- Continued discussion occurred regarding hours worked per week.
- Ms. Greene made a motion to approve as presented. There was discussion about whether the position should require a college degree. Ms. Greene noted that there could be a person who would be qualified for the position in the future who has no college degree.
- It was proposed to add the line: ‘demonstrated equivalent professional experience.’
- Ms. Greene made a motion to approve amendment to the pos. descript. Mr. Flanders seconded. All ayes
- Mr. Flanders seconded the main motion. All ayes.
- Treasurer Position Description:
- The Board reviewed the revised Treasurer position description. The Treasurer, Ms. Becker, introduced the proposed changes to the pos. description.
- Chair Malkin requested Ms. Becker walk the Board through the added portions of the revised position description.
- Ms. Becker noted the key responsibilities in the position.
- Ms. Greene noted typos where the word ‘debit’ should be replaced with ‘debt’.
- Mr. Hodgkinson suggested that, since the position is elected, should there be a recommendation in education and/or should the position be appointed as opposed to elected. Ms. Becker noted Chilmark’s Treasurer position is the last elected one on the island.
- Ms. McCreery asked that the issue of appointed/elected position should be placed on the next agenda. Ms. Greene suggested the HRB recommend to the BOS a change from elected to appointed. Mr. Lewenberg asked for a straw vote on whether the position should be elected or appointed. Mr. Flanders noted that he would like to have time to consider the change.
- Mr. Malkin proposed further discussion occur about the change to appointed. Ms. Becker noted that a change to appointed would open the pool of future candidates to those who live outside the town.
- Mr. McCreery moved to accept the position description with the exception of the words ‘debit’ changed to ‘debt’. Mr. Lewenberg seconded the motion. The motion was passed. Ms. Greene had concerns regarding submitting the position description to the BOS without a change to appointed. Mr. Malkin proposed tabling the position description and have the discussion regarding appointment/elected at the next HRB meeting agenda.
- Mr. Malkin asked to be placed on the BOS agenda for May 6.
- Mr. Lewenberg asked if a re-grading process should be done now or later. Mr. Malkin stated the re-grading of the Treasurer and Accountant positions would occur at the next meeting in June.
- Shellfish Position Descriptions:
- Isaiah Scheffer presented the update Asst. Constable position description and the new Laborer position. He noted both positions have already been approved by the BOS.
- Ms. Greene asked about what happens when the Constable is away now. Mr. Scheffer noted coverage is a problem and that he has worked with other Constables in other towns to try to mitigate this problem.
- Ms. Greene made a recommendation that the Town ‘cross-deputize’ with other towns to deal with the problem with coverage during holidays and vacations. She suggested this recommendation be brought to the BOS.
- Mr. Lewenberg made a motion to accept the position. Mr. Flanders seconded the motion. All ayes.
- Mr. Scheffer noted his position description needs updating. Mr. Malkin asked Mr. Scheffer to work with the BOS to update the position description and then bring the update to the Board.
- The Board and Mr. Rossi praised the work of the Shellfish Constable.
- April 3, 2014: Minutes were reviewed. Ms. Greene made a motion that the revised Asst. Harbormaster position description be changed to reflect the changes that occurred after the meeting in April. The motion was seconded and passed unanimously. Ms. Greene made a motion to approve the minutes as written. The motion was seconded and voted unanimously to approve as written.
- Update on Asst. Harbormaster and Wharfinger position hiring process:
- Mr. Lewenberg gave an update on the hiring process. Ms. Greene suggest Mr. Hodgkinson serve on the hiring committee for the Harbor positions. Mr. Hodgkinson agreed to join the hiring committee. Discussion occurred regarding the role of the HRB member at the hiring interviews. Mr. Malkin stated he did not think the HRB members should be interviewers but should advise the hiring authority on the process.
Next Meetings:
- Meeting adjourned at 9:08AM
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