 |
Human Resources Board of Chilmark
Feb. 6, 2014
APPROVED MINUTES
Present: Jim Malkin, Chair, Jennie Greene, Max McCreery, Steven Flanders, Bill Rossi, Board of Selectmen Representative
Not present: Stephen Lewenberg, Chuck Hodgkinson, HRBC Staff Representative
Public/ Board or Comm. Members:
Staff: Jennifer Christy, Administrative Assistant
Meeting called to order at 8:01AM
- Professional Development & Training:
- Chair Malkin reviewed the opportunities open to all the staff/dept. heads for professional development.
- It was decided that Chair Malkin would speak with the Executive Secretary to ascertain the process whereby the information about professional development is given to staff and what is available.
- Accommodations as per the American Disabilities Act (ADA):
- Chair Malkin summarized the memo from town labor counsel Jack Collins, dated December 2013.
- Discussion occurred about the need to convey the information to staff. Chair Malkin suggested summarizing the main points of the memo and distributing to staff.
- Mr. McCreery volunteered to distill the memo to key bullet points.
- Exit Interview Procedure:
- Chair Malkin introduced the topic and summarized the need to refine the procedure.
- Ms. Greene provided a brief history of the procedure so far.
- Discussion occurred regarding the pros and cons of having a supervisor present at an exit interview. Further discussion occurred about the need to insert a section in the procedure manual addressing exit interviews. Chair Malkin volunteered to make a draft of the exit interview procedure.
- Discussion occurred about exactly what happens when an employee resigns:
- A notice to the Accountant/Treasurer
- A letter of resignation to the Town Clerk
- A review of the position description by the HRB
- Chair Malkin requested Ms. Christy find what documents are provided to exiting employees.
- Chair Malkin stated the need to review the Accountant position description. He is awaiting an updated position description from the Accountant department. Once FinComm meetings are over, this topic will be on an agenda.
- Impact of current legislation Discussion:
- Draft of the 2013 Town Report was reviewed.
- The draft was accepted for the town report.
- December 19, 2013: Approved as written.
- Brief discussion occurred about the just-received letter of resignation from the Asst. Harbormaster and a proposal from the Harbormaster to eliminate the Asst. Harbormaster position and replace it with another Asst. Wharfinger
- Mr. Rossi summarized the state of the harbor staffing situation and the changes made over the last year or two. Mr. Rossi confirmed that the Board of Selectmen (BOS) has asked the HRB to give input on the staffing of the harbor. The BOS has identified Chairman Warren Doty as the liaison to the harbor.
- Mr. Malkin stated the HRB will provide input on the matter.
March 6, 2014
- Meeting adjourned at 8:30AM
| |
