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Human Resources Board of Chilmark Meeting on Dec. 5, 2013
APPROVED MINUTES
Present: Stephen Lewenberg, Chair, Jennie Greene, Bill Rossi, Board of Selectmen Representative, Chuck Hodgkinson, HRBC Staff Representative, Jim Malkin
Not present: Max McCreery, Steven Flanders
Public/ Board or Comm. Members:
Staff: Jennifer Christy, Administrative Assistant, Tim Carroll, Executive Secretary
Meeting called to order at 8:02AM
- Chair Lewenberg discussed his absence from the island from January 1 until April 1, 2014. Chair Lewenberg expressed his concern about remaining chairperson while being absent for so long.
- The Board members also discussed the Board of Selectmen meeting on Tuesday, December 10, 2013 where the Municipal Position Evaluation Manual (MPEM) will be reviewed.
- Ms. Greene made a motion to approve the budget for FY15 as written. Mr. Malkin seconded the motion.
- Chair Lewenberg discussed the possibility of projects during FY15. He suggested training by the board members.
- Mr. Hodgkinson suggested the review of various position descriptions, specifically the Town Accountant position. Ms. Greene stated she felt there were many position descriptions in need of review and revision.
- Mr. Malkin stated he felt it would be best to be proactive in assisting departments but only in so much as the Board is needed. He suggested that the board members speak with Tim Carroll and the Board of Selectmen to gather information about what assistance the Board may provide, create a list and then determine what value the Board may add to the needs.
- Mr. Hodgkinson suggested he send a letter to the department heads alerting them to the opportunity to gather assistance from the Board in any of their human resource needs.
- Mr. Carroll noted a number of training opportunities that are offered regionally throughout the year. He noted the need for a staff training to encourage consistent timesheet recording.
- Mr. Malkin reiterated the need for any staff training to be initiated by a request from the staff or Board of Selectmen.
- Ms. Greene noted the need to review position descriptions and asked Mr. Hodgkinson to include this topic in his email to department heads.
- The minutes were not reviewed due to a lack of quorum.
- Winter Finance Committee Meetings:
- Mr. Carroll asked if a member of the Board would be able to attend the FinComm meetings in case there were human resource questions that would need to be addressed.
- Mr. Malkin and Ms. Greene volunteered to attend the FinComm meetings in the winter.
- Meeting adjourned at 8:30AM
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