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Human Resources Board of Chilmark Meeting on Nov. 7, 2013
APPROVED MINUTES
Present: Stephen Lewenberg, Chair, Jennie Greene, Max McCreery, Steven Flanders, Bill Rossi, Board of Selectmen Representative, Tim Carroll, Executive Secretary
Not present: Chuck Hodgkinson, HRBC Staff Representative, Jim Malkin
Public/ Board or Comm. Members:
Staff: Jennifer Christy, Administrative Assistant, Ellen Biskis, Town Accountant
Meeting called to order at 8:02AM
- FY15 COLA Recommendation:
- Chair Lewenberg reviewed the document provided by Chuck Hodgkinson.
- Ms. Greene made a motion to recommend the COLA of 1.50% to the Board of Selectmen.
- Mr. McCreery inquired whether more research into the COLA number should be done before recommendation.
- Chair Lewenberg stated the formula that has been developed seems to work and suggested implementing the same formula for this coming fiscal year.
- Mr. McCreery seconded the motion. All ayes to recommend the COLA percentage.
- Discussion occurred about possible budget items in preparation for presentation of the draft budget on November 21, 2013.
- The Board Members agreed no new projects would be recommended for the FY15.
- The minutes were reviewed. Ms. Greene made a motion to approve the minutes as written. Mr. Flanders seconded the motion. All ayes.
- November 21, 2013
- December 5, 2013
- December 19, 2013
- Ellen Biskis, Town Accountant & Position Description Review:
- Ms. Biskis described the position description for the Town Accountant position. She listed important omissions.
- State filings and the Tri Town clerical work are two key areas that are missing.
- Discussion of position descriptions and a regular review of them was discussed.
- Chair Lewenberg inquired whether there would be a danger in reviewing position descriptions on a regular basis since it may encourage a re-evaluation process and an increase in grade as well. He stated he would encourage the Board to have supervisors and their employees come to the Board on an ad-hoc basis to review position descriptions.
Discussion occurred about the process of how to keep the position descriptions up-to-date.
- It was agreed that all employees should periodically review their position descriptions and speak with their supervisors to keep the position descriptions up-to-date. Employees are also encouraged to meet with the HRB to review position descriptions if so desired.
- Meeting adjourned at 8:41AM
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