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HUMAN RESOURCE BOARD of CHILMARK
APPROVED
Minutes
March 21, 2013 8AM
Present: Frank LoRusso, Chair, Jennie Greene, Max McCreery, Jim Malkin, Steve Lewenberg, Jennifer Christy, Administrative Assistant,
Not Present: Bill Rossi, BOS Representative, Chuck Hodgkinson, Staff Representative, Tim Carroll, Executive Secretary
Staff: Diana DeBlase
The meeting was called to order at 8:00 AM by Chair LoRusso.
- Chair LoRusso requested the BOS agenda to be sent to the Board as soon as it is available.
Review of Letter to BOS re Asst. Beach Superintendent Lifeguard Cert. Req.:
- Chair LoRusso read aloud the letter drafted to the BOS recommending the addition of Lifeguard Certification to the required section of the Asst. Beach Superintendent’s job description.
- All Board members agreed the content of the letter was correct and Chair LoRusso signed the letter
Seasonal Positions:
- Mr. Lewenberg asked to discuss a topic, not specifically noted on the agenda, regarding seasonal positions and benefits.
- Mr. Lewenberg requested an opinion from counsel regarding the answer to the question: “If an employee works in a seasonal department (Beach Department), but works more than 16 weeks (but, not all year) can the position be non-seasonal for unemployment purposes but not subject to the overtime requirements of the Fair Labor Standards Act (FLSA)?”
Chair LoRusso directed Mr. Lewenberg to draft the question and Ms. Greene to contact Counsel Jack Collins.
Social Media Policy:
- The Board reviewed the library’s social media policy and decided to draft a revised version of the library’s policy that may be applicable to all other town staff.
- Chair LoRusso requested Ms. Christy amend the library’s social media policy and bring the draft back to the next meeting on April 4, 2013.
Minutes:
- Minutes from HRBC meeting on March 15, 2013 were reviewed. Approved with no changes.
- Minutes from HRBC meeting on February 21, 2013 were reviewed. Approved with changes.
Guidelines during classification process & discussion protocol:
- Chair LoRusso recognized Mr. Malkin
- Mr. Malkin itemized the issues & concerns to consider:
- A change to the current classification manual, even in a small way, is going to ‘re-rate’ the positions.
- If a new manual is needed, it may be necessary to turn the job of a revised and updated classification manual over to a consultant.
Discussions should refer to position titles rather than individuals.
- Board members agreed this was important to remember.
- Discussion occurred regarding the next step in the evaluation of a new draft of the classification manual.
- Mr. Lewenberg noted the need to update the classification manual due to its age.
- Chair LoRusso, Mr. Lewenberg & Ms. Greene all noted the great cost of hiring a consultant to provide a new classification manual. ($15-20,000)
- Mr. Lewenberg noted the Board has had difficulty in the past with the current manual because there seemed to be “creep’ when positions were re-graded. The Board appeared to be grading at a higher level than the job was originally graded.
- Mr. Malkin reiterated his concern with any change to the classification manual due to the possible cost to the town due to those changes.
- Mr. Lewenberg and Mr. McCreery suggested having different classification manuals for inside and outside jobs.
- Ms. Christy suggested the Board follow a schedule of review of all positions every 3-5 yrs. She also suggested the Board review a ‘preamble’ or a set of guidelines before each evaluation session in order to try to minimize the subjectivity. Mr. Lewenberg agreed a schedule would be beneficial so that the ‘squeaky wheels’ would not be the only positions evaluated. He also suggested there be two Accountant job descriptions: Journeyman Town Accountant & New Town Accountant.
- Ms. Greene suggested adding to the levels in the classification manual so that each level required all that was required in the level below.
- Mr. Lewenberg suggested the Board slightly revise the manual without making large changes. Mr. Malkin reiterated this would be very difficult to do and suggested the Board use the current manual.
- Ms. Greene volunteered to review classification manual in order to address inside and outside jobs.
Next Meeting:
- Thursday, April 4, 2013, 8 AM. S.L. & J.M. will not be available on 4/4/2013.
Meeting adjourned at 9:54 AM
Minutes respectfully submitted by Jennifer Christy, Administrative Assistant.
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