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HUMAN RESOURCE BOARD of CHILMARK
APPROVED
Minutes
February 7, 2013
Present: Frank LoRusso, Chair, Jennie Greene, Max McCreery, Steve Lewenberg, Jim Malkin, Bill Rossi, BOS Representative; Jennifer Christy, Administrative Assistant
Not Present: Chuck Hodgkinson, Staff Representative, Tim Carroll, Executive Secretary
The meeting was called to order at 8:06 AM by Chair LoRusso.
Town Accountant Exit Interviews Discussion:
- Mr. Malkin inquired about the exit interview performed by Ms. Greene & Chair LoRusso.
- Ms. Greene & Chair LoRusso stated there were nonspecific issues raised at the exit interview.
- Mr. Malkin asked if the HRBC has an obligation to investigate issues if they are made aware of it. Chair LoRusso said that the HRBC would have an obligation.
- Mr. Rossi arrived at meeting and stated he also conducted an exit interview with the Town Accountant, accompanied by the Executive Secretary. He summarized the reasons the Accountant gave for leaving the position. Mr. Rossi stated the interview was positive. Chair LoRusso expressed concern that the two exit interviews seemed to be very different in tone.
- Mr. Rossi stated the Town Accountant was a very reliable and conscientious employee and the BOS recognized and valued her important strengths as an employee.
- Chair LoRusso & Mr. Rossi stated it would be beneficial for the HRBC to have a meeting with the Executive Secretary and the BOS, possibly in executive session.
- Mr. Rossi alerted the HRBC that there were 6 applicants for the vacancy of Town Accountant. Mr. LoRusso & Mr. Rossi discussed questions that would be asked at the new Town Accountant interviews that may address the issues the Town Accountant encountered.
- Mr. Lewenberg suggested it would be appropriate for the BOS to have an executive session meeting, without the HRBC. The Board informally agreed to recommend that the BOS have an informal meeting with the Executive Secretary to review comments made at the Town Accountant’s exit interview.
Minutes from December 13, 2012 were reviewed:
- Mr. Malkin made a motion to approve the minutes and also inquired whether Ms. Christy had requested the signed evaluation form from the Beach Superintendent. Ms. Christy stated she had requested the document and directed the Chair to an envelope in his folder. The envelope had a signed evaluation form from the Beach Superintendent.
Beach Superintendent Lifeguard Training:
- Mr. McCreery inquired about the status of lifeguard training for the Beach Superintendent. Mr. Rossi stated the BOS agreed to pay for the lifeguard training of the Beach Superintendent. Mr. Rossi stated the position of the BOS was to have a trained Beach Superintendent for the 2013 summer and a safe beach.
- Mr. Malkin noted the human resources bylaws state that training is not paid for seasonal employees
- Discussion followed about applicable bylaws.
- Mr. Lewenberg suggested an alternative reimbursement strategy for the Beach Superintendent for the training cost.
- Various suggestions were made to move forward. Discussion occurred regarding whether the HRBC should resign their positions due to a lack of need for the Board.
- Mr. Malkin inquired what would be accomplished by resignation. Mr. Malkin suggested the HRBC adjourn until such time as the Board is needed.
- Mr. Lewenberg stated more discussion is needed before action is taken.
- Mr. Malkin volunteered to draft a letter to the BOS stating the HRBC would adjourn until such time as it is needed.
- Ms. Greene read the human resources bylaw and stated the HRBC is to advise and recommend on issues of human resources. Mr. Lewenberg stated the HRBC is not an enforcing body and suggested the Board write a letter to the BOS.
- Mr. Rossi stated the BOS is requiring the Beach Superintendent to be certified for the safety of the beach. He stated this was a reason for facilitating the training for this spring.
- The Board discussed the cost of the lifeguard training program. It was guessed the program was approximately $400.
- Chair LoRusso stated the HRBC will not write a letter yet, but will allow Mr. Rossi to return to the BOS to find a solution.
- Mr. Rossi stated a meeting will be arranged of the BOS, the Beach Comm. & the HRBC.
Minutes from December 13, 2012 were reviewed, cont’d.:
- Ms. Green seconded the minutes of December 13. It came to a vote and the minutes were approved with no changes.
Meeting adjourned at 9:58AM
Next Meeting:
- Tentatively: Thursday, February 21, 2013, 8 AM
Minutes respectfully submitted by Jennifer Christy, Administrative Assistant.
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