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HUMAN RESOURCE BOARD of CHILMARK
APPROVED
Minutes
August 9, 2012
Members Present: Frank LoRusso, Chair, Jennie Greene, Steve Lewenberg, Max McCreery
Members not present: Bill Rossi, BOS Representative, Chuck Hodgkinson, Staff Representative
Staff: Tim Carroll, Exec. Secretary, Chief Brian Cioffi, Jennifer Christy, Administrative Assistant
Others:
The meeting began at 8:00 AM.
Step Increase-Chief Cioffi:
- The Board agreed to draft a memo to the Board of Selectmen (BOS) regarding the evaluation of Chief Cioffi. The Board noted the need for timely completion of evaluations so that employees may be eligible for step increases.
- Mr. McCreery agreed to draft the memo with assistance from Ms. Greene.
- Discussion occurred regarding the evaluation process and the responsibilities of each party during the process.
Police Department Update:
- Chief Cioffi updated the Board on staffing at the Police Department. A full-time officer and a part-time officer have resigned from the department. A special officer has been filling in.
- Discussion occurred regarding the general situation of island police department staffing, the reality of higher salaries in down island towns and the beneficial interdepartmental assistance each town gives to other towns.
- Chief Cioffi alerted the Board the BOS would soon receive a posting for the full-time position at the police department.
Step Increase-C. Hodgkinson:
- Mr. Carroll alerted the Board he would facilitate the evaluation of Chuck Hodgkinson and forward the paperwork to Ms. Becker, Treasurer.
Minutes from July 19, 2012 were reviewed:
- Mr. Lewenberg asked to amend the minutes, changing the word ‘renewed’ to ‘reviewed’, and made a motion to approve as amended. Ms. Greene seconded the motion. Chair LoRusso brought the motion to a vote and all members voted to approve the minutes as amended.
Exempt/Non-Exempt Position Discussion:
- Ms. Green was recognized and briefly reported how other towns deal with the exempt/non-exempt job descriptions in Board of Assessors Departments.
- Discussion occurred regarding a memo from attorney Jack Collins detailing an opinion about the classification of the Asst. Assessor position, dated August 7, 2012. Discussion occurred concerning the process by which Mr. Collins was contacted. At the prior meeting Mr. LoRusso asked Ms. Greene to contact Attorney Jack Collins, not Mr. Carroll. Board members expressed a desire to meet with the Board of Assessors to discuss the Collins memo and to determine whether the Asst. Assessor “exercises discretion/independent judgment”. More discussion occurred regarding overtime and how it is compensated if the position is exempt or non-exempt. Board members and Mr. Carroll expressed a desire to ensure the town is not under any liability.
- Chair LoRusso requested Ms. Christy contact Clarissa Allen, Chair of the BOA, to alert her to the HRBC’s discussions and the Board of Assessors as a whole to invite them to the September 13, 2012 meeting to discuss the Collins memo and the Asst. Assessor position.
Evaluation Training in West Tisbury, Sept. 21, 2012:
- Mr. Carroll alerted the Board to an employee evaluation training session, to be held in West Tisbury, on Friday, September 21, 2012, from 1-3 PM. Mr. Carroll requested the HRBC request all department heads to attend.
- Chair LoRusso asked Ms. Christy to draft a memo to the Harbormaster, Chief of Police, Fire Chief, TriTown Chief, Highway Superintendent and Chair of the BOS requesting those parties attend the evaluation training.
- Chair LoRusso notified the other Board members he would contact the BOS representative and update him on the HRBC discussions.
Ms. Green made a motion to adjourn. Mr. Lewenberg seconded the motion. Chair LoRusso brought the motion to a vote. All ayes to adjourn.
Meeting adjourned at 9:17AM.
Next Meeting:
Minutes respectfully submitted by Jennifer Christy, Administrative Assistant.
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