 |
HUMAN RESOURCE BOARD of CHILMARK
APPROVED
Minutes
July 19, 2012
Members Present: Frank LoRusso, Chair, Jennie Greene, Steve Lewenberg, Max McCreery, Bill Rossi, BOS Representative
Members not present: Steve Schwab, Chuck Hodgkinson, Staff Representative
Staff: Tim Carroll, Exec. Secretary, Pam Bunker, Asst. Assessor, Jennifer Christy, Administrative Assistant
Others: Clarissa Allen, Assessor
The meeting began at 8:10 AM.
New Member:
- Mr. McCreery requested that the topic ‘new board member’ be added to future agendas.
- Mr. LoRusso informed Board he has contacted Kevin Oliver to see if he has interest in serving and is awaiting his decision. He stated he would prefer to wait to discuss other options until he hears back from Mr. Oliver.
Assistant Assessor Position Discussion:
- Ms. Bunker was recognized and briefly explained the issue of compensatory time use detailed in July 3, 2012 email from Tim Carroll to BOS. Ms. Bunker expressed a desire to resolve issues, such as this, via in-person conversation rather than through email communication.
- Ms. Allen requested the Board read the memo from Mr. Carroll dated July 18, 2012. The Board read the memo.
- Mr. Lewenberg suggested the compensatory time policy be reviewed.
- Discussion continued about the specific issues of compensatory time use and number of hours allotted to complete job duties with respect to Ms. Bunker and about the general policies for all town employees concerning compensatory time. Discussion of the Town of Chilmark’s Services Operation & Organization of supervision chart occurred. An updated version was disseminated and reviewed.
- Ms. Greene made a motion to increase the hours of the Assistant Assessor to 38.5/wk. (from 37/wk.). Mr. Lewenberg seconded the motion. Chair LoRusso brought it to a vote. All ayes.
- Chair LoRusso requested Ms. Christy draft a recommendation to the BOS from the HRBC to recommend the change to 38.5 hrs./wk. for the Assistant Assessor.
- Asst. Assessor & Ms. Allen proposed the possibility of Assessor Elizabeth Oliver as a part-time employee in the Assessor department. Ms. Greene stated she did not think this would be possible without a conflict of interest.
- Chair LoRusso requested “Comp. Time procedures” be placed on agenda for next meeting.
- Chair LoRusso also requested the Board look into how other towns deal with staffing, hours worked during reval periods.
- Mr. Carroll requested that all of his questions, posed in his July 18 memo, be answered during the next meeting’s discussion.
- Mr. Lewenberg requested counsel on whether the Asst. Assessor position should be an exempt or non-exempt position. Chair LoRusso asked Ms. Greene to request opinion from counsel on this question. Ms. Greene agreed to seek counsel.
Next Meeting:
Classification Manual:
- Mr. McCreery gave an update on the classification manual work. J. Christy summarized her work and presented the current draft.
- Chair LoRusso requested the Board use this draft to grade the positions previously graded. Ms. Greene agreed to find the previous grading scores to use for comparison by the next meeting.
Tri-Town:
- Chair LoRusso noted a new job description is needed from Chief Paul (Zeke) Wilkins.
Town Organizational Chart:
- Ms. Greene made a motion to adopt the organizational chart as presented at the meeting. Mr. Lewenberg seconded the motion. The vote was unanimous to adopt the new organizational chart.
Minutes from June 28, 2012 were reviewed:
- Ms. Greene made motion to approve as written. Mr. McCreery seconded the motion. Mr. Lewenberg makes amendment. Chair LoRusso brought the motion to a vote and all members voted to approve the minutes as amended.
With no other business to attend to, the meeting was adjourned at 9:54 AM
Minutes respectfully submitted by Jennifer Christy, Administrative Assistant
| |
