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HUMAN RESOURCE BOARD of CHILMARK
APPROVED
Minutes
June 28, 2012
Members Present: Frank LoRusso, Chair, Jennie Greene, Steve Lewenberg, Max McCreery, Bill Rossi, BOS Representative
Members not present: Steve Schwab, Chuck Hodgkinson, Staff Representative
Staff: Tim Carroll, Exec. Secretary, Jennifer Christy, Administrative Assistant
Others: Paul Wilkins, Tri-Town Ambulance Chief
The meeting began at 8:05 AM.
Employee Evaluation Schedule:
- Chair Lo Russo requested J. Christy to report to the Board each month the evaluation schedule and to alert the Board of upcoming evaluations, completed evaluations and to give the Board copies of the completed evaluations.
- J. Greene requested the topic “Employee-related Issues, as appropriate” be added to the agendas for each meeting of the Board.
Evaluations:
- Mr. Carroll updated the Board on the evaluation process for this fiscal year (2012). Mr. Carroll noted there were no evaluation documents received from the Harbor, Highway, Library or Police Departments.
- A new draft of the Chilmark Performance Appraisal chart was reviewed.
Tri Town Ambulance:
- Mr. Wilkins updated the Board on the temporary employment of Heather McElhinney in the full-time position.
- Mr. Wilkins proposed to distribute the clerical duties throughout the organization rather than to have all clerical duties performed by one 15 hr. person. He proposed the majority of the clerical duties could be performed, in 10 hrs./wk., by a 30 hr./wk. EMT. Chair LoRusso questioned whether the distribution of clerical duties was wise. Ms. Greene made a recommendation to try the arrangement and to reevaluate in October to ascertain whether it is working well. Mr. Lewenberg noted the difficulties that can arise with a 40 hr. position due to the possibilities of overtime. Chair LoRusso proposed to Mr. Wilkins to add just 7 hrs. to the 30 hr./wk. EMT position rather than 10 hrs./wk. Discussion continued regarding 40 hr. weeks. J. Greene made a motion to allow TTAC to change one EMT position to 37 hrs./wk. to be reviewed in October 2012. Mr. Lewenberg
seconded the motion. All ayes.
- Mr. Rossi noted that there is a problem with the availability of EMTs in the up-island area between midnight (12:00 AM) and 8 AM. He questioned Mr. Wilkins about the reasons for this shortage. Discussion occurred concerning future amelioration of this problem.
- Chair LoRusso asked Mr. Wilkins to revise the job description and then submit it for a signature from him. Chair LoRusso asked J. Christy to draft a memo from the HRBC to the Tri Town Ambulance Committee reflecting the HRBC’s support of Mr. Wilkins’ proposal.
- Discussion occurred regarding the length of the temporary position. J. Greene made a motion to allow TTAC to hire a temporary employee as soon as possible. Mr. McCreery seconded. All ayes. Mr. Carroll requested Mr. Wilkins to provide a letter by Friday morning to change Heather McElhinney’s position to a seasonal position.
Next Meeting:
Classification Manual:
- Mr. McCreery gave an update on the classification manual work. J. Christy explained her tasks, the need for more clarification of the terms used in the manual and the work done so far to update the language of the manual. Mr. Lewenberg noted there was no need for the manual to be consistent in its language and noted the value of its “fluidity” for the evaluators. J. Greene proposed J. Christy work until next meeting and the Board review the progress.
- Discussion occurred regarding the grading of positions based on job descriptions as opposed to the performance of employees currently employed in the position. Mr. Lewenberg noted the rewrite of the manual is not a good use of time, based on amount of clerical time required.
No minutes from previous meetings were reviewed:
With no other business to attend to, the meeting was adjourned at 10:00 AM
Minutes respectfully submitted by Jennifer Christy, Administrative Assista
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