PERSONNEL BOARD
Approved Minutes
Friday June 18, 2010
Members Present: Jennie Greene, Chair; Frank LoRusso, Max McCreery,
Steve Lewenberg.
The meeting was called to order by Ms. Greene at 8:05 AM.
The members of the Personnel Board asked Todd to check on Performance Evaluations from February, March and April 2010 and check which employees have been done.
The discussion began with the Ambulance Director.
Chuck Hodgkinson’s salary grade was the next topic. Mr. LoRusso made the motion that Mr. Hodgkinson be reevaluated for grade increase. That motion was seconded and approved unanimously. Mr. Hodgkinson is currently at grade 8.
The Board would like to review Mr. Hodgkinson’s job description at their next meeting.
The Minutes from April 15, 2010 were presented. After some discussion the motion was made to approve the minutes as amended. That motion was seconded and approved by Ms. Greene, Mr. LoRusso and Mr. McCreery with Mr. Lewenberg abstaining from the vote.
During the discussion of the minutes, Mr. Lewenberg brought up several issues concerning the Assistant to the Fire Chief and the hiring process. An applicant who had been reprimanded applied for another position in town and several members questioned this applicant’s ability and appropriateness for this position, or any position in town. The question of due-process becomes relevant in her case as she may not have been able to give her account of the incident. Mr. Lewenberg was asked to be the Personnel Board representative during the interviews. Ms. Greene agreed with the members to consult Mr. Collins regarding this matter
The Minutes from May 20, 2010 were presented. The motion was made to accept the minutes as presented. That motion was seconded and approved by Ms. Greene, Mr. LoRusso and Mr. McCreery with Mr. Lewenberg abstaining.
The board members continued their meeting with a review of the Personnel Bylaw roll-out of June 3, 2010. The term “Appointing Authority” held great relevance for the Library Trustees and staff as Mr. Freed, Chair of the Library Trustees wants clarification that the Library Trustees have sole appointing Authority for their Library Director as mandated by MA State Law. The Selectmen would like oversight, but they may not have that oversight regarding the Library. The Board agreed that the library will want exact wording outlining their authority. The Board agreed to send a memo to the Library Board of Trustees stating that the Appointing Authority is the Trustees.
The Board reviewed comments from the bylaw roll-out; one concern was the name of Human Resource Board. Members agreed the name is fine.
The term “Project Employee” has come up several times lately and Mr. LoRusso described this type of employee as the kind used as Project manager for Middle Line Road, who is paid on a 1099.
Mr. McCreery will clarify Procedure Manual at the next meeting.
Authorized Leave will be added to the bylaw, including sick leave. The board discussed accumulation of sick days not to exceed 30 days. Currently you may accumulate up to 60 days. This accumulation should be based on year-round employees working 20 or more hours a week.
The Personnel Board would like to send Rusty Walton a card. Rusty has been not well and is off-island recovering from a fall and will be transferred back to the Vineyard Hospital soon. Todd will ask Ms. Bradlee to create a nice card for the members to sign.
The Board discussed Authorized Leave, including maternity leave. Mr. Cioffi asked if the words “if feasible” be added to the sentence concerning maternity leave notification period of two weeks.
All year-round employees receive 10 paid Holidays a year. Some departments do not work a Monday-Friday schedule and those employees take days when they fit them into the schedule, averaging hours per day/ straight pay.
There was extensive discussion concerning the Performance Evaluation, Particularly the non-completion of this required process. Some felt that if a supervisor fails to complete the employee evaluation, then they will not receive the raise. A notice to the Board of Selectmen should be mandatory in the case of tardy evaluations and may require a BOS and Personnel Board review. Ms. Greene suggested evaluations be done 60 within 60 days or the matter goes to the BOS for review.
Annual Performance Review- Hold right here.
Administrative Assistant to the office of the Board of Selectmen will be a topic for next meeting. Mr. LoRusso suggested a conversation with Mr. Fenner concerning how best to offload some of the Executive Secretaries responsibilities to this new hire. Mr. Lewenberg described the position as a person of high intensity and capabilities, capable of taking some of the responsibility off the executive secretary. All members agreed to advertise this position in the paper.
Mr. McCreery noted that the next meeting agenda should also include the Tri-Town Ambulance Administrative Assistant.
Next meeting July 1, 2010.
The meeting was adjourned at 9:35 AM.
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