PERSONNEL BOARD
MEETING OF APRIL 15, 2010
Chilmark Town Hall
Members Present: Max McCreery, Chairman; Frank LoRusso, and Jennie Greene
Others Present: Tim Carroll, Executive Secretary; Riggs Parker, Selectmen’s Representative, and Chuck Hodgkinson, Staff Representative.
The meeting was called to order by the Chairman at 8 AM.
There was a motion to approve minutes of the meeting of April 1, 2010. That motion was seconded and approved unanimously. It was noted that it took about one hour to prepare the minutes, and that the Board appreciated the two page version of the summary of the meeting.
Max referred to a note that he had received from Randhi Belain, Chairman of the Tri Town Ambulance Service Committee. The Committee said that they had not been asked as yet but they were under the impression that two paramedics who have been hired to be on call for work as needed and who had been previous employees of Tri-Town might be seeking the seasonal rate of pay that they had enjoyed when they were seasonal employees. At present their rate of pay is $23.17 per hour. There was a brief discussion about the term “per diem” employee v. an on call employee. It was agreed that these persons are casual employees as defined in the present by-law, and because they had been seasonal employees in the past that they were treated as new employees when they were hired for their present
positions. It was agreed that Frank LoRusso and Chuck would follow up with Randhi to find out if the advertisement for the position had included a rate of pay and the number of hours that they are presently working on a regular basis if any. They will report back to the Board at the next meeting.
The Board then addressed the interview committee for the Assistant to the Fire Department. It was agreed that Bob Cotinho, Riggs Parker, David Norton, and Max McCreery would be the committee. The motion was made to change the job description by removing the present A. of “Required Knowledge, Skills, and Abilities” “Member of Chilmark fire Department, or EMS, or Police Department”, and to make a new category “Preferred but not required to be a member of the Chilmark Fire Department, or EMS, or Police Department”; and further that the position be re-advertised. This was moved, seconded and voted. It was agreed that Max will let David know about the voted changes.
The question about what happens to performance reviews was brought up by Chuck. He stated that there needed to be a policy about the process. Tim Carroll used to be the channel, he would contact the Chair of the PB who would review the evaluations and then return them to Tim. Then Tim was to file them. Both the Library and the Police Department maintain their own files on their personnel. Over the years this process has eroded and the files are not complete. The fact that the new Evaluations will reflect whether of not a person is eligible for an increase and reappointment there needs to be a process to inform the Selectmen of the results. It was moved seconded and voted that a report will be made to the BOS in December and July about evaluations received, and that the Executive
Secretary will receive the evaluations, give them to the Chair of the PB for review who will return them to Tim. Tim will then file them or return them to the Police Department or Library as appropriate.
Seasonal Employee evaluations were then discussed. It was agreed that the forms that were presented to the Board from the Beach, Police and Library were appropriate. That there did not need to be a box to indicate whether or not a person is eligible for rehire.
Frank LoRusso made the motion that was seconded and voted that the Beach Department files shall be from the home of the Beach Supervisor moved to the Town Hall where they will stay. Chuck will follow up on this.
There was a motion to have a training session with the department heads for the new evaluation forms. This was seconded and voted.
There was a motion that was seconded and voted to approve the seasonal evaluation forms that were presented by the three departments – Library, Beach, and Police.
There will be a By-law review meeting on the 29th of April at 5 PM.
The meeting was adjourned at 9 AM.
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