T o w n o f C h i l m a r k P e r s o n n e l B o a r d
M i n u t e s
Thursday September 24, 2009
Chilmark Town Hall
8am
Present: Max McCreery (Chair), Jennie Greene, Stephen Lewenberg, Frank LoRusso, Chuck Hodgekinson (Staff Representative)
Also Present: Marina Lent (Administrative Assistant)
The meeting convened at 8:15am.
Minutes of July 9, August 27 and September 10th were adopted as submitted.
Performance Evaluations: Max McCreery raised the question of how the Board will review the staff performance evaluations. Upcoming staff evaluations are listed on each Human Resources Board Agenda ; the Board requested that Marina also inscribe on the Agenda the completed evaluations of the previous period, and that Chuck enter them into his staff evaluation table for ease of reference.
Human Resources Bylaw: following a brief discussion on one outstanding question which Stephen Lewenberg had resolved, the Board finalized the draft revised Human Resources Bylaw.
The Board decided to make the draft available to members of the Board of Selectmen, on the understanding that the draft will now undergo discussion and review with Town Department Heads and staff prior to submission to the Board of Selectmen, who will finalize the draft and prepare it to go before Town Meeting for adoption.
Chuck Hodgekinson will write a memo to the staff, informing them that a revision of the Personnel Bylaw is nearing completion and will be available for their review and input in conjunction with the Human Resources Procedure Manual, in the near future.
Review of Procedure Manual: The Board reviewed suggested changes submitted by Jack Collins through section 7.0, on Family and Medical Leave.
Change of Meeting Schedule: the Board discussed whether it would be possible to maintain the current “summer” schedule of meetings on the 2nd and 4th Thursday mornings; Stephen Lewenberg stated that his travel schedule in the winter is geared to the 1st and 3rd Thursdays, as is the meeting schedule of the Shellfish Advisory Committee, of which his wife is a member. He felt that he is incrementally moving towards full-time Island residence, but not yet this year.
Board Chairmanship: Max McCreery raised the rotation of the Chair. Stephen Lewenberg is next in line for the position, but noted that he will be having knee surgeries this coming fall and winter, and will be unable to take on the responsibility. After Steve, the Chair rotates to Jennie Greene, who will step up to take the Chair from Max upon completion of his term.
Vacancy on the Personnel Board: Board members pledged to make renewed efforts to find someone with the requisite experience and skills to serve on the Human Resources Board in the future.
The meeting adjourned at 9:30am.
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