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Meeting Minutes of March 13, 2008 @ 8:00 a.m.
placePlaceNameChilmark PlaceTypeTown Hall
Final
MEMBERS PRESENT: PersonNameJennie Greene, Chairperson; Susan Heilbron,
Max McCreery, and Steve Lewenberg.
ALSO PRESENT: PersonNamePolly McDowell, Staff liaison, PersonNameTim Carroll, and
PersonNameChristina Soulagnet, Administrative Assistant
CALL TO ORDER
PersonNameJennie Greene, chairperson, opened the meeting at 8:02 a.m.
MEETING MINUTES
The board reviewed the meeting minutes of February 7, 2008. Susan made the motion, Max seconded and all members voted to approve the minutes as amended.
PERSONNEL BYLAWS - DRAFT 3
The Board began review of Draft 3 of the Personnel Bylaws.
Headings: Should be all caps and additional spacing before and after.
Evaluator: The board discussed including a description of an evaluator in the Procedure Manual. The evaluator for each position should be included in the position description.
Staff Liaison: This is currently an unpaid position. The Board discussed the issues and Steve believes that the employee in this position should be paid or compensated in some way. Polly suggested a stipend; one set dollar amount that is not based on a grade and step. Tim will draft language to address this issue.
Personnel File: The Board discussed the documents to be included in an employee's personnel file. These documents will be outlined in the Procedure Manual. Susan asked how are we going to navigate from the Personnel Bylaw to the Procedure Manual? It was noted that a reference made to the Procedure Manual will be included in the Bylaws.
MMPA: Tim and Steve attended the MMPA seminar on Friday, March 7, 2008. One idea for consideration pertaining to fulfilling a vacant position would be to speak with the Department Head and ask what he/she needs in an employee. This would allow the Department Head, who is experienced in the area and has a full understanding of the needs in the department, to identify the specific needs and requirements of the employee.
CALENDAR
The Personnel Board's next meeting is Thursday, April 3, 2008 at 8:00 a.m.
With no further business to discuss, Jennie adjourned the meeting at 9:45 a.m.
Minutes respectfully submitted by PersonNameChristina Soulagnet, Administrative Assistant.
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