CHILMARK PERSONNEL BOARD MEETING OCTOBER 5, 2006
CHILMARK TOWN HALL FINAL
CALL TO ORDER: 8:00 AM
PRESENT: Members Jennie Greene, Susan Heilbron, Richard Williams and Max McCreery. Also present: Staff Liaison Polly McDowell, Chuck Hodgkinson and Executive Secretary Tim Carroll. Absent: Lois Norton and Selectmen’s Liaison Riggs Parker.
LOIS NORTON: Ms. Greene informed the Board that Ms. Norton reluctantly submitted her letter of resignation from the Personnel Board due to the extra time commitment needed for her job. The Board agreed to try and convince Ms. Norton to rescind her resignation but was informed that the Board of Selectmen has already accepted it. The Board asked Chuck H. to draft a letter of thanks from the Board for publication in the Gazette.
MEETING MINUTES: The 9/28/06 meeting minutes were reviewed and discussed. Ms. Heilbron made a motion to approve the minutes as amended. Mr. Williams seconded and the vote was unanimous in favor.
FISCAL YEAR 2008 COST OF LIVING ADJUSTMENT (COLA): Chuck H. distributed a preliminary COLA projection with only 8 months of 2006 data. The COLA formula requires 9 months of data: January – September. The Board reviewed the analysis and will re-visit the subject when the September 2006 Consumer Price Index (CPI) data is available.
DRAFT RECRUITMENT AND HIRING PROCEDURES POLICY: Mr. Williams distributed a draft of this policy for discussion. After much discussion the Board agreed to clarify the deadline schedule for receiving applications for a job opening as follows: 1. The Board of Selectmen (appointing authority) will direct when a job opening may be submitted to the journal of record for advertising. 2. The minimum amount of time and deadline for receiving responses and applications for a job opening will be changed from 10 days after the job is posted at Town Hall to 10 days after the advertisement appears in the journal of record. This policy with revisions will be added to the draft Employee Administration Policy that is under development.
WARRANT ARTICLE DEADLINE FOR SPRING 2007 ANNUAL TOWN MEETING: The January 3, 2007 deadline for submitting any revisions to the Town’s Personnel By-Law for voter consideration at the 2007 Annual Town Meeting was discussed. The Board questioned the deadline and did not think it provided enough time to draft any changes, review the changes with town staff and hold a public hearing. Mr. Carroll informed the Board that the deadline is necessary because all articles must be reviewed with Town Counsel and the Finance Advisory Committee before going to the printer for inclusion in the annual report. No final decision was reached as to whether or not the by-law will be reviewed for the April 2007 town meeting.
NEXT MEETING: The Board agreed to cancel the October 19th meeting and re-schedule it for October 12 @ 8:00 AM.
With no further business to discuss the meeting adjourned at 9:22 AM.
Respectfully submitted by Chuck Hodgkinson, CAS.
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