CHILMARK PERSONNEL BOARD MEETING SEPTEMBER 7, 2006
CHILMARK TOWN HALL FINAL
CALL TO ORDER: 8:03 AM
PRESENT: Members Jennie Greene, Susan Heilbron, Richard Williams and Max McCreery. Also present: Selectmen’s Liaison Riggs Parker, Staff Liaison Polly McDowell, Executive Secretary Tim Carroll, and Chuck Hodgkinson. Absent: Lois Norton.
MEETING MINUTES: The 8/3/06 meeting minutes were reviewed. Ms. Heilbron made a motion to approve the minutes as presented. Mr. McCreery seconded and the vote was three in favor with one abstention (Mr. Williams).
The 8/17/06 meeting minutes were reviewed. Mr. Williams made a motion to approve the minutes as presented. Ms. Heilbron seconded and the vote was three in favor with one abstention (Mr. McCreery).
SEPTEMBER 25, 2006 SPECIAL TOWN MEETING WARRANT ARTICLE: The discussion handout for the salary adjustment warrant article was reviewed and approved.
BUILDING INSPECTOR: Mr. Parker informed the Personnel Board (PB) that the Board of Selectmen approved the recommendation to give this position a salaried, exempt
classification.
EMPLOYEE ADMINISTRATION POLICY UPDATE: Ms. Heilbron and Mr. McCreery updated the PB on the scope and progress made on drafting this policy. It was recommended and the PB agreed to include the hiring procedures policy in this overall employee administration policy. Mr. Williams volunteered to draft the hiring policy. The Administration Policy will include procedures for employee hiring, probation and annual performance evaluations, merit increases, maintaining personnel records and vacation approvals. When the draft policy is ready for internal review by the PB it will be determined if an amendment to the Personnel By-Law is also needed.
OTHER UPDATES: Chuck H. informed the PB that the Board of Health is reviewing the revised job description for the Health Inspector/Administrative Assistant position and job title. They will provide feedback at a future date. Ms. Greene was handed a package of seasonal beach employee evaluations that were just completed by Martina Mastromonico for this past summer season.
FRANK YEOMANS: The PB had a follow up discussion on Mr. Yeomans’ visit and discussion at an earlier PB meeting. After discussion it was agreed his suggestion and request for creating a town financial oversight committee is not in the PB’s jurisdiction and may be a matter for the Finance Committee’s consideration. Chuck H. will draft a letter from the PB to Mr. Yeomans as a follow up response to his discussion with the Board.
ADP BENEFITS TRACKING: The PB asked Chuck H. to invite the Treasurer to the next meeting and provide an update on how the ADP benefits tracking is going and when the comp. time tracking will be added to each eligible employee’s weekly paycheck.
NEXT MEETING: The PB will check their calendars and let Chuck H. know if the next meeting should be moved from September 21 to September 28 @ 8:00 AM. He will post it accordingly.
With no further business to discuss the meeting adjourned at 9:40 AM.
Respectfully submitted by Chuck Hodgkinson, CAS.
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