Finance Advisory Committee September 24, 2014 Meeting Minutes
Present: Acting Chairman Linda Coutinho, Frank Yeomans, Bruce Golden, Jim Malkin,
Susan Murphy, Marshall Carroll not present. Others: Tim Carroll and Diana DeBlase
At 5:31 Mrs. Coutinho called meeting to order in conference room #1 (first floor) at town hall.
Minutes:
Draft minutes from September 10, 2014 were reviewed. Corrections were made. Mr. Malkin moved to approve minutes as corrected. Mr. Golden seconded the motion.
SO VOTED: 5 Ayes 2 not present
Vicky Divoll, Melanie Becker and Fire Chief David Norton arrived 5:34 PM
Special Town Meeting Warrant:
Chairman Coutinho requested to review and discuss articles one at a time.
Article 1. To see if the town will vote to appropriate from available funds in the treasury the sum of $4,600.00 to fund the purchase of Large Diameter Hose fittings (LDH) for the new 1500 gallon per minute fire tanker, including the payment of costs incidental and related thereto.
Mr. Malkin moved to recommend article 1 as written. Susan Murphy seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 2. To see if the town will vote to appropriate from available funds in the treasury the sum of $17,000.00 to fund the hiring of a boom mower to cut brush along town roads, including the payment of costs incidental and related thereto.
Mr. Malkin recommended this expense be in in the Highway Department budget. Mr. Malkin moved to recommend Article 2 but requested it be put into the FY16 budget. Frank Yeomans seconded the motion. SO VOTED: 6 Ayes, 1 not present
Article 3. To see if the town will vote to appropriate from available funds in the treasury the sum of $13,260.00 to fund the hiring of a tree truck and police detail to cut trees along town roads, including the payment of costs incidental and related thereto.
Mr. Malkin moved to recommend Article 3 as written. Mrs. Divoll seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 4. To see if the town will vote to appropriate from Middle Line Road Capital Projects Fund 41 (clay rights) the sum of $9,556.00 to pay for the purchase of software licenses and hardware at the town hall, including the payment of costs incidental and related thereto.
Mr. Carroll said that this article should bring the town hall computers up to supported software. Mr. Carroll explained that there is still xp software being used that is no longer compatible or supported and is slowing down our entire system.
There was discussion of what the software system needs are. Mrs. Becker said within 4-5 years we will need new accounting software.
Mr. Malkin moved to recommend Article 4 as written. Mr. Golden seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 5. To see if the town will vote to appropriate from available funds in the treasury the sum of $150.00 to pay a bill of the Board of Health in a prior fiscal year to Araujo Brother’s Inc. for the rental of a port-a-potty in March 2014.
Mr. Carroll explained that this bill came in very late. Mrs. Coutinho said that Araujo has an additional a in its spelling. Mrs. Murphy moved to recommend Article 5 as written with spelling correction. Mr. Golden seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 6. To see if the Town will vote to approve the following request of the Community Preservation Committee: To see if the Town will vote to appropriate from the Community Preservation Affordable Housing Reserve the sum of $50,000.00 to continue funding the Chilmark Housing Year-Round Rental Conversion Program, managed by the Dukes County Regional Housing Authority. To fund this request $20,000 will be transferred from the Community Preservation Undesignated Reserve Fund to the Affordable Housing Reserve Fund.
Mr. Malkin moved to recommend Article 6 as written. Mrs. Divoll seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 7. To see if the Town will vote to approve the following request of the Community Preservation Committee: To see if the Town will vote to appropriate from the Community Preservation Historic Resources Reserve the sum of $65,000.00 to partially fund the exterior renovation of the original, historic Town Hall building. To fund this request $30,000 will be transferred from the Community Preservation Undesignated Reserve Fund to the Historic Resources Reserve Fund.
Article 7 Continued.. Mr. Malkin moved to recommend Article 7 as written. Mrs. Murphy seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 8. To see if the Town will vote to approve a sum of up to the $2,500,000.00 borrowing authorized by vote of the Martha's Vineyard Refuse Disposal and Resource Recovery District for the purpose of financing the cost of capital improvements toward the restructuring of Traffic flow and Residential Drop-Off at the Edgartown Transfer Station, or to take any action relative thereto.
Mr. Malkin moved to recommend Article 8 as written. Mr. Yeomans seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 9. To see if the town will vote to appropriate the sum of six hundred thousand dollars ($600,000.00), to be expended by the town, for reconstruction, paving and various repairs to town roads, including the payment of costs incidental and related thereto; and to authorize the Treasurer to borrow, with the permission of the Selectmen, this amount by the issuance of bonds or notes under Chapter 44 of the General Laws or any enabling authority, or to take any other action relative thereto; provided, however, that no amounts authorized to be borrowed by vote of the Town under this article shall be borrowed or expended for the
purposes described in this article, unless and until a majority of the voters of the Town casting ballots at the State Election to be held on November 4th 2014, shall have voted in the affirmative to exclude the amounts required to repay any such borrowed amounts from the property tax levy limitations imposed by Chapter 59, Section 21C of the General Laws (Proposition 2 ½).
Mr. Malkin moved to recommend Article 9 as written. Mrs. Divoll seconded the motion.
Mr. Malkin moved to recommend Article 6 as written. Mrs. Divoll seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Article 10. To hear the reports of town committees.
No action was taken concerning article10.
Mr. Malkin reported that he will attend the Martha’s Vineyard School budget meeting October 6, 2014. Mrs. Coutinho and Mr. Golden confirmed they will meet with department heads about Capital Improvement planning October 1, 2014 at 4:30 PM.
Mr. Carroll said the next scheduled FinCom meeting is October 8, 2014 at 5:30 PM.
At 6:35 PM Mr. Malkin moved to adjourn. Mrs. Divoll seconded the motion.
SO VOTED: 6 Ayes, 1 not present
Minutes respectfully submitted by Diana DeBlase. Approved 11/12/14
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