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Begi |
ning Chapt |
r 77 |
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ding |
ept # Depa |
tment Ca |
egory De |
icit Tran |
fers De |
icit Ch. 77 transfer |
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|
|
|
|
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|
~ |
122 Sel |
ctmen Ex |
enses (1,8 |
4.18) 1,8 |
4.18 |
- 145- Treasurer Exp |
nse |
131 |
inCom Ex |
enses ( |
7.60) |
7.60 |
- 122-Selectmen Sal |
rie |
135 Acco |
ntant Sa |
aries (3,9 |
8.26) 3,9 |
8.26 |
- 175-Planning Board Exp |
nse |
145 Tre |
surer Sa |
aries |
0.02) |
0.02 |
- 145- Treasurer Exp |
nse |
151 |
Legal Ex |
enses (13,6 |
5.34) 13,6 |
5.34 |
- 710-Retirement of Debt-P, 135-Town Accountant Exp |
nse |
1 |
2 HRB Sa |
aries |
0.10) |
0.10 |
- 152-HRB Exp |
nse |
171 |
onCom Sa |
aries ( |
4.75) |
4.75 |
- 171-ConCom Exp |
nse |
1 |
6 ZBA Sa |
aries ( |
5.56) |
5.56 |
- 175-Planning Board Exp |
nses |
176 |
ZBA Ex |
enses ( |
9.59) |
9.59 |
- Continued next page… 175-Planning Board Exp |
nse |
210 Polic |
Dept Ex |
enses (4,8 |
5.28) 4,8 |
5.28 |
- 210-Police Dept Sal |
rie |
241 Bd |
Insp Sa |
aries (18,0 |
3.84) 18,0 |
3.84 |
- 910-Emply Benefits & Contribu |
ion |
241 Bd |
Insp Ex |
enses (6 |
9.98) 6 |
9.98 |
- 291-Emergency Mgmt Sal |
rie |
292 Dog O |
ficer Sa |
aries |
0.05) |
0.05 |
- 292-Dog Officer Exp |
nse |
299 Shellfis |
Dept Ex |
enses ( |
7.96) |
7.96 |
- 299-Shellfish Dept Sal |
rie |
422 Highwa |
Dept Sa |
aries (2,8 |
1.56) 2,8 |
1.56 |
- 422-Hwy Dept Exp |
nse |
491 Ce |
etery Sa |
aries (1 |
6.34) 1 |
6.34 |
- 491- Cemetery Exp |
nse |
751 Retire |
ebt-I Ex |
enses |
0.01) |
0.01 |
- 751-Short Term Int |
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|
|
|
|
|
|
|
~ |
|
otal (46,4 |
0.42) 46,4 |
0.42 |
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After discussion of all the proposed transfers Mr. Malkin of the FinCom moved to approve the transfers as presented. Dr. Golden seconded the motion. SO VOTED: 5 Ayes 2 absent, Alan Porter
& 1 vacancy
Selectmen Jonathan Mayhew moved to approve the transfers as presented. Warren Doty seconded the motion. SOVOTED: 3 Ayes
Finance Advisory Committee Vacancy: Discussion turned to the need to fill the vacant position on the FinCom board. Chairman Rossi recommended advertising in our local newspaper, and each member seeking a candidate from our community. Tim Carroll said he would place an ad in our local newspaper and post to our web page.
Capital Improvement Committee: Chairman Rossi asked for a Selectmen appointment to the Capital Improvement Committee. Mr. Doty said he was interested. Mr. Doty moved to be appointed as the Selectmen member on the Capital Improvement Committee. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Tim Carroll said Linda Coutinho and Dr. Bruce Golden were appointed at the July 9, 2014 FinCom meeting as FinCom members to the CIP. Tim Carroll said that there are 2 at large positions to be filled. Selectmen and FinCom members agreed that these at large positions should be advertised like the FinCom vacancy (in newspaper & Chilmark web page, along with our existing members seeking community members).
At 7:55 PM Dr. Golden moved to adjourn the Fin Com Meeting, Mr. Yeomans seconded the motion. SO VOTED: 5 Ayes
Use of Town Owned Facilities Committee Update: Chairman of the UTOFC; Jim Malkin presented the following report to the Selectmen for discussion.
UTOF Report: Use of owned facilities Submitted to the Board of Selectmen, Town of Chilmark, MA by: James Malkin, Andy Goldman, Jane Slater.
A committee appointed by the selectmen has been tasked with the charge of recommending policies and procedures that will govern the utilization of Town owned facilities in Chilmark Town Center, including the CCC and the Chilmark School. The Committee met twice in May, twice in June and once in July. All meetings were posted and open to the public in accordance with Commonwealth requirements.
In preparation for this report the committee has reviewed the CCC Rules and General Information, the CCC Booking instructions, the CCC rental request form, the temporary food establishment permit application and the inter-municipal agreement by and between the Town of Chilmark and the Up-Island Regional school District regarding the use of the Chilmark School.
All entities on record as using Town owned facilitates were asked to provide copies of any agreements or understanding they had with the town.
The Committee has also heard from Nancy Street on behalf of the CC Affairs Council regarding their practices during the summer months of their custody of the CCC. In addition to their own programs, they allow the MV Film Festival and the MV Chamber Music Society to use the venue for their programs.
Issues considered by the Committee included:
- How to harmonize and coordinate use so that the limited resources in Town Center are not overtaxed by simultaneous events.
- How to assure that the use of the Town resources benefits Town residents and taxpayers.
- How to assure that fees for usage are sufficient to assure adequate compensation for proper maintenance and wear and tear.
- How to set fees that reflect the commercial or non-commercial utilization of the space.
- How to assure that practices of space users are consistent with Chilmark values and character
- How to improve procedures where they exist and suggest new procedures where they are absent
- Approval process – including BOH where appropriate
- Scheduling
- Fees
- Alcohol- restrictions and additional security
RECCOMENDATIONS TO THE SELECTMEN
- All applicants for usage must be a town resident and/or sponsored by a town resident.
Continued on next pageations under advisement and re address this issue at a later Selectmen’s Meeting. No action was taken at this time.
Overrides: Mr. Carroll handed out a draft override warrant for the October Special Town Meeting. This is in reference to the town refinance of bonding and borrowing for road work. Also the override Proposition 2 ½ question for the November 4th State Ballot was reviewed. Mr. Doty moved to approve the wording presented for the Special Town Meeting. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
NSTAR Pole Permit: Selectmen reviewed the NSTAR plan and lease agreement for 4 poles to connect the new solar array at the Tabor House Road landfill. Mr. Mayhew moved to approve the placement as presented in the plans to the Selectmen tonight and to sign the agreement. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
MVFF Event Request: The Martha’s Vineyard Film Festival has submitted an application to hold a public event with a $10.00 requested donation per attendee at the Chilmark Community Center September 20, 2014. The plan is to have 2 “Surfer” movies and meal in the Center with a fire pit outside.
Continued to next page…. MVFF Event Request Continued… Chairman Rossi said the event application sent in to the Selectmen’s office listed alcohol to be served at the event. Brian Ditchfield of the MVFF said that no alcohol will be served at this event.
Chairman Rossi conditioned Selectmen approval of this application with the MVFF listing the Town of Chilmark (520 State Road) on the insurance liability certificate that is supplied with the rental fee and cleaning deposit. Discussion moved to rental fee for this event. As the UTOF recommendations have yet to be adopted it was recommended that the regular single day rental apply. This is a $200.00 rental with an additional $100.00 cleaning deposit.
Chairman Rossi said since this application also includes a request to have a fire pit, he asked that Chief Norton specify his recommendations prior to giving permission for a fire. Chief Norton specified this fire not be larger than last year’s fire, that this fire pit is attended to by MVFF the entire time it is lit (It may not be unattended at any time). Chief Norton requested that the MVFF contact him the day of the event to get a go ahead prior to lighting fire (weather may be a factor). Chairman Rossi added that our Fire Chief give “day of event” approval as a condition.
Mr. Mayhew moved to approve the event application with conditions listed and fees as discussed tonight. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Beach Lot Donation: Mr. Carroll said Charlie Hotchkiss has requested to donate the beach lot he is executor for to the town of Chilmark. Mr. Doty moved to seek buyer in the next 60 days then we will accept offer at the end of the 60 days. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Nab’s Corner Update: Tim Carroll requested to move forward with the well IFB for the Nab’s Corner lots. Mr. Carroll requested to advertise in the local paper and post on our web page. Selectmen directed Mr. Carroll to proceed with the well IFB.
Mr. Doty said he had heard concerns that the Middle Line Road home site ground lease may not be applicable for Nab’s Corner. Discussion ensued. Chairman Rossi said the MLR ground lease will be used as the template with modifications made to conform to the Nab’s Corner property.
Tri Town Ambulance: Chief Wilkins requested Selectmen approve transferring old Crown Victoria Chilmark Police vehicle to the Tri Town Ambulance. Mr. Doty moved to approve this transfer as proposed. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Carroll said that TTA has experienced a staff shortage and is informing Selectmen of a temporary (up to 60 days) hire.
Also the Presidential visit and TTA Ambulance coverage was discussed.
State Primary Warrant: Town Clerk has delivered to the Selectmen’s office the State Primary Warrant for Selectmen to approve and sign. Mr. Doty moved to approve the State Primary Warrant. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Beach Committee: Chairman Rossi read a letter from the Beach Committee aloud. The letter discussed the Beach Committees concern at being directed to staff Crab Corner this summer with an extra lifeguard added to Menemsha. Discussion ensued. Mr. Doty moved to direct the beach department to staff a second guard to Menemsha this summer to oversee Crab Corner and the East Jetty. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Mr. Carroll said the Beach Committee has moved the boundary line making Lucy Vincent Town Beach 12 feet shorter. This was done by Vineyard Land Surveyors using a GPS.
Clean Vessel Act: Mr. Doty reported that the State of Massachusetts has declared no discharge in Massachusetts waters. Mr. Doty said he is please we have a working system now in place in Menemsha harbor for boat operators to utilize.
Chilmark Community Center Floor Update: Mr. Doty said he has confirmed with Rodney Bunker (town Custodian) that the floor in the Community Center has begun to buckle again. The re-screwing down the floor boards did not fix the problem. Mr. Doty said that the moisture monitors are not yet in place but that may be needed to detect where the problem stems from.
Mr. Carroll said he and Rodney will meet with the Chilmark Town Affairs Council; Sunday July 27, 2014 to discuss possible action on the floor problem and present their plan for the vestibule project. Mr. Carroll said we will install moisture meters and will bring two weeks of data to the TAC meeting.
Handout Information Cards for Parking: Mr. Carroll presented draft 4 x 6 information cards about off-site Menemsha parking at the landfill.
Mr. Doty said these looked good. Chairman Rossi recommended the traffic officers in Menemsha hand them out to drivers who are looking for parking.
Noise Complaint BPI Update: Mr. Carroll said that the Beach Plum Inn has new managers that were not aware of the understanding the town had with the Inn last season. Mr. Carroll said Mr. Barquinaro had worked hard with the town to minimalize the noise of wedding receptions held at the BPI. (Mr. Barquinaro is no longer the manager) There are new managers at the Inn this year and the owners and managers are working to comply with the noise reduction. Continued to next page…
Noise Complaint BPI Update Continued….. Mr. Carroll said the Nixon’s (owners of BPI) are meeting with him to give an update on their plans to reduce the noise.
Fire Chief Norton: Chief Norton asked Selectmen for clarification on the North Road Station use by EMS. Mr. Doty said that Emily Bramhall was supportive of an EMT overnighting at the North Road Fire Station. She did ask to see the layout plan though.
Chief Norton also asked about the sites that could be possible areas to build a new Emergency Response station. Chairman Rossi said he would be available to do a site visit to the six possible locations with Chief Norton and Chief Wilkins. Discussion ensued. It was decided the three will get together Thursday July 17, 2014 (as long as this works with Wilkins who is no longer present at tonight’s meeting).
At 9:36 PM Mr. Mayhew moved to adjourn. Mr. Doty seconded the motion. SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase. Approved 8/05/14
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