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Chilmark Finance Advisory Committee August 20, 2013 Meeting Minutes
Present: FINCOM Frank Yeomans, Robert Chidsey, Bruce Golden and Linda Coutinho. Marshall Carroll III and Alan Porter where absent. Also present: Tim Carroll, Ellen Biskis
At 5:00 pm meeting was called to order in the Selectmen’s Meeting Room.
Town of Chilmark |
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FY2013 Year End |
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Deficits and Sources of Funds |
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Beginning |
Chapter 77 |
Dept # |
Department |
Category |
Deficit |
Transfers |
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135 |
Town Accountant |
Expenses |
(795.05) |
795.05 |
145 |
Treasurer |
Expenses |
(199.25) |
199.25 |
151 |
Legal |
Expenses |
(3,240.03) |
3,240.03 |
175 |
Planning Board |
Salaries |
(2,303.00) |
2,303.00 |
176 |
Zoning Board |
Expenses |
(1,442.21) |
1,442.21 |
192 |
Town Offices/Bldg Maintenance |
Expenses |
(4,950.14) |
1,028.57 |
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Expenses |
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3,921.57 |
194 |
Community Center |
Expenses |
(1,140.40) |
1,140.40 |
199 |
Comfort Station |
Expenses |
(581.83) |
581.83 |
210 |
Police Dept |
Expenses |
(1,381.06) |
1,381.06 |
241 |
Bldg Inspections |
Salaries |
(5,000.00) |
5,000.00 |
241 |
Bldg Inspections |
Expenses |
(943.80) |
943.80 |
299 |
Shellfish |
Expenses |
(672.19) |
672.19 |
650 |
Parks |
Expenses |
(50.00) |
50.00 |
752 |
Short-Term Interest |
Expenses |
(2,648.86) |
2,648.86 |
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Total |
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(25,347.82) |
25,347.82 |
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Bruce Golden moved to approve the Chapter 77 Transfers for FY2013 as presented by Town Accountant Ellen Biskis. Mr. Yeomans seconded the motion. SO VOTED: 4 Ayes 3 Absent
Discussion took place concerning the FY2013 invoices to encumber.
There was a Reserve Fund Transfer Request made to pay Chilmark’s percentage of Tri Town Ambulance Assessment in the amount of $591.99. Mr. Yeoman’s moved to approve the Reserve Fund transfer request. Mr. Golden seconded the motion. SO VOTED: 4 Ayes 3 Absent
Mr. Yeomans recommended that each FinCom member have a copy of the Annual Audit Report and management letter from the town’s auditors. Mrs. Biskis provided each member present with the report and letter.
Mr. Yeomans requested seeking information from MIIA, the town’s insurance provider. What Mr. Yeomans wants to know is if there is insurance available against future failure of the landfill-cap and violation of DEP rules. Mr. Yeomans would also request at that time a statement of values for property.
At 5:33 PM Mr. Yeomans moved to adjourn. Mr. Golden seconded the motion.
SO VOTED: 4 Ayes meeting adjourned.
Minutes respectfully submitted by Diana DeBlase. Approved 12/05/13
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