FINAL
Present for the Community Preservation Committee (CPC) and attending the meeting were: Janet Weidner, Chairman, Andy Goldman, Pam Goff, Warren Doty, Allen Healy, Jane Slater, Karin Wetmore and Chuck Hodgkinson. Nancy Cole, Noelle Colome and Martina Thornton also attended. Tim Carroll was absent.
The meeting came to order at 6:00 PM. Ms. Weidner opened the public hearing at 6:01 PM and announced the purpose of the hearing is to receive public comment on the proposed Community Preservation Act (CPA) warrant articles for the upcoming April 2013 annual town meeting.
Ms. Weidner read the first request from the MV Museum seeking $8,610 of Historic Resources Reserve funds as Chilmark’s share of the second and final year’s total cost of $163,360 to preserve and catalogue several historic documents and artifacts owned by the museum. The Town has already appropriated the same amount as Chilmark’s share of the program’s first year cost. Ms. Cole thanked the Committee and summarized the progress of the program and said it is on target to achieve its objectives. She added the Museum will diligently ensure Chilmark’s funds are used as directed by town counsel for the first appropriation.
The Committee asked if it required the participation of all six towns before awarding the first year’s funds. Chuck H. confirmed this was not a requirement.
With no comment from the public Ms. Weidner read the second CPA article from the Dukes County Commissioners seeking $7,670 of Historic Resources Reserve funds as Chilmark’s share of the total budgeted cost of $72,150 to restore the remaining 26 windows on the historic County Courthouse. Ms. Thornton said this request is more than the first appropriation because there are more windows in the second phase and this is based upon the actual cost to restore the first set of windows.
Ms. Goff commented that the National Trust for Historic Preservation recommends using as much of the original windows as possible. The old materials have better insulating values than modern aluminum clad windows. Ms. Thornton assured the Committee that as much of the old windows are being reused as possible. The Request for Bids specifications was written by an engineer who specializes in historic preservation and they call for replacing any materials with the same type of material. No windows or window sections will be replaced with aluminum or metal replicas.
With no comment from the public Ms. Weidner announced that the Charter School’s request for CPA Parks & Recreation funds to renovate the outside basketball court was withdrawn.
Ms. Weidner then read the final article that is an administrative requirement of the Act which calls for reserving the following amounts from the projected FY 2014 CPA funds as follows: $26,905 (10 percent) for the Open Space Preservation Reserve fund; $26,905 (10 percent) for the Historic Resources Reserve fund; $26,905 (10 percent) for the Housing Reserve fund and the remaining amount of $188,350 for the Community Preservation Budgeted Reserve fund. With no comment from the public or Committee a motion was made to close the hearing at 6:14 PM. The motion was seconded and with no comment passed unanimously with seven in favor.
The Committee thanked the guests for attending the meeting. After brief discussion a motion was made to recommend all three CPA warrant articles for voter approval at the April 2013 annual town meeting. The motion was seconded and with no discussion passed unanimously with seven in favor.
ADMINISTRATION
The October 17, 2012 meeting minutes were reviewed and unanimously approved as presented.
Chuck H. presented a second invoice from the MV Museum for the total amount of the first year’s appropriation of $8,610. The invoice explained how the funds were used which is consistent with the Town’s requirements. He explained the partial invoice for $1,528 that was approved at the October 17th meeting was lost in accounting. This invoice will replace the first one. The Committee agreed to approve the invoice which was signed by Ms. Weidner.
The FY 2014 budget was reviewed. A motion to approve the budget as presented was made, seconded and unanimously approved with seven in favor.
The Committee agreed it will not meet for its next regular meeting on December 19, 2012 unless an urgent matter requires the Committee’s attention.
With no further business to discuss, the meeting adjourned at 6:22 PM.
Respectfully submitted, Chuck Hodgkinson, CAS.
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