Cemetery Commission Meeting Minutes Final
Thursday, Feb 21, 2019 3:00 pm
Chilmark Town Hall 401 Middle Rd, Conference Room #1
Those in attendance: Sally Cook, Laurisa Rich, Judie Flanders, Susan
Murphy. Meeting called to order at 3:03 pm
A.Minutes from Jan 10, 2019 - approved as submitted save various typos
B.Superintendent Report -
1. The Wallach caretaker was contacted and gladly granted permission on
cleanup of boundaries. Steve Yaffee removed berm and leaning tree near
McGhee and Gude plots and area is now draining nicely. Susan will
request that pile of excavated berm be smoothed out.
2. Susan discussed compost area access ideas along east wall (where
overhanging trees would need removal) or near southwest corner (easier
but more visible to public) She will bring in photo or drawing of her
composting enclosure.
C. Cemetery Report: Judie Flanders -
1. Historical preservation: Many headstones in the old section are in
disrepair or covered in lichen which damages inscriptions. Judi
recommends we consider future plan of cleaning old stones. She provided
links to research headstone restoration. Susan will speak to Alan Gowell
for advice.
2. Grave decoration: There are numerous problematic decorations
throughout the seasons. Judie proposed ways to communicate with
community regarding what is allowable and importance of retrieval of
items before spring cleanup. We will discuss further in March.
D. Superintendent Position Description review - After much discussion
we decided to condense A. to read “Maintain cemetery grounds, roads and
structures. & condensed G. to read “Arrange with the monument supplier the
placement of grave markers.” Both K items were combined to read “ Processes all
invoices from contractors and casual labor for Cemetery Commission approval
and submit to Town Accountant. Obtain quotes for all contract maintenance
work as required by the Cemetery Commission.”
E. Rain barrel discussion: Laurisa Rich -
1. We reviewed same proposal submitted October 2018. Only addition is a
possible “IVY” rain barrel offered at cost thru IGI this Spring - 50 gallons,
plastic.
2. As it has been determined that no other repairs are needed on the shed, we
will request clarification from Susan on the procedure for replacing the
missing gutter and downspout.
F. Preliminary Map Redrawing Project Discussion. - Ted Dooling of
Boston Computer Scanning made a preliminary visit and spoke to Susan and
Sally. And viewed enlarged charts. He will email Susan an estimate for redrawing
the new section.
G. Correspondence - Sally wrote a letter to Marcus Jaffee that his application
was declined. He emailed Jenny that he will consult with family.
H. Topics not reasonably anticipated - none
Meeting adjourned 4:55 pm
Respectfully submitted,
Laurisa Rich,
Secretary
Documents Reviewed at the Meeting:
Town Report Final Draft
Abel's Hill Cemetery Available Lots Report 1-31-19
Job Description for Cemetery Superintendent
Grave Stone Cleaning links - Judie
Rain Barrel Proposal doc - Laurisa
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