Chichester Board of Selectmen
Minutes of Meeting
January 19, 2010
Members present: Stephen MacCleery, Jeffrey Jordan, and Richard DeBold
Others Present: Nancy Tanner (Town Administrator), Jim Plunkett, Michele Plunkett, Gil Vien, Bette Bogdan, Thomas Houle, Donna Chagnon, George Cooper, John Dever, Kristina Cole, Matt Cole, Mike Paveglio, Lisa Drouse, Alan Mayville, Patrick Clarke, Walter Sanborn, Cliff Vien, Diane Vien, Alan Quimby, Ed Millette and Kevin O’Donnell
Chairman MacCleery opened the meeting at 7:00PM.
Department Heads
Police Department: Chief Clarke has been doing surveillance near the Depot Street Bridge where there have been complaints regarding overweight trucks. There was discussion as to the procedure for weighing the trucks.
Building Inspector/Health Officer: John Dever has been working on the permit multipliers to come up with a draft fee schedule for the Selectmen.
He sent out a letter to a landlord regarding the conditions in the rental.
Highway: Jim Plunkett is also working on the Depot Street Bridge/truck issue with DOT. He issued two driveway permits and turned in an inventory report.
Mr. Jordan received a call from a citizen regarding the plowing on Perry Brook Road. Jim will look into the situation.
Fire: Chief Vien reports having a fuel filter clog with one vehicle. It has been fixed. He is following up with Rymes to see if they are adding bio to their diesel.
Chief Vien dropped off Deputy Warden information for the Selectmen. Nancy will hold onto the packet.
Cliff Vien
Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. MacCleery and seconded by Mr. DeBold to enter into non-public session to discuss a personnel issue. A roll call vote was taken: MacCleery – yea, Jordan yea, DeBold-yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. MacCleery and seconded by Mr. DeBold
to exit the non-public session at 8:36pm. A roll call vote was taken: MacCleery – Yea, Jordan – Yea, DeBold - Yea. Motion passes.
Diane Vien
Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. MacCleery and seconded by Mr. DeBold to enter into non-public session to discuss a personnel issue. A roll call vote was taken: MacCleery – yea, Jordan yea, DeBold-yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. DeBold and seconded by Mr. Jordan
to exit the non-public session at 8:49pm. A roll call vote was taken: MacCleery – Yea, Jordan – Yea, DeBold - Yea. Motion passes.
Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. MacCleery and seconded by Mr. DeBold to enter into non-public session to discuss a personnel issue. A roll call vote was taken: MacCleery – yea, Jordan yea, DeBold-yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. MacCleery and seconded by Mr. DeBold
to exit the non-public session at 8:54pm. A roll call vote was taken: MacCleery – Yea, Jordan – Yea, DeBold - Yea. Motion passes.
Mr. MacCleery announced that the Selectmen would like to look into the incident discussed in the non-public sessions and wish to speak with Kris Cole, Kevin O’Donnell and Alan Quimby.
Kris Cole and Alan Quimby were both present and agreed to meet with the Selectmen. Kris Cole asked if Alan could be present during her non-public session and the Selectmen agreed.
Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. MacCleery and seconded by Mr. Jordan to enter into non-public session to discuss a personnel issue. A roll call vote was taken: MacCleery – yea, Jordan yea, DeBold-yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. MacCleery and seconded by Mr. DeBold
to exit the non-public session at 9:29pm. A roll call vote was taken: MacCleery – Yea, Jordan – Yea, DeBold - Yea. Motion passes.
Other Business
Budget: Chief Clarke inquired about the part-time police staff survey and Mr. DeBold reported that our part-time officers were close to average, but on the low side. He suggested bringing them up to $16/hour.
Mr. DeBold also looked at the pay for the Deputy Town Clerk/Tax Collector. The average for that position was $15.64. Mr. DeBold would support an increase to $15/hour; Mr. MacCleery and Mr. Jordan agree.
Nancy expressed concern about the line item for Midnight call hours (police). Nancy feels the line will be far overspent based on the first two weeks of the year. Chief Clarke said that right now with being down two officers five midnight shifts are being covered with on call hours and when the PD is fully staffed there will be a need to staff only three shifts.
Chief Clarke is still seeking candidates to fill the open position.
Mr. DeBold did a salary survey on the Town Administrator position. Mr. DeBold said that these positions run the gamete with regard to salary. Mr. MacCleery stated that he would like to leave the budget line at $49,542. Mr. DeBold disagrees. He feels this is too low. Mr. DeBold said if we have done market adjustments for other positions why would we not do it for our Town Administrator. Mr. MacCleery stated that he would like to see how the Town Administrator performs through Town Meeting process. Mr. DeBold said that just because we are increasing the budget line does not mean that we have to pay that amount. According to Mr. DeBold’s survey the average for Town Administrator is $59,000 and we are at $49,542. Mr. DeBold proposes a $2,386 increase in that salary line, which will make
the line $51,928 or a 5% market adjustment. There was discussion regarding the method that Mr. DeBold used to come up with his figures. There was discussion regarding the possible variation/similarity in the scope of work.
Gil Vien spoke on the market adjustments and said that he did not mind not getting a raise this year if that was needed, but the Selectmen asked for department heads to put no salary increases in their budgets and then almost every other position has been increased. Mr. MacCleery stated that he understands Mr. Vien frustration. He said he was in favor of making adjustments to the Police Department because we were losing employees. Mr. DeBold feels that if you want good quality people you need to pay a fair wage. There was discussion regarding other increases.
Mr. DeBold made a motion seconded by Mr. Jordan to increase budget for the Administrator salary line to $51,928. Mr. MacCleery added that the Selectmen had a hard time filling the position for the salary currently budgeted. Motion Carried.
Mr. MacCleery stated that in fairness we should look at the salaries of the highway crew, PD administrative assistant, and the Town Clerk /Tax Collector.
PD Scheduling: Lisa Drouse presented scheduling samples that she has been working on for the PD. Lisa has put her vast scheduling experience into the project. Lisa gave a power point presentation that consisted of three scheduling scenarios with dollar values attributed to each. The alternate scenarios may allow the officers to have more flexible/desirable scheduling.
Legal/Personnel issue: Mr. MacCleery announced that the board had a legal matter to discuss and one more person to speak with concerning the earlier non-public. Both matters would be discussed in non-public and no more public discussion would occur.
Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. MacCleery and seconded by Mr. DeBold to enter into non-public session to discuss a personnel issue. A roll call vote was taken: MacCleery – yea, Jordan yea, DeBold-yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. MacCleery and seconded by Mr. DeBold
to exit the non-public session at 10:24pm. A roll call vote was taken: MacCleery – Yea, Jordan – Yea, DeBold - Yea. Motion passes.
Pursuant to RSA 91-A:3 II(e), a motion was made by Mr. MacCleery and seconded by Mr. DeBold to enter into non-public session to discuss a legal matter. A roll call vote was taken: MacCleery – yea, Jordan yea, DeBold-yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. MacCleery and seconded by Mr. Jordan
to exit the non-public session at 10:27pm. A roll call vote was taken: MacCleery – Yea, Jordan – Yea, DeBold - Yea. Motion passes.
Accounts payable and payroll were approved.
A motion by Mr. MacCleery and seconded by Mr. Jordan to adjourn the meeting at 10:27 pm. Motion passes.
Respectfully submitted,
Approved
Nancy Tanner
____________________________ ___________________________ __________________________
Stephen MacCleery, Sr., Chairman Jeffrey Jordan Richard DeBold
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