Chichester Board of Selectmen
SELECTMEN’S MINUTES
January 24, 2006
Present: Chairman DeBold, Selectman MacCleery, Selectman Colbert and Patty Wooster, Administrative Assistant. Chairman DeBold opened the meeting at 7:00PM.
SUBJECT: Fire Department
HIGHLIGHTS: Fire Chief Mike Paveglio stated that he was approached by the Building Inspector, Mr. David Paveglio regarding a permit inspection he did at 219 Dover Road. He reported to Chief Paveglio that when he went to do the inspection he smelled chemicals and also there was a lot of debris lying on the floor. Chief Paveglio told Mr. Paveglio that we would inspect the property. On Monday, January 23rd Chief Paveglio stated that he went to 219 Dover Road to make a life/safety inspection. He reported to the Board of Selectmen that he found several violations. Chief Paveglio advised the Board of Selectmen that there are three businesses in that building and the owner of the building lives in an apartment above the building.
One business is a sawmill machine shop; one is an RV repair shop and the other is a spray paint booth. Chief Paveglio stated that there are three different tenants in the building. Chief Paveglio noted that there were 20 pound cylinders attached to the RV’s and that waste oil was being burned for heat. He stated that he had to involve the Fire Marshall. He stated that he did not inspect the apartment because by law he can not go into the home; he can only inspect commercial property. He said the owner of the building was very accommodating. Also, Chief Paveglio stated that there were two addresses 219 Dover Road and that needs to be corrected.
Chief Paveglio reported that calls for 2005 were up 24%.
Chief Paveglio stated that he will be adjusting the ambulance fees. He said that the out of pocket cost for the patient would be lower. He stated that Medicare is changing the way they are billing. In the past Medicare would charge by the service. Medicare will use a flat fee rate. Chief Paveglio stated that there will be an increase in revenue by about 12%.
Chief Paveglio stated that he had done some house cleaning and has some surplus equipment that he can trade or sell. He said if he trades the surplus with a dealer he can use the trade in for other equipment that is needed. Selectman MacCleery asked Chief Paveglio for a list of the surplus. Chief Paveglio stated that he would provide a list. The Selectmen agreed that trading the equipment is a good idea.
SUBJECT: Highway Department
HIGHLIGHTS: Road Agent, Mr. David Kenneally reported that he had received a copy of Mr. Mullaney’s name for the road in the Malachy Glen II. Mr. Mullaney was asked to provide at least two names for the roads. Patty informed the Board of Selectmen and the Department Heads that she had received two names for the roads in the project. She provided a diagram to the Board and Department Heads. The Police Chief, Fire Chief, Building Inspector and Road Agent were in favor of the names (Wexford Drive and Limerick Drive) and Patty will send a letter to Mr. Mullaney informing him that the names have been accepted.
Mr. Kenneally had stated that he was approached by Mr. Blackman, who would like to begin cutting trees; however the bridge is posted with a weight limit and he can not cross the bridge without permission from the Town. Chairman DeBold asked Mr. Kenneally how structurally sound the bridge was. Mr. Kenneally stated that the culvert is stone and is very steady, but it is starting to get a little tender. Mr. Kenneally suggested that the Town ask Mr. Blackman to post a bond. Chairman DeBold asked Mr. Kenneally if he had a suggested amount. Mr. Kenneally stated that he had no idea. After a brief discussion, it was decided by the Board of Selectmen to ask Mr. Blackman to post a bond of $50,000.00. Selectman Colbert stated that if Mr. Blackman thought that amount was too high then Mr.
Blackman would need to get an estimate of cost, to repair the bridge if it is damaged. He then would submit the estimate to the Board of Selectmen and then the Board of Selectmen will set the bond amount in accordance with the estimate.
Selectman MacCleery stated that he had received a telephone call from Mr. Brandon Giuda regarding the end of his driveway. He said that Mr. Giuda told him that the end of his driveway has lifted up. Mr. Kenneally stated that he can peel back the tar. Selectman MacCleery asked Mr. Kenneally if he would call Mr. Giuda. Also, Selectman MacCleery stated that had received a telephone call from Mr. Twomey stating that the catch basin by his home needs to be cleaned out. Mr. Kenneally stated that he had already taken care of it.
Selectman MacCleery asked Mr. Kenneally if on January 17, 2006 Mr. Mayville had been trucking sand for the Town. Mr. Kenneally stated that he was. Mr. Kenneally asked Mr. Mayville to get a couple loads of sand from each area distributor. He said that Fillmore was cheaper and DeCato offered to open the sand pit and deliver for Mr. Kenneally. Mr. Kenneally stated that Decato’s sand was better than Concord Sand; Merrill’s was too fine and Walter’s does not screen the sand.
Mr. Kenneally stated that he would like to replace the backhoe with a back-loader. He said if he trades in the backhoe now he will get $23,000.00 as a trade in and the lease payment would be $12,000.00 per year for 4 or 5 years. He stated the backhoe needs about $5,000.00 in repairs. He said that a back-loader would holdup better and maintain its value longer. He said that he would ask to take out $25,000.00 from the Capital Reserve Heavy Equipment to lower the lease payment. Selectman MacCleery asked Mr. Kenneally how many hours were on the backhoe. Mr. Kenneally stated that he did not know.
Selectman Colbert asked Mr. Kenneally if he had signed contracts from subcontractors and if he had copies of their insurance and registrations. He stated that he did not. Mr. Kenneally stated that he did not see a need for signed contracts, because the reason for the signed contracts was to “weed out” certain problems. He said the contracts were his idea and that the contracts were not a Board decision. Selectman Colbert stated this office (referring to the Selectmen’s office) needs copies of the insurance certificates. Mr. Kenneally stated that he had turned in the insurance certificates. Patty told him and the Board of Selectmen that there were no current insurance certificates for Mr. Allen Mayville and Mr. Luke Stevens. She said that she cleaned out the
filing cabinet and there were no current insurance certificates. The Board of Selectmen therefore requested that Mr. Kenneally make available the Board of Selectmen’s office a current insurance certificate for Mr. Mayville and Mr. Stevens. Also, Selectman Colbert reminded Mr. Kenneally that there is no smoking in Town vehicles. Mr. Kenneally stated that he did not know that smoking was not allowed in Town vehicles. Selectman Colbert told Mr. Kenneally that it is Town policy and the policy is hanging on the wall by the copier.
SUBJECT: Police Department
HIGHLIGHTS: Police Chief Patrick Clarke wanted to publicly thank Mr. Kenneally for his assistance with in issue on Route 28. Chief Clarke had responded to three incidents on Route 28 involving cars hitting a pothole and getting a flat tire. Mr. Kenneally responded to Chief Clarke’s need by bringing him cones to keep people from hitting the pothole.
Chief Clarke asked the Board of Selectmen if he needed to write a warrant article for his request for an additional full-time police officer. Selectmen Colbert explained to Chief Clarke that at the last meeting with the Budget Committee a vote was taken to decide if a warrant article was necessary. He said that the vote was a tie. He realizes that the Budget Committee is an advisory committee and it was left up to the Board of Selectmen. Selectman Colbert stated that two of the members of the Board were not in favor of writing a warrant article. Chairman DeBold told Chief Clarke that he did not need to write a warrant article, however, he advised Chief Clarke to be prepared with figures and to have all the affected lines broken out.
SUBJECT: Building Inspector
HIGHLIGHTS: The Building Inspector, Mr. David Paveglio stated that on January 18, 2006 he was asked to inspect 219 Dover Road regarding a renovation to an office with a bathroom and stairs. He said when he got there the place smelled of chemicals and there was debris all over the floor. He went upstairs looking for the owner and discovered that someone was living up there. He stated that the place was dark and he kept calling out for someone and no one responded. Mr. Paveglio made Fire Chief Paveglio aware of the dangers. The Selectmen will send a letter to the owner advising him that he needs to meet with the Planning Board for a site review.
SUBJECT: Emergency Management Director
HIGHLIGHTS: Emergency Management Director, John Martell had nothing to report
.
SUBJECT: General Business
HIGHLIGHTS: Chairman DeBold stated that he was in touch with Mr. Dennis Call regarding the Road Advisory Committee (“RAC”). He asked Mr. Call if he and the other members of RAC would be available to hold an informational meeting on their findings. Mr. Call agreed and the hearing will be scheduled for January 31, 2006 at 7PM.
Selectman MacCleery discussed the interest rate for the bond for Webster Mills Bridge over Sanborn Brook. He stated that he thought it would be a good idea to take a Bond Anticipation Note out for a short term and pay 3.5% interest. After some discussion the Board of Selectmen decided that taking out a Bond Anticipation Note out for short term at 3.5% interest was a good idea.
The Budget Committee will be meeting with the Board of Selectmen on January 31, 2006 at 8PM to go over the Warrant Articles.
Selectman MacCleery stated he had received a telephone call from a reporter from the Concord Monitor. He was asking Selectmen MacCleery about the percentage used for the Budget. Selectman MacCleery stated that it was 3% and that information was sent in a memo to all departments. The reporter asked for a copy of the memo. The Selectmen agreed that the reporter can have a copy of the memo.
The Fournier agreement was reviewed and discussed.
Selectman Colbert stated that the contract for sub-contractors was not Mr. Kenneally’s tool; feels it was put together for the Board of Selectmen’s office as well to show proof of insurance, registration, license and rate of pay. He said that Mr. Kenneally received input from the Selectmen. Chairman DeBold stated that he remembers helping him write the contract and believes that he has a copy of it on his computer at home.
Chairman DeBold told the other Board members that he had run into a representative from the Department of Transportation and learned that Route 4 widening will not take place in 2006 the project has been pushed out until 2007. He said the money for the project was used for emergency projects for the State of New Hampshire.
The Board signed payroll and accounts payable.
Legal correspondence, mail and e-mail were reviewed.
The Minutes from January 17th and January 19th , 2006 were reviewed and approved.
Being no further business, Chairman DeBold adjourned the meeting at 10:30pm.
Respectfully submitted,
Patty Wooster
Administrative Assistant
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Chairman Richard DeBold
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Stephen MacCleery
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David Colbert
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