Town of Buxton
Minutes for June 20, 2012 Selectmen’s Meeting
Prepared by: Beverly Gammon
Members Present: Clifford L. Emery, Robert C. Libby, Jean C. Harmon, Dianne M. Senechal, Penny Booker.
Others Present: Henry Huntley, Michael Grovo.
Public Hearing – Required Amendments to GA Ordinances – 7 PM
The Public Hearing was opened at 7:01 PM. Clifford Emery read the Notice of Hearing and Selectman Senechal reviewed the two required amendments that were signed into law on April 24, 2012. These changes are temporary and will apply in fiscal year 2013 only.
There were no comments or questions and the Hearing was closed at 7:05 PM.
Meeting Agenda
The meeting was called to order at 7:05 p.m. by Vice Chairman Clifford L. Emery.
The first order of business was to elect a new Chairman of the Board. Dianne M. Senechal was nominated for Chairman. Approved 4-1-0. Selectman Senechal did not vote.
Clifford L. Emery was nominated for Vice Chairman. Approved 4-1-0. Selectman Emery did not vote.
- Approval of Prior Meeting Minutes
Selectmen Meeting Minutes June 13, 2012. Approved 3-1-1.
Peter E. W. Burns is not present. Dianne M. Senechal did not attend that meeting. Penny Booker did not vote.
- Discussion held between 5:00 & 7:00 p.m.
Greg Jones, Acting Fire & Rescue Chief came in to talk about applicants for the Fire Chief’s position. He made some recommendations and discussed some other issues including budgetary issues, and an issue regarding the subscription agreement and how it is worded.
The Board then met with three people from the Buxton Garden Club who came in to talk about flowers at the Korean War Monument. They concluded that they will move some of the tall flowers around the monument to help balance the looks of it.
Dianne Senechal publicly thanked the Garden Club for all the fine work they are doing over at the monument.
The Board also discussed applicants for the Public Works position and they were bringing Penny Booker up to speed and welcomed her.
- Email from Sharon Leahy-Lind@Maine.Gov. – Re: Public Health Update.
- Email from Maine Public Health – Re: Health Alert.
Jean C. Harmon said if anyone needs a cool place we are using the Town Hall as a cool shelter for people to get out of the heat.
- Review of Projects and Issues
Selectman Libby spoke about Town Meeting and how well he thought it went. Appropriations that were questionable were discussed, people seemed to be satisfied with the answers they were given and he said it was a nice meeting.
Selectman Harmon said she also thought Town Meeting went very smoothly. This morning the Selectmen met with a representative from Time Warner to go over a proposal for our business phone. She said the Board asked several questions. The representative is going to get back to them with more information and they will review it as soon as they get that.
Selectman Harmon said the Board is always looking for people who want to serve on the Parks and committees. There is an opening for a Trustee of Carroll Park. There are currently just two people on that and the Selectmen are looking for at least one more to help balance that out. She welcomed Penny Booker to the Board and mentioned that she has resigned from the Appeals Board. If anyone is interested in filling that position, please get in touch with the Selectmen.
Selectman Emery said resumes are coming in daily and the Board has discussed starting the interview process early next week. He thanked everyone who came to Town Meeting and said there were some very good questions asked.
Penny Booker was sworn in right after Town Meeting ended. She thanked people who came in to vote and those who voted for her. She came in Tuesday and spent most of the day getting used to the office and speaking with each of the Selectmen. She started reading correspondence and reviewed all of the applications for both open positions. Penny plans to stay on the Comprehensive Plan Committee. She said it is a small committee of five and they are working hard on surveys that were mailed out awhile ago and that is a slow, time-consuming project.
Dianne Senechal asked if there were a lot of surveys.
Penny Booker said there were around 384 which is more than the 10% that they wanted to get.
Selectman Senechal reported that she attended the Time Warner meeting. She said the Board is waiting for information. The Board was told the Town could save money monthly and said they are going to look at that issue closely.
The Auditors are here from R.H. R. Smith and started the process Monday.
Selectman Senechal said the Selectmen have been too busy to do much with the Personnel Policy. She said they need to discuss the process and it will probably take several months to complete.
None.
E.O. 111206021 – An order to accept Penny Booker’s letter of resignation from the Buxton Board of Appeals effective June 16, 2012. Approved 4-1-0. Penny Booker did not vote.
E.O.111206022 – An order to approve Abatement for Personal Property for fiscal year 2011/12 in the amount of $37.75 for Case No. 17. Approved 5-0.
E.O.111206023 – An order to approve the hire of Eulla Brown as part-time Assistant to the Police Chief at a pay rate of $14.00 per hour effective June 18, 2012. Approved 5-0.
E.O.111206024 – An order to approve 56 hours vacation time for John Myers.
Approved 5-0.
E.O.111206025 – An order to approve 8 hours vacation time for Charisse Keach.
Approved 5-0.
E.O.111206026 – An order to approve 40 hours vacation time for Beverly Gammon.
Approved 5-0.
E.O.111206027 – An order to approve a $.20 per hour settlement for the 2012-2013 salary reopener of the 2010-2013 Police/Dispatch Collective Bargaining Agreement with an effective date of July 1, 2012. Approved 5-0.
- Executive Orders by Initiative
E.O.111206028– An order to adopt the MMA Model Ordinance GA Appendix A for the period of July 1, 2012 – June 30, 2013, as revised April 2012. Approved 5-0.
E.O.111206029 – An order appointing Christopher Carroll to the Planning Board until June 2013 Elections. Approved 4-0-1.
- Accounts Payable and Payroll Warrants
E.O.111206019 – An order approving expenditures as documented in Accounts Payable Warrant #115. Approved 5-0.
E.O.111205020 – An order approving expenditures as documented in Payroll Warrant
#114. Approved 5-0.
- Next Meeting of the Board
The Comprehensive Plan Committee will meet evenings next week as their schedule allows to continue tallying results from their recent survey.
Planning Board Meeting Monday, June 25, 2012, at 7 PM.
Board of Selectmen Meeting Wednesday, June 27, 2012, at 7 PM.
Buxton Community Days will be held July 20 & 21 with Fireworks on Saturday, July 21.
The Town of Buxton is requesting proposals for banking services from local financial institutions. Proposals must be submitted in a sealed envelope plainly marked “BANKING SERVICES – RFP #0620” Town of Buxton, Attn: Treasurer, 185 Portland Road, Buxton, ME, 04093. Proposals will be accepted until 4:00 PM on Aug. 1, 2012, with an anticipated implementation date of Oct. 1, 2012. Interested financial institutions will be required to file a written letter of intent to bid no later than July 3, 2012, either by mail or email. To obtain a copy of the proposal / bid specifications, please contact Charisse Keach at Tel. # 929-5191 Ext 135 or via email treasurerbuxton@sacoriver.net. The Town of Buxton Board of Selectmen reserves the right to reject any and all bids.
- Public Comments and Questions
Chief Grovo welcomed Penny Booker to the Board and wished Peter Burns the best.
He reiterated what Jean Harmon said earlier about people needing a cool place during the heat advisory and said if anyone needs help getting to the Town Hall they can call Dispatch and they will work with them to find a way in.
The fifth Drug Take Back Initiative will be on September 29 at Buxton Rite Aid and Hannaford.
Chief Grovo also reviewed statistics and gave a breakdown of the 379 calls received between June 10, 2012 and June 15.
None.
Motion made and seconded to adjourn the Meeting at 7:313 p.m. Approved 5-0.
| 
