Town of Buxton
Minutes for April 2, 2008 Selectmen’s Meeting
Prepared by: Dianne Senechal
Members Present: Jean C. Harmon, Clifford L. Emery, Robert C. Libby, Daniel T. Collomy and Linda W. Pulsoni.
Others Present: Peter Pinkham, Dave Harmon, Peter Burns, Keith Emery, Steve Anthony, Dennis Santolucito and May Schumacher.
Business Meeting Agenda
1. Call to Order.
The Meeting was called to order at 7:01 p.m.
2. Approval of Prior Meeting Minutes.
Selectmen’s Meeting Minutes March 26, 2008. Approved 5-0.
3. Discussion held between 5:00 & 7:00 p.m.
Executive Session 5:47 p.m. – 6:10 p.m. pursuant to 1MRSA 405(6)(A) -- discuss personnel issue.
4. Review of Correspondence.
· E-Newsletters from Representative Don Morean – Re: Legislative and State issues
· Email from Kate Dufour, Maine Municipal Association – Re: LD1878 regarding public notice publication requirements
· Email from Marian Alexandre, Southern Maine Regional Planning – Re: Boardsmanship Workshop to be held April 23, 2008
5. Review of Projects and Issues.
The Selectmen reported they are working on the budget comparing last year to this year’s budget figures. There are a few items missing so the final budget total is not available.
Selectman Collomy reported that the Selectmen and the Town Garage Committee met with Deluca and Hoffman to review the final plans for the New Town Garage. Bid packages for the Garage will be available on April 9th
Selectman Pulsoni reminded the public that the latest issue of the Buxton News contained the Spring and Summer recreation programs.
Selectman Harmon stated that the Selectmen would be presenting the Administration budget Thursday night. Monday night the Planning Board held a Workshop regarding the new elementary school and the peer review issues were addressed.
Selectman Harmon also sated that Ron Smith would attend the next Selectmen’s Meeting (April 9th) to answer questions that came up by the Budget Committee regarding the Recreation Department Budget.
6. Old Business.
Non
7. New Business.
The next Selectmen’s Meeting will be held on Wednesday, April 9th at 6:00 p.m. The Meeting will be followed by a Special Town Meeting and a Public Hearing.
8. Executive Orders.
E.O.070804003 – An order to establish a Sick Bank Policy to allow employees to voluntarily donate accumulated sick and/or vacation time on an hourly basis to be used by another employee under extenuating circumstances. Approved 5-0.
E.O.070804004 – An order to approve 24 hours of vacation time for Jody Thomas. Approved
5-0.
E.O.070804005 – An order to allow David Anderson to “Carry Forward” 16 hours of vacation time to be used before October 26, 2008. Approved 5-0.
E.O.070804006 – An order to approve 16 hours of vacation time for Greg Heffernan. Approved 5-0.
9. Executive Orders by Initiative.
None
10. Accounts Payable and Payroll Warrants.
E.O.070804001 -- An order approving expenditures as documented in Accounts Payable Warrant #40-08. Approved 5-0.
E.O.070804002 -- An order approving expenditures as documented in Payroll Warrant
#40-08. Approved 5-0.
11. Next Meeting of the Board.
Budget Committee Meeting Thursday, April 3, 2008 at 7:00 p.m.
Selectmen’s Meeting Wednesday, April 9, 2008 at 6:00 p.m.
Special Town Meeting Wednesday, April 9, 2008 at 7:00 p.m.
Public Hearing on Charter Amendments April 9, 2008 at 7:10 p.m.
12. Other Business.
Selectman Harmon read the Notice of Public Hearing for the proposed Charter Changes. The Public Hearing is scheduled for April 9th and the Charter Changes relate to changes to the Personnel Review Committee and the Budget Committee.
13. Public Comments and Questions.
May Schumacher stated that she had watched the Budget Committee Meeting replay which covered the Recreation Department and was upset over an item that was presented by the Recreation Director. The Director stated that he spent 3 – 5 hours per week on Community Day. May stated that he was forwarding emails and had passed information on to her but that in no way was he spending 3 – 5 hours a week on the project. May stated that she and the current Committee are doing all the work and they are spending at least 5 hours or more per week on the project. Selectman Harmon said that the Selectmen would look into the matter with Chris to clear it up.
May stated that her Committee had prepared two mailings to the business community and the response had been very well received and donations and sponsorships are coming in. May listed several items that needed sponsorship and named the businesses that have stepped forward and given donations or sponsored events.
Selectman Emery asked for specific information regarding a dumpster for trash removal. He stated that he would look into disposal for the Committee.
May also asked the Selectmen what they envision for the future of Community Day. The Selectmen praised May Schumacher for the excellent job she is doing for the event and stated that they hoped she would continue in her leadership role another year.
Peter Burns stated that he was not aware that there would be an article on the Warrant for Community Day as he has not seen any paperwork. The Selectmen stated that they would make sure the Committee received the information.
Steve Anthony asked if the Charter Amendments would be done by Secret Ballot. He was informed that all Charter Amendments are done by Secret Ballot.
Steve asked if there was any legal way to do away with the Recreation Director but retain the position.
Steve questioned the money for the disk for televising the Budget Committee Meetings.
Steve asked the status of the Town Garage and when the bid packet would be available to start the bid process on the Garage. He stated that the vote had been completed and nothing appeared to be happening in the last 10 months. Selectman Harmon reported on the short term financing process and how the Bond Bank worked and the steps the Town had to go through to get the financing in order before the bid process could start. The Bond is a 20 year bond through the
Maine Municipal Bond Bank.
Packages for the final stage (building construction) of the bidding process will be available on April 9th. The cost of the project was reiterated to Steve that the project could come in under budget and the $900,000 in interest may actually be smaller. It was explained that the process is the same as borrowing for a house.
14. Adjournment.
Motion was made and seconded to adjourn the Meeting at 7:49 p.m. Approved 5-0.
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