Town of Buxton Planning Board
Minutes
Monday, August 11, 2014 at 7 p.m.
Recorded by Hilda Lynch
Board Members Present: Mark Blier, Christopher Carroll, Lawrence Curtis, Keith Emery, and Jeremiah Ross III
Others Present: Joseph R. Iaconeta, Jr., Bill Hoffman, Danny Bouzianeis, Donald Pederzini, Cheryl Poitra, Gary J. Poitras, Chad Poitras, Ryan Poitras, Chris Baldinelli, Henry Huntley, Fred Farnham, Cliff Thomas
Chairman Keith Emery called the August 11, 2014, meeting of the Buxton Planning Board together at 7 p.m.
Pledge of Allegiance
PUBLIC HEARING: Chad & Cheryl Poitras who are requesting a Conditional Use Permit for a proposed funeral home located at 498 Long Plains Road; Tax Map 3, Lot 47.
- Motioned by Larry, seconded by Chris, to open the public hearing. All voted in favor.
Chad said he has his site plan. Jere mentioned that the parking had been moved on the most recent plan. Is
it because of the engineer’s work on the site plan? Chad said that it was. Jere thanked Chad for the site plan.
Keith asked Fred if he had anything. He did not.
Keith asked if any abutters or members of the public would like to speak. No one came forward. Jere added a
condition that there would be no parking on either side of Long Plains Road.
- Motioned by Larry, seconded by Chris, to close the public hearing. All were in favor.
Keith read the standard Conditions of Approval:
1. All elements and features of the application and all representations made by the applicant concerning the development and use of the property which appear in the record of the Planning Board proceedings are conditions of the approval. No change from the conditions of approval is permitted unless an amended plan is first submitted to and approved by the Planning Board.
2. That the applicant be in compliance with all applicable provisions of Article 8.2.B & 10.
3. That the applicant be in compliance with all applicable provisions of Section 11. (if applicable)
4. All outstanding bills paid before building permit is issued.
5. There will no parking on either the side of Long Plains Road.
- Jere motioned, seconded by Mark that based on previous discussions, we find the application to be in compliance with all applicable provisions of Articles 8.2.B, 10 & Section 11 (if applicable). All voted in favor.
- Jere motioned, seconded by Larry, to approve the application with the conditions stated and from previous meetings. Five voted in favor.
Chad hopes to be open by September 1. He appreciates all of the support from the community.
Danny Bouzianis or Old Port Realty, LLC, is proposing a 5,250 sq. ft. retail building with drive through
and Restaurant at the Hannaford Complex; Tax map 9, Lot 33.
Dan Bouzianeis introduced himself as a representative from Old Port Realty. Bill Hoffman spoke about the
approval of Hannaford seven years ago. There was a plan to add five small buildings. To date, none have been
constructed. It is being proposed to build what is Retail C - a building with a drive through. It is a little bit
smaller building with a smaller drive through than originally proposed. Dunkin’ Donuts, a small retail store and
possibly a sandwich shop are being considered in this building.
Bill referred to where buildings were proposed a number of years ago. The pond design in the upper right
part of the lot they want to preserve. The wastewater system is across Rt. 202, and there is a fairly good pre-
treatment system. The power is on the opposite side of the Portland Road. Underground propane tanks would
be put in. The parking lot lights are being designed with LED fixtures; they weren’t available when Hannaford
came in. The Dunkin Donuts will have a small sign of 12’ high where Hannaford has a 25’ high sign. It is
landscaped, and the traffic was prepared for Hannaford plus Phase 2.
Dunkin’ Donuts will have quite a bit of morning traffic. Bill believes the intersections to Hannaford looks
fine. The peak for Dunkin Donuts would be earlier than Hannaford. They’re under what was permitted for the
mornings and afternoons. An 80,000 sq. ft. lot would be the first cut out of the lot. This lot has been shaped to
meet the minimum requirements of the ordinance. There will be rock removal required and work with police
and fire. Erosion controls standards have been updated. They looked at 8.2.B and 10. At the time the overall
project was approved, the Board made conditions to abide by and they have. It was expected that construction
would occur within five years, and they’re up to seven years now. Regulations have changed. Water,
plumbing and traffic have not changed. After waiting quite a while, there will be more development at this
corner.
Larry says it’s clear that the alignment has changed and how the parking lot is laid out. Bill says the square
footage has been reduced. The square footage of the building is less than proposed originally - the parking and
pavement is probably a little bit more.
Mark asked about the separation of the lot. Bill says there would be an 80,000 sq. ft. lot. There will be
easements for water, storm water, etc. It will be zoned as Hannaford is zoned. Mark asked if Hannaford has a
plan for a third lot. Bill says they don’t. Jere asked if Old Port Realty would own the lot, and Bill said they
would.
Chris asked for clarification about the traffic. Would the traffic for Dunkin Donuts be very close to the limit
of the morning traffic. Bill went over the trips expected for the three uses of the building. The total trips in the
morning would be about 230, and they were permitted for 271 for the morning. During the same period
recently, there were 76 trips going into Hannaford through the two entrances. This study was done two weeks
ago. In the afternoon, we’re still under the traffic permitted. Bill reviewed the trips - 413 in the afternoon, 105
in the morning, and 453 on Saturday during peak times. The peak supermarket time would be about 8 - 9 a.m.
Dunkin Donuts was a special count, but the sandwich stop and small retail store was taken from Transportation
Engineers of Maine. Dan spoke about the numbers for Dunkin Donuts. Much of the traffic would be people
who are already on the road, rather than destination traffic. Chris asked if they had an alternate traffic plan if
they were to go over the number of trips. Bill says that more traffic in the afternoon would probably trigger a
change rather than in the morning. It would probably mean a longer turn lane back down Portland Road
towards the Town office complex.
Looking at the packet, Keith wants to know if there’s anything else they need. Jere has read through a lot of it. A lot of it is information from the original plan. He doesn’t have an issue. Chris asked if they were still testing up-flow areas for the septic. Yes, they are. Hannaford was projecting about 2,000 gals. per day. They’re down to about 1,200. They would expect a lot more water to go into the building than sewage going out for the Dunkin Donuts. Jere asked if there was enough water on the site. Bill says they’ll be putting in a new well, but they’ll have a hydrant off their big tank. Will the building be sprinkled? Dan says they would if it is required. Jere says they might check with the Fire Chief. He expects they’ll need
to be meeting State restaurant standards. Bill included the old permits under Attachment C - pp. 19-26 relate to the Town standards. He believes they’ll still be in compliance with the Town standards.
Jere asked if they wanted to send it out to peer review. Bill says the peer review before generated these pages related to the Town ordinance. Jere doesn’t think it is necessary but would throw it out to the Board. Larry believes the development area has been a success. He believes if the same people will be putting together this plan, they’ve done their work. Jere says he thinks Hannaford wanted all the initial work done so the next phases would be easier. Mark and Chris agree.
Keith asked if the picture included in the packet was what the building would look like. Dan said it would be in the colonial style, a couple of cupolas, false windows in the back, and plenty of irrigation for the landscaping. Jere asked about blasting. Bill said they will need to blast for the foundation and the storm retention pond.
Keith asked about the site walk.
- Motioned by Jere, seconded by Chris, to hold a site walk for Roberts’ Corner Phase 2 Retail C on Monday, August 18, 2014, at 6 p.m. (Wednesday, August 20, 2014, in the event of inclement weather) All voted in favor.
Keith says that they would be coming back to discuss the site walk on August 25. Jere asked if there is a
blasting schedule. Bill says that is done.
CEO Report: None
Approval of Minutes:
July 21, 2014 -
- Chris motioned, seconded by Larry, to approve the minutes as amended. All voted in favor
Approval of Bills: none
Communications:
~RALA - Rural Active Living Assessment project - They’re talking about a foot bridge over by the Salmon Falls Bridge or to create a river walk. They’re looking for a Board member. Chris mentioned they’re assessing what our assets are. Keith asked Chris to check with Krystal or Mr. Nadeau if he’s interested.
~Maine Municipal Assn. magazine
Other Business:
~Review findings of facts for Alan Wright
- Motioned by Chris, seconded by Larry, to accept the Findings for the above as amended. All voted in favor.
~The By-Laws have been amended to add that Attendees may address the Board. The number of Board members is in effect until next year.
- Motioned by Jere, seconded by Larry, to approve the By-Laws for 2014. All voted in favor.
~Correspondence has been received from a resident about the Dollar General site. Chris has concerns about access to that site to begin with. Jere says that Bill Plouffe says they need to construct the proper number of parking spaces, and there should be no parking in front of the building. A section was read of 10.7.B by Jere that Bill Plouffe had commented on. Jere says he thought they could be allowed a provisional space on the plan for parking. They’re putting the access across from Hannaford. Jere says M.D.O.T. will issue an entrance permit. They will have to get a permit, and Chris says it will have to be designed.
Chris says he doesn’t believe the plan is accurate. According to the ordinance, they need 60 spaces.
They have about 35. Jere says they might work out some way for parking on the plan that is not paved. Keith says he thinks they could show it; put it in with two phases. They’d have to be in conformance with the ordinance by a certain date, Chris thinks. Keith says it would be up to Bill Plouffe. Jere refers to Section 10.7.B.3. That is the section that the Planning Board can waive. Larry asks if they can change what the spaces are made of. They may have further discussion about this at the next meeting.
Attendees may address the Board on the evening’s business:
Joseph Iaconeta has safety concerns about the property at Hannaford. The propane tanks have leaked a couple of times - fairly large tanks. It sounds like the new building is going to have additional propane tanks. His son discovered the leaks as they could smell it coming across. Jere thinks they’re proposing to bury their tanks. He says that Joe could contact Hannaford or the Fire Chief. Joe asks about the speed limit going through the light. He says that by the time they get to his garage, they’re going 60 mph. People go in his driveway to go out around to the left where there is no left turn. He asked about the telephone poles being used by others as he wasn’t able to use the poles. Jere suggested he
contact the Public Utilities Commission.
Chris wanted to talk about the concerns raised when they next met regarding the Hannaford Phase C project.
- Moved by Mark, seconded by Larry, to adjourn the meeting at 8:12 p.m. All voted in favor.
Approval Date: ___________
________________________ ___________________
Keith Emery, Chairman Date
[type or paste agenda here]
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