Village Board of Trustees
Regular Meeting
December 3, 2014
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 3rd of December, 2014 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
Lori A. Sullivan, Deputy Mayor
Cesare DeRose, Jr.
Mark Pohar, Trustee
Mark L. Wilson, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Board of Trustees Announcements by Mayor Vescio
· The Community Center Rebid will be available December 10th .
· The Board will provide updates on the North State Road and Route 9A improvements.
· The third lap of leaf pickup is underway although some areas have only had two laps.
· The second half of Village taxes are due in December by the 31st
Mayor Vescio announced that after long deliberation and serving the Village on various Boards and Committees for 28 years including the past 10 as the Mayor he would not seek re-election for a sixth two year term. The Mayor indicated he would have more to say about his ten years as mayor at future meetings. He thanked the residents for their support.
Deputy Mayor Sullivan stated that since Mayor Vescio was not going to run again it was her intention to seek the Caucus’s support to run for Mayor.
Village Managers Report by Village Manager Zegarelli
· Potassium Iodide pills are available at Village Hall.
· The PBA Arbitration will be tomorrow.
· The Community Bonfire and Sing-a-long is on December 7th.
· The Letters to Santa program is underway.
· Skiing and Snowboarding trips are being organized through the Recreation Department.
· Please visit the Library’s website for information on their upcoming programs.
Public Comments
There were no public comments.
Authorize Village Manager to Execute Agreements
Valet Services with ProPark
Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution as amended:
WHEREAS, the Village of Briarcliff Manor (VBM) issued a Request for Proposals (RFP) to provide valet parking services at the VBM’s Scarborough Railroad Station which identified such selection criteria as previous experience, operational viability, and maintenance of the current level of service and interplay with clientele and called for proposals to be submitted by 21 November 2014, and having received three (3) proposals ranging in cost from $9,000.00 per month to $21,000.00 per month; and
WHEREAS, the RFP calls for 2 years of fixed pricing calculated at a per month rate and a VBM option to extend the award for a 3rd year not to exceed a 2% per month cost increase together with other requisites such as liability insurance and such other protections for the VBM and its parking permit holders; and
WHEREAS the lowest responsible proposal was by Pro-Park with a monthly charge of $9,000.00 for calendar years 2015 and 2016 and the option for a 3rd year at $9,180.00 (an increase of 2% in keeping with the RFP) equating to an annual cost of $108,000.00 for years 2015 and 2016 and $9,180.00 for the optional 3rd year (2017); and,
WHEREAS, ProPark is currently providing valet parking service at the Scarborough Station under contract with the VBM and is familiar with the job and facilities, has drawn compliments for its work, and can continue its work without any interruption or disruption in service, at their current charge of $8,999.00 per month ($107,988.00 per year);
NOW, THEREFORE, BE IT:
RESOLVED that the proposal for valet parking services at Scarborough Station is hereby awarded to ProPark America as per its proposal of $9,000.00 per month for a period of two (2) years commencing January 1, 2015, and expiring on December 31, 2016 with an optional 3rd year at VBM’s Board of Trustees sole discretion for $9,180.000 per month for calendar year 2017; and
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contractual agreement with ProPark America for valet parking services at the Scarborough Station to cover such period of time with such terms and conditions in keeping with the revised RFP and the provisions of Pro Park's proposal.
Tri-Community Agreement for Fly Car Services
Upon motion by Trustee Pohar, seconded by Deputy Mayor Sullivan, the Board voted unanimously to approve the following resolution as amended:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with the Village of Croton on Hudson, NY and the Ossining Volunteer Ambulance Corps. Inc. (OVAC) for Fly Car Services for June 1, 2014 through May 31, 2015 in the amount of $106,000 per fiscal year and to negotiate such modifications and revisions to the contract as may be in the Village’s interest.
Abandonment of Eminent Domain Proceedings
Village Attorney Smith stated the Board of Trustees had set two public hearings held on November 24, 2014, in relation to a property owned by Briarcliff Manor Investors, LLC. One was for an amendment to amend a Special Permit and the other was for an eminent domain proceeding to acquire easements for a Public Purpose Improvement Project. The hearings were set on a parallel track. At the meeting the Special Permit was amended and approved and the easements were released from escrow, allowing the Village to proceed with the Public Purpose work. The Village opened the hearing and closed it in accordance with their normal procedures, and Village Attorney Smith announced that he would prepare a resolution to formally abandon the Eminent Domain proceeding since the easements had been delivered.
Upon motion by Deputy Mayor Sullivan, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution as amended:
WHEREAS, by resolution adopted November~5, 2014, the Briarcliff Manor Board of Trustees set a Public Hearing for November~24, 2014, to (i)~consider the acquisition by eminent domain of a temporary construction easement and a permanent use and maintenance easement on property owned by Briarcliff Manor Investors LLC (“BMI”), identified on the Village's Tax Map as Section~98.13, Block~1, Lots~13, 14, 15, and 19 and Section~98.09, Block~1, Lot~29, and commonly known as 150~Lodge Road and the former Kings College Campus (“Contemplated ED Acquisition”), for the purpose of implementing the Village's Public Purpose Infrastructure Improvements Project, i.e. construction of public water and sewer improvements (“Village’s Public Purpose Infrastructure Improvements Project”)
and (ii)~inform the public, review the public use and impact on the environment and residents of the locality, and receive public comment regarding the Village’s Public Purpose Infrastructure Improvements Project and Contemplated ED Acquisition (“November 2014 ED Public Hearing”); and
WHEREAS, BMI delivered to the Village a certain Water Main And Sanitary Sewer Facilities License Agreement and a certain Water Main And Sanitary Sewer Facilities Easement Agreement which convey to the Village a temporary construction easement and a permanent use and maintenance easement corresponding to those which were the subject of the November 2014 ED Public Hearing and give the Village the land and interests in land necessary for the Village to proceed with the Village’s Public Purpose Infrastructure Improvements Project (“License & Easement”); and
WHEREAS, on November~24, 2014, the Board of Trustees opened the November 2014 ED Public Hearing as set, at which time all people wanting to be heard could be heard, heard one public comment from counsel to BMI, and closed the November 2014 ED Public Hearing;
NOW, THEREFORE, BE IT:
RESOLVED, that the Board of Trustees determines that the Village’s need for the Contemplated ED Acquisition has been obviated by BMI’s delivery of the License & Easement; and be it further
RESOLVED that the Board of Trustees hereby abandons the Contemplated ED Acquisition and any proceedings for the Contemplated ED Acquisition.
Minutes
The minutes were tabled to the next meeting.
Adjournment
Mayor Vescio reminded residents to wear reflective vests and/or carry a flashlight and to walk or jog facing traffic when it’s dark out.
Upon motion by Trustee Wilson, seconded by Deputy Mayor Sullivan, the Board voted unanimously to adjourn the regular meeting at 7:50pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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