Village Board of Trustees
Regular Meeting
May 7, 2014
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 7th of May, 2014 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
Cesare DeRose, Jr.
Mark Pohar, Trustee
Mark L. Wilson, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Absent
Lori A. Sullivan, Deputy Mayor
Continued Public Hearing to Amend Section 220-2 of the Zoning Ordinance of the Village of Briarcliff Manor, New York relative to the definition of a Continuing Care Retirement Community.
Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to reopen the public hearing.
Mayor Vescio stated the Board would close the hearing and would schedule a new hearing in June because the language in the legislation had changed so much.
Upon motion by Trustee Pohar, seconded by Trustee DeRose, the Board voted unanimously to close the public hearing.
Public Comments
There were no public comments.
Stormwater Management Presentation by David Turiano, Village Engineer
Village Engineer Turiano stated a copy of the report was available and reviewed the methods of public outreach and stormwater maintenance measures taken throughout the Village.
Mayor Vescio asked a close eye be kept on active construction sites for runoff into roadways.
Board of Trustees Announcements by Trustee Wilson
· The Library has held many successful and well attended programs.
· Pool and Tennis Permits are available for purchase.
· All of the Village fields are open.
· The sod will be installed at the Youth Center this weekend.
· Day Camp Registration has been extended to May 9th.
· The Youth Center Open House will be on May 15th.
Village Managers Report by Village Manager Zegarelli
· There will be a positive addition to the fund balance at the close of the fiscal year.
· New bid documents are being prepared for the Community Center.
· The work on the Edith Macy tank will begin shortly.
· DPW is out doing cleanup throughout the Village and installing benches on North State Road.
· Tax bills will be generated and mailed out at the end of May.
· Delinquent water accounts will be transferred to tax on May 12th.
Mayor Vescio stated the Town of Ossining had undertaken a revalution process and holding public meetings. He further stated the Village Board did not have a say in the matter and would report further at the next meeting.
Budget Transfers
Village Manager Zegarelli stated the Auditors recommended the transfers be done on a quarterly basis.
Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution as amended:
BE IT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2013-2014 totaling $159,917.56:
POLICE OVERTIME
From: A3120.101 Police Salary $25,000.00
A3120.110 Retirement Payout $2,375.90
A3120 .205 Vehicle-Leased $8,800.00
A3120.106 Longevity $669.22
To: A3120.102 Police Overtime $36,845.12
FIRE VEHICLE REPAIRS
From: A1990.499 Contingency $4,018.22
A3410.439 Building Improvements $2,000.00
A3410.204 Office Furniture $1,000.00
A3410.102 Inspection $1,025.00
A3410.241 Air Packs $8,100.00
To: A3410.226 Vehicle Repair $16,143.22
PARKS
From: A1990.499 Contingency $19,350.00
To: A7110.460 Contractual $19,350.00
HIGHWAY MATERIALS AND SUPPLIES
From: A8090.435 Disposal $9,999.00
A1620.418 Diesel $8,000.00
A1620.419 Gasoline $5,000.00
To: A5110.420 Supplies $22,999.00
PASNY JANUARY SURCHARGE
From: A1990.499 Contingency $19,350.00
To: A1640.440 PASNY $19,350.00
SNOW OVERTIME
From: A7110.116 On Call Stipend $895.00
A1640.221 Vehicle Repair $5,000.00
A5110.102 Personnel Overtime $20,888.04
To: A5142.102 Snow Removal $26,783.04
DEBT PRINCIPAL
From: A9901.911 Transfer to Capital $24,249.95
To: A1990.499 Contingency $24,249.95
Award of Bid
Mayor Vescio stated background checks were done on all awardees.
Phase 2 SCADA Upgrades – Electrical Installation
Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
WHEREAS the Village received 3 bids for the Phase 2 SCADA Upgrades – Electrical Installation Project (VM-1314-12); and
NOW, THEREFORE, BE IT RESOLVED that the bid for the Phase 2 SCADA Upgrades – Electrical Installation Project (VM-1314-12) is hereby awarded to F.A. Burchetta Co. Inc. with their bid proposal of $48,550 and will be charged to Budget Code H.8397.201.14581.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with F.A. Burchetta Co. Inc. for said project.
Phase 2 SCADA Upgrades – Panel Procurement
Upon motin by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution as amended:
WHEREAS the Village received 1 bid for the Phase 2 SCADA Upgrades – Panel Procurement Project (VM-1314-13); and
NOW, THEREFORE, BE IT RESOLVED that the bid for the Phase 2 SCADA Upgrades – Panel Procurement Project (VM-1314-13) is hereby awarded to Elm Electrical Inc. with their bid proposal of $46,475 and will be charged to Budget Code H.8397.201.14581.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Elm Electrical Inc. for said project.
Installation of Standby Generator and Gas Main at DPW Garage
Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution as amended:
WHEREAS the Village received 6 bids for the Installation of a Standby Generator and Gas Main at the DPW Garage Project (VM-1314-6); and
NOW, THEREFORE, BE IT RESOLVED that the bid for the Installation of a Standby Generator and Gas Main at the DPW Garage Project (VM-1314-6) is hereby awarded to F.A. Burchetta Co. Inc. with their bid proposal of $139,000 and will be charged to Budget Code H.1440.201.14220.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with F.A. Burchetta Co. Inc. for said project.
Installation of Gas Boiler – DPW Garage
Upon motion by Trustee Pohar, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution as amended:
WHEREAS the Village received 4 bids for the Installation of a Gas Boiler at the DPW Garage Project (VM-1314-7); and
NOW, THEREFORE, BE IT RESOLVED that the bid for the Installation of a Gas Boiler at the DPW Garage Project (VM-1314-7) is hereby awarded to Sun-Dance Energy Contractors d/b/a Markley Mechanical with their bid proposal of $108,566 of which $8,566 will be charged to budget code H.1640.201.10460 and $100,000 charged to budget code H.1440.201.14221.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Sun-Dance Energy Contractors d/b/a Markley Mechanical for said project.
Adjournment
A work session will be held on Wednesday, May 21, 2014 at 6:45pm.
Upon motion by Trustee Wilson, seconded by Trustee DeRose, the Board voted unanimously to adjourn the regular meeting at 8:05pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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