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Village Board of Trustees
Regular Meeting
December 4, 2013
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 4th of December, 2013 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
Lori A. Sullivan, Deputy Mayor
Mark Pohar, Trustee
Mark L. Wilson, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Absent
Robert Murray, Trustee
Board of Trustees Announcements by Trustee Pohar
· The Library has had great attendance at their programs.
· The platform tennis courts are open and permits are required.
· 2013 Letters to Santa are being accepted through December 16th. There is a special mailbox in the post office.
· Registration for a number of Winter Recreation Programs is underway.
· The Winter Recreation Brochure will be available online before Thanksgiving.
· The Community Bonfire and Sing-A-Long will be on December 8th.
· Registration is open for the Ski/Snowboard program.
Village Managers Report by Village Manager Zegarelli
· The Joint Hearing with the Town of Ossining regarding the Annexation will be on December 12th at 7pm at the Anne M. Dorner School.
· The Community Center design is 95% complete.
· The Youth Center field project is progressing well.
· The drainage work on Juniper Place has been completed.
· The water leak on South State Road was repaired.
· The holiday lights and decorations are up throughout the Village.
Public Comments
There were no public comments.
Schedule Public Hearing to Amend a Special Use Permit – Sleepy Hollow Country Club
Mayor Vescio explained the order of events and steps that would be taken by the various Boards regarding the application.
Village Attorney Smith stated the Board would have to make a SEQRA determination and requested the matter be referred to the Westchester County Planning Board as well.
Upon motion by Trustee Pohar, seconded by Deputy Mayor Sullivan, the Board voted unanimously to approve the following resolution:
Referral to the Planning Board
BE IT RESOLVED that the request for the amendment of a Special Use Permit issued to the Sleepy Hollow Country Club located at 777 Albany Post Road is hereby directed to the Village Planning Board and Westchester County Planning Board for review and recommendation.
Schedule Public Hearing
BE IT RESOLVED that a Public Hearing is hereby scheduled for January 9, 2013 at 7:30pm or soon thereafter in Village Hall located at 1111 Pleasantville Road, Briarcliff Manor, NY to hear and consider an application to amend a Special Use Permit issued to the Sleepy Hollow Country Club.
Safe Routes to School Grant Resolutions
The Board requested amendments to the resolution.
Upon motion by Deputy Mayor Sullivan, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution as amended:
A. Authorizing the implementation, and funding in the first instance 100% of the federal-aid [[[and State "Marchiselli" Program-aid]]] eligible costs, of a transportation federal-aid project, and appropriating funds therefore.
WHEREAS, a Project for Pedestrian Improvements in the School Districts within the Village of Briarcliff Manor, Westchester County, PIN 8761.12 (the “Project") is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 0% Federal funds and 100% non-federal funds; and
WHEREAS, the Village of Briarcliff Manor desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of preliminary engineering.
NOW, THEREFORE, the Village of Briarcliff Manor, duly convened does hereby
RESOLVE, that the Briarcliff Manor Village Trustees hereby approve the above-subject project; and it is hereby further
RESOLVED, that the Briarcliff Manor Village Trustees hereby authorizes the Village of Briarcliff Manor to pay in the first instance 100% of the federal and non-federal share of the cost of preliminary engineering work for the Project or portions thereof; and it is further
RESOLVED, that the sum of $59,000 is hereby appropriated from A0909 General Fund Fund Balance and made available to cover the cost of participation in the above phase of the Project; and it is further
RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Briarcliff Manor Village Trustees shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the Village Manager, thereof, and it is further
RESOLVED, that the Village Manager be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or applicable Marchiselli Aid on behalf of the Village of Briarcliff Manor with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further
RESOLVED, that in addition to the Village Manager, the following municipal titles: Mayor, Village Engineer, Village Treasurer are also hereby authorized to execute any necessary Agreements or certifications on behalf of the Municipality/Sponsor, with NYSDOT in connection with the advancement or approval of the project identified in the State/Local Agreement;
RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further
RESOLVED, this Resolution shall take effect immediately.
B. Authorizing the implementation, and funding in the first instance 100% of the federal-aid [[[and State "Marchiselli" Program-aid]]] eligible costs, of a transportation federal-aid project, and appropriating funds therefore.
WHEREAS, a Project for Pedestrian Improvements in the School Districts within the Village of Briarcliff Manor, Westchester County, PIN 8761.12 (the “Project") is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 100% Federal funds and 0% non-federal funds; and
WHEREAS, the Village of Briarcliff Manor desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of the non-infrastructure construction work.
NOW, THEREFORE, the Village of Briarcliff Manor, duly convened does hereby
RESOLVE, that the Briarcliff Manor Village Trustees hereby approve the above-subject project; and it is hereby further
RESOLVED, that the Briarcliff Manor Village Trustees hereby authorizes the Village of Briarcliff Manor to pay in the first instance 100% of the federal and non-federal share of the cost of the non-infrastructure work for the Project or portions thereof; and it is further
RESOLVED, that the sum of $10,000 is hereby appropriated from A0909 General Fund Fund Balance and made available to cover the cost of participation in the above phase of the Project; and it is further
RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Briarcliff Manor Village Trustees shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the Village Manager, thereof, and it is further
RESOLVED, that the Village Manager of the Village of Briarcliff Manor be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or applicable Marchiselli Aid on behalf of the Village of Briarcliff Manor with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further
RESOLVED, that in addition to the Village Manager, the following municipal titles: Mayor, Village Engineer, Village Treasurer are also hereby authorized to execute any necessary Agreements or certifications on behalf of the Municipality/Sponsor, with NYSDOT in connection with the advancement or approval of the project identified in the State/Local Agreement;
RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further
RESOLVED, this Resolution shall take effect immediately.
Reschedule January 1, 2014 Meeting
Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Regular Meeting of the Board of Trustees originally scheduled for Wednesday, January 1, 2014 at 7:30pm is hereby rescheduled to Thursday, January 9, 2014 at 7:30pm.
Amendment to Capital Budget for FY 2013-2014 (to address Public Purpose)
Upon motion by Trustee Pohar, seconded by Deputy Mayor Sullivan, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Board of Trustees does hereby amend the Capital Budget for Fiscal Year 2013-2014 in the amount of $10,453,720 as follows and authorizes the future borrowing for the added projects:
Village of Briarcliff Manor |
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2013-14 Capital Projects |
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BOT approved July 10, 2013 |
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Departmental |
Funding w/ |
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PPU (Years) |
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Budget |
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2% |
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PROJECT |
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Requested |
~ |
Costs |
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Police Department: |
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Chief Vehicle |
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$ 35,000 |
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$ 35,700 |
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5 |
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Total Requirements: |
~ |
$ 35,000 |
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$ 35,700 |
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Fire Department: |
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S.C.B.A. |
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$ 150,000 |
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$ 153,000 |
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20 |
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Total Requirements: |
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$ 150,000 |
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$ 153,000 |
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Department of Public Works: (general) |
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Annual Paving |
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$ 100,000 |
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$ 102,000 |
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15 |
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Annual Sidewalk |
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$ 60,000 |
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$ 61,200 |
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10 |
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Epoxy Paint Traffic Lines |
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$ 50,000 |
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$ 51,000 |
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15 |
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Annual Street Light Replacement -1st year |
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$ 40,000 |
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$ 40,800 |
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20 |
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Total Requirements: |
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$ 250,000 |
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$ 255,000 |
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Department of Public Works: (water) |
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Cleaning &Cement Lining Round Hill Road |
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$ 1,500,000 |
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$ 1,530,000 |
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40 |
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SCADA -Water Systems Priority 2 |
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$ 150,000 |
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$ 153,000 |
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40 |
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Village Wide Drainage |
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$ 200,000 |
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$ 204,000 |
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40 |
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Infrastructure 25 Scarborough Rd – Water & Sewer Improvements |
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$6,295,000 |
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$6,295,000 |
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40 |
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Total Requirements: |
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$ 1,850,000 |
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$ 1,887,000 |
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Department of Public Works: (vehicles) |
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Walk Behind Mower |
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$ 6,000 |
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$ 6,120 |
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15 |
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Total Requirements: |
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$ 6,000 |
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$ 6,120 |
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Department of Public Works: (Water Vehicles) |
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Backhoe |
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$ 100,000 |
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$ 102,000 |
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15 |
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Excavating Attachments |
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$ 60,000 |
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$ 61,200 |
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$ 160,000 |
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$ 163,200 |
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Facilities: |
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Community Center Phase II |
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$ 300,000 |
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$ 306,000 |
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25 |
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DPW Generator |
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$ 150,000 |
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$ 153,000 |
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10 |
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DPW Boiler -Gas Line |
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$ 100,000 |
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$ 102,000 |
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10 |
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Macy Road Demolition |
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$ 135,000 |
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$ 137,700 |
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10 |
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Macy Road Comfort Station |
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$ 250,000 |
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$ 255,000 |
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25 |
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Comfort Station – 25 Scarborough Rd |
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$ 705,000 |
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$ 705,000 |
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25 |
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$ 935,000 |
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$ 953,700 |
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~ |
~ |
~ |
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Total-General Fund |
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$ 1,376,000 |
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$ 1,403,520 |
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Total-Water Fund |
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$ 2,010,000 |
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$ 2,050,200 |
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Total - All Projects |
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$10,386,000 |
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$ 10,453,720 |
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Authorize Mayor to Execute an Agreement with the Village Manager
Upon motion by Deputy Mayor Sullivan, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Mayor is authorized to execute an agreement with Philip Zegarelli for his service from April 1, 2013 through April 1, 2015 Village year as Village Manager, Deputy Village Clerk and Deputy Registrar.
Fire Department Membership
The Board thanked Mr. Sassano for volunteering.
Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Kenneth Sassano to the Scarborough Engine Company.
Minutes
Upon motion by Trustee Wilson, seconded by Deputy Mayor Sullivan, with one abstention from Trustee Pohar, the Board voted to approve the minutes of November 20, 2013.
Adjournment
Upon motion by Trustee Wilson, seconded by Deputy Mayor Sullivan, the Board voted unanimously to adjourn the regular meeting at 8:05pm.
Board of Police Commissioners
Upon motion by Trustee Pohar, seconded by Trustee Wilson, the Board voted unanimously to reconvene as the Board of Police Commissioners.
Upon motion by Trustee Wilson, seconded by Trustee Pohar, the Board voted unanimously to adjourn the hearing to a future date uncertain.
Upon motion by Deputy Mayor Sullivan, seconded by Trustee Wilson, the Board voted unanimously to adjourn the Board of Police Commissioners meeting at 8:07pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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