Village Board of Trustees
Regular Meeting
March 20, 2013
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 20th of March, 2013 commencing at 7:30 p.m.
Present
David Venditti, Deputy Mayor
Mark Pohar, Trustee
Lori A. Sullivan, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Absent
William J. Vescio, Mayor
Robert Murray, Trustee
Board of Trustees Report by Deputy Mayor Venditti
- The Library and Community Center has several upcoming programs. Visit their website for more information.
- If you haven’t done so, please renew your Alarm Permit.
- The Recreation Department Spring/Summer Brochure is available online.
- Registration for Summer Camp and other programs began on March 18th. The 2013 Summer Camp season will span 5 ½ weeks.
- Summercliff Players presents Seussical the Musical. Mark your calendars for the open house meeting on April 22nd. Visit their website www.summercliffplayers.com for more information.
- The Annual Egg Hunt will be on Thursday, March 28th at 10am. It is a rain or shine event.
Village Managers Report by Village Manager Zegarelli
- All the paperwork has been submitted to FEMA.
- The Westchester County Mobile Shredder will be behind Village Hall on Saturday, April 6th from 10am-1pm.
- The Westchester County Mobile Passport Unit will be at Village Hall on Thursday, April 25th from 11am-2pm.
- The FY13-14 Tentative Budget has been filed.
Village Manager Zegarelli gave a presentation on the status of the FY 12-13 Budget after the completion of 8 months.
Public Comments
Mrs. Sara Vescio read a statement aloud on behalf of the Mayor thanking Deputy Mayor Venditti for his 10 years of service and dedication to the Village.
Mr. Aaron Stern thanked Deputy Mayor Venditti for his service and stated that it was residents like him that have served the Village and made it the place it was. He further stated it validated the work of the People’s Caucus process.
Award of Bid
Traffic Signal Upgrade
The Board requested the memorandum be updated to explain the bid more in depth.
Upon motion by Trustee Sullivan, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
WHEREAS the Village received 3 bids for the Traffic Signal Upgrades Project (VM-1112-4); and
WHEREAS $80,000 was authorized for said project in the FY 12-13 Capital Budget; and
BE IT RESOLVED that the bid for the Traffic Signal Upgrades Project (VM-1112-4) is hereby awarded to Power Line Constructors, Inc. with their bid proposal of $76,870 and a 3.5% contingency component of $2,690 for a total project cost not to exceed $79,560.
THEREFORE, BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Power Line Constructors, Inc. for said project.
Phase 1 SCADA Upgrades
Upon motion by Trustee Pohar, seconded by Trustee Sullivan, the Board voted unanimously to approve the following resolution as amended:
WHEREAS the Village received 4 bids for the Phase 1 SCADA Upgrades Project (VM-1213-5); and
BE IT RESOLVED that the bid for the Phase 1 SCADA Upgrades Project (VM-1213-5) is hereby awarded to Talt Electric with their bid proposal of $24,400.
THEREFORE, BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Talt Electric for said project.
Authorize Village Manager to Execute Agreement – NYSDOT Snow and Ice Agreement 2014-2015
Upon motion by Trustee Sullivan, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with the New York State Department of Transportation to amend the Indexed Lump Sum Municipal Snow and Ice Agreement for the period from July 1, 2014 through June 30, 2015.
Scheduling Annual Organizational Meeting & Tentative Budget Public Hearing
Upon motion by Trustee Pohar, seconded by Trustee Sullivan, the Board voted unanimously to approve the following resolution:
annual organizational meeting
BE IT RESOLVED, that the Annual Organizational Meeting of the Board of Trustees is hereby scheduled for Wednesday, April 3, 2013 at 7:00pm.
2013-2014 tentative budget public hearing
BE IT RESOLVED, that the 2012-2013 Tentative Budget was filed on Tuesday, March 20, 2013.
BE IT RESOLVED, that a Public Hearing for the 2013-2014 Tentative Budget is hereby scheduled for Wednesday, April 3, 2013 at 7:30pm.
Minutes
Upon motion by Trustee Sullivan, seconded by Trustee Pohar, the Board voted unanimously to approve the minutes of March 6, 2013 as.
Adjournment
Deputy Mayor Venditti thanked the Mayor and Board and stated it was a privilege working with the various Board members throughout the years. He further thanked Village Counsel and Village Staff. He stated he was proud of the many accomplishments he and Board had achieved over the years. He thanked the public for the distinct honor of allowing him to be a public servant.
Upon motion by Trustee Sullivan, seconded by Trustee Pohar, the Board voted unanimously to adjourn the meeting at 8:45pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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