Village Board of Trustees
Regular Meeting
February 6, 2013
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 6th of February, 2013 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
David Venditti, Deputy Mayor
Robert Murray, Trustee
Mark Pohar, Trustee
Lori A. Sullivan, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Board of Trustees Report by Mayor Vescio
- The Board wished a Happy Birthday to Village Manager Zegarelli.
- It’s dark at and dawn and dusk and joggers are encouraged to jog facing traffic. Pedestrians should use crosswalks for their own safety.
- The renovation of the Library and Community Center will go out to bid shortly.
- The Building Department has seen an uptick in permit requests.
- The Library held many successful programs. Please visit their website for information on upcoming programs and events.
- The new ice rink is very popular and permits are required. Please contact the Recreation Department for more information.
- The Recreation Spring/Summer Brochure will be available online in early March.
- Registration for Summer Camp and other programs will begin on March 18th.
Village Managers Report by Village Manager Zegarelli
- Scarborough Station Parking Permit sales are on target.
- The annual Alarm Permits renewals were sent out and are due.
- The 2nd half of Village tax collection went well and only $110,000 remains unpaid.
- The cold snap caused some water main breaks and road heaving throughout the Village.
Village Manager Zegarelli gave a presentation on the FY12-13 Six Month Budget.
Public Comments
Mr. Ted LaStrange of Shen Yun Performing Arts explained the organization and stated they toured throughout the world.
Election Inspectors for the Village Election on March 19, 2013
Upon motion by Trustee Murray, seconded by Trustee Sullivan, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that, Janet Wagner, Emily Sack, Sam Papa, and Susan Cabral are hereby appointed Inspectors of Election for the March 19, 2013 Village Election.
BE IT FURTHER RESOLVED that Janet Wagner is hereby designated as Inspector of Election and Chairperson.
BE IT FURTHER RESOLVED that Lauren Gualdino and Georgina Gualdino are hereby appointed as Alternate Inspectors of Election.
BE IT FURTHER RESOLVED that the compensation for each Inspector of Election other than the Inspector designated as Chairperson is hereby fixed at Two Hundred and Twenty Five ($225) dollars per day.
BE IT FURTHER RESOLVED that the compensation for the Inspector of Election that is designated as Chairperson shall be Two Hundred Seventy-Five ($275) dollars per day.
Authorize Village Manager to Execute an Agreement for Valet Parking Services
Upon motion by Trustee Sullivan, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution:
WHEREAS, the Village issued a Request for Proposals to provide valet parking services at the Scarborough Station ("RFP") for proposals to be submitted by December 10, 2012, found those proposals inadequate, rejected all five (5) offerings, and directed the Village Manager to solicit a second round of proposals; and
WHEREAS, the Village issued a revised RFP to provide valet parking services at the Scarborough Station which identified such selection criteria as previous experience, operational viability, and maintenance of the current level of service and interplay with clientele and called for proposals to be submitted by January 21, 2013, and received four (4) proposals ranging in cost from $8,883.33 a month to $9,219.17 per month; and
WHEREAS, the two lowest proposals met the revised RFP specifications and were from Advanced Parking Concepts, Verona, NJ and Pro Park America of Hastings-on-Hudson, NY at $8,883.33 per month and $106,600 per year versus $8,999 per month and $107,988 per year respectively; and
WHEREAS the proposed pricing difference equates to a differential of $115.67 per month and $1,388 per year respectively; and
WHEREAS, ProPark is currently providing valet parking service at the Scarborough Station under contract with the Village and is familiar with the job and facilities, has drawn compliments for its work, and can continue its work without any interruption or disruption in service, among other things;
NOW, THEREFORE, BE IT:
RESOLVED, that the Board of Trustees finds that (i)~provision of valet parking at the Scarborough Train Station requires special expertise and technical skills, exercise of sound judgment in the context of changing demands on a daily basis, and a high degree of trust and confidence, (ii)~ProPark has implemented and operated valet parking at the Scarborough Train Station without complaint over the course of its contract with the Village and has the confidence and trust of Village officials and the public; (iii)~the difference in cost between ProPark’s proposal and the lowest cost proposal is not material and is offset by the foregoing factors and by ProPark’s ability to continue to provide valet parking at the Scarborough Train Station without interruption or disruption in service, and (iv)~acceptance of ProPark’s proposal for provision of valet parking at the Scarborough Train Station will optimize quality and efficiency, insure continued services of maximum quality at low cost, and
further the prudent and economical use of public moneys in the best interests of the taxpayers of the Village; and further
RESOLVED that the proposal for valet parking services at Scarborough Station is hereby awarded to Pro Park America as per its proposal of $8,999.00 per month for a period of two (2) years commencing retroactively to January 1, 2013, and expiring on December 31, 2014; and
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contractual agreement with ProPark America for valet parking services at the Scarborough Station to cover such period of time with such terms and conditions in keeping with the revised RFP and the provisions of Pro Park's proposal, subject to Counsel's review.
Amendment to the Village of Briarcliff Manor Employee Handbook
Upon motion by Deputy Mayor Venditti, seconded by Trustee Pohar, the Board voted unanimously to approve the following resolution:
WHEREAS, a review of the Village of Briarcliff Manor’s (“VBM”) Employee Handbook adopted by the Board of Trustees on March 17, 2005, revealed an inconsistency regarding the granting of full medical benefits to a “Part-Time Elected Official” as delineated in Section 806 “Medical Insurance” as it pertains to “Premium Payment (Elected Justices)”; and
WHEREAS, New York common law prohibits a reduction in compensation for village justices during the tenure of their elected terms; and
WHEREAS, the Board of Trustees directed the Village Manager to provide notice to the incumbent Village Justice that the medical benefits component for village justices would be eliminated at the end of the current term, that being the first Monday of April, 2013; and
WHEREAS, the Village Manager having duly notified the incumbent Village Justice on September 21, 2012 and then on November 21, 2012 of the Board of Trustees’ intent to eliminate medical benefits for village justices as provided in the current VBM Employee Handbook, such correspondence conforming with written notice requirements set forth in Section 806 of said Employee Handbook.
NOW, THEREFORE, be it resolved that the Board of Trustees of the Village of Briarcliff Manor hereby amends VBM Employee Handbook Section 806 “Medical Insurance”, to omit the subparagraph termed “Premium Payment (Elected Justices)”, in its entirety.
AND BE IT FURTHER RESOLVED that the Village Clerk shall notify the incumbent and candidates currently seeking the office of Village Justice of this change to VBM’s Employee Handbook.
Minutes
Upon motion by Trustee Pohar, seconded by Trustee Murray, the Board voted unanimously to approve the minutes of January 15, 2013 as amended.
Adjournment
Upon motion by Deputy Mayor Venditti, seconded by Trustee Sullivan, the Board voted unanimously to adjourn the meeting at 8:10pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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