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Village Board of Trustees
Regular Meeting
June 2, 2010
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York of the 2nd of June 2010 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
David Venditti, Deputy Mayor
Anthony Capasso, Trustee
Robert Mayer, Trustee
Lori Sullivan, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Presentation: Proposed Expansion of Chilmark Shopping Center, Urstadt Biddle, Properties, Inc.
Mr. William Null, Attorney for the Applicant, explained the proposed changes to the site and the suggested Zoning Text Amendment.
Mr. Jim Ryan of John Myer Consulting explained the proposed parking plan.
Mr. Chris Rafaelli, Architect for the Applicant, explained the proposed architectural design.
The Board had general discussion regarding the application and the actions to be taken. They recommended they be the Lead Agency regarding SEQRA. They stated they would refer the application to the Planning Board at the next meeting for their review and recommendation.
Village Attorney Smith stated he would prepare a formal SEQRA resolution for the next meeting.
Presentation: Proposed Redevelopment & Potential Moderate Income Housing at 445 North State Road
Mr. Eric Abraham, owner of the property, explained his proposal to convert his site into a mixed use zone for both commercial office space and moderate income residential housing.
The Board had general discussion relating to the proposed site and the steps needed to move the application forward. They encouraged the applicant to submit an application to the Village Planning Board. They directed Counsel to draft a letter to the Planning Board on their behalf.
Village Attorney Smith suggested a joint meeting between the two Boards to map out the project and keep it moving in an orderly fashion.
Board of Trustees Announcements by Trustee Sullivan
- The Library end of school year party will be June 24th at Law Park Pavilion.
- The Library will be posting new hours effective June 1st.
- Pool Permits are on sale.
- The Pool is open.
- The Swimming and Diving Teams will be starting up soon.
- Day Camp Registration is still being accepted but late fees may apply.
- Summercliff Players will be performing Urinetown in July.
Village Managers Report
- The Full Supply Water Project is moving along well.
- Water usage is increasing.
- Several meetings were held with FEMA to recoup funds for the March Nor Easter.
- The Window and Door Replacement Projects are progressing.
- The field at the Club site is moving along quite fast and will be ready for use in spring 2011.
- Tax Bills are out and are due by July 1st.
- Scarborough Firehouse is expected to be completed in early June.
- Loose debris will no longer be picked up. All debris must be bagged or bundled.
- Discussions are underway with Metro North to change the traffic pattern at Scarborough Station.
Public Comments
None
Authorize Village Manager to Execute an Inter-municipal Agreement with the Village of Pleasantville for the Design and Construction Administration Services for the Installation of a Photovoltaic Solar Generation System
Upon motion by Trustee Sullivan, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution as amended:
Need amended resolution
Authorize Village Manager to Execute a Land Swap Agreement with John and Viviene Merenna
The Board thanked the Merenna’s for their cooperation.
Upon motion by Trustee Mayer, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute a land-swap agreement and all documents necessary to effectuate such land-swap with John and Viviene Merenna, in accordance with memorandum of Village Counsel dated May 27, 2010.
Declaration and Authorization of the Sale of Surplus Vehicles and Equipment
Upon motion by Deputy Mayor Venditti, seconded by Trustee Capasso, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Board of Trustees does hereby declare the Village owned vehicles and equipment listed below as surplus and further authorizes their sale pursuant to public bid retroactive to May 20, 2010.
1981 Mack Pumper
1997 International Garbage Truck
2005 Ford Crown Victoria
2004 Ford Taurus
2003 Ford Expedition
1998 Ford Bus
Sewer Rodder
Hydraulic Conveyor Belt Machine
Mikasa Tamper (Parts Only)
Onan Generator (Parts Only)
Onan Generator (Parts Only)
Authorize Approval of Capital Budget FY 2010-2011
Upon motion by Trustee Capasso, seconded by Trustee Sullivan, the Board voted unanimously to approve the resolution as amended:
Village of Briarcliff Manor |
2010/11 to 2014/15 Capital Improvements Plan |
2010 Projects Requirements & Resources |
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Funding |
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Grants |
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Total New |
PROJECT |
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Required |
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and Aid |
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Funding |
Police Department: |
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1a. Police Vehicle Replacement (2001) |
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$ 30,850 |
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$ - |
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$ 30,850 |
1b. Surveillance Equipment |
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$ 15,000 |
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$ - |
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$ 15,000 |
1c. Traffic Lights |
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$ 80,000 |
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$ - |
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$ 80,000 |
(one every other year totalling 5 lights) |
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Total Requirements: |
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$ 125,850 |
~ |
# |
# |
$ - |
~ |
$ 125,850 |
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Fire Department: |
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~ |
$ - |
~ |
~ |
~ |
$ - |
~ |
$ - |
Total Requirements: |
~ |
$ - |
~ |
~ |
~ |
$ - |
~ |
$ - |
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Department of Public Works: (general) |
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3a. Annual Paving |
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$ 120,000 |
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$ - |
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$ 120,000 |
3b. Village Wide Drainage Projects |
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1)Quinn Road |
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$ 80,000 |
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$ - |
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$ 80,000 |
2)Long Hill / Shellbark Design |
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$ 35,000 |
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$ 35,000 |
3)In House (Ridgecrest, Alder, Hall) |
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$ 90,000 |
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$ - |
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$ 90,000 |
3c. Epoxy Painted Traffic Lines |
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$ 48,000 |
~ |
~ |
~ |
$ - |
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$ 48,000 |
Total Requirements: |
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$ 373,000 |
~ |
~ |
~ |
$ - |
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$ 373,000 |
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Department of Public Works: (Water) |
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4a. Long Hill Pump House Pumps |
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$ 150,000 |
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$ - |
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$ 150,000 |
4b. Long Hill Pump House Generator - Tie In |
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$ 50,000 |
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$ - |
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$ 50,000 |
4c. Sleepy Hollow Pump House Generator Tie In |
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$ 25,000 |
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$ - |
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$ 25,000 |
4d. Edith Macy Water Tank (Cleaning & Inspection) |
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$ 10,000 |
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$ - |
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$ 10,000 |
Total Requirements: |
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$ 235,000 |
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~ |
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$ - |
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$ 235,000 |
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Department of Public Works: (Vehicles) |
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5a. (New) Salt Brine Tank Applicator System for existing truck |
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$ 12,000 |
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$ - |
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$ 12,000 |
Total Requirements: |
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$ 12,000 |
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~ |
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$ - |
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$ 12,000 |
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Department of Public Works: (Water Vehicles) |
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6a. Replace/Upgrade Vac System on 2000 Vac Truck |
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$ 125,000 |
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~ |
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$ - |
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$ 125,000 |
Total Requirements: |
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$ 125,000 |
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~ |
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$ - |
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$ 125,000 |
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Building/Engineering Department: |
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7a.Brookwood Sewer Generator Replacement |
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$ 40,000 |
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$ - |
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$ 40,000 |
7b. Pleasantville Road / Horsechestnut & N. State Rd. |
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$ 40,000 |
~ |
~ |
~ |
$ - |
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$ 40,000 |
Total Requirements: |
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$ 80,000 |
~ |
~ |
~ |
$ - |
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$ 80,000 |
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Recreation Department: (general) |
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8a. Youth Center Study |
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$ 50,000 |
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$ - |
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$ 50,000 |
8b. Scarborough Park Construction |
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$ 200,000 |
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$ - |
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$ 200,000 |
Total Requirements: |
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$ 250,000 |
~ |
# |
# |
$ - |
# |
$ 250,000 |
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Recreation Department: (trails) |
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$ - |
# |
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$ - |
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$ - |
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Facilities: |
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Buildings |
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10a. Windows, Doors & (8) Garage Doors Replacement |
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$ 200,000 |
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$ - |
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$ 200,000 |
in Village Hall |
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10b. Roof Replacement in Village Hall |
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$ 225,000 |
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$ - |
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$ 225,000 |
10c. DPW Roof - Replacement |
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$ 400,000 |
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$ - |
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$ 400,000 |
10d. DPW Solar Project |
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$ 323,211 |
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$ 248,211 |
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$ 75,000 |
10e. Municipal Bldg. Exterior Lighting Upgrades (inc. parking lot) |
$ 75,000 |
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$ - |
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$ 75,000 |
10f. Municipal Bldg. Mechanical Systems Survey |
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$ 10,000 |
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$ - |
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$ 10,000 |
10g. Library Windows & Doors (old portion) |
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$ 75,000 |
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$ - |
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$ 75,000 |
Total Requirements: |
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$ 1,308,211 |
~ |
~ |
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$ - |
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$ 1,060,000 |
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Total - All Projects |
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$ 2,509,061 |
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$ 248,211 |
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$ 2,260,850 |
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General Fund |
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$ 2,149,061 |
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Water Fund |
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$ 360,000 |
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Award of Bid
Village Hall Roof Replacement Project
Upon motion by Trustee Sullivan, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution:
WHEREAS the Village received five bids for the Village Hall Roof Replacement Project ranging from $185,760 to $293,800; and
WHEREAS, the Village of Briarcliff Manor Capital Fund has designated $225,000 for the 2010-2011 Village Hall Roof Replacement Project and further authorizes future borrowing.
NOW THEREFORE BE IT RESOLVED that the bid for the Village Hall Roof Replacement Project is hereby awarded to NJK Contractors Inc. per their proposal of $185,760 with a 10% contingency and miscellaneous project costs not to exceed a total project cost of $220,000.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with NJK Contractors Inc. for said project.
Bus Transportation
Upon motion by Trustee Mayer, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the bid for the furnishing of Bus Transportation Services for various programs operated by the Recreation and Parks Department (VM-1011-1) is hereby awarded to Briarcliff Bus Co., Inc. of Briarcliff Manor, New York as per the rates in the attached schedule.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Briarcliff Bus Co., Inc. for the furnishing of Bus Transportation Services for the Recreation and Parks Department.
Authorize Village Manager to distribute the Separation Incentive Program for Eligible Employees
Upon motion by Deputy Mayor Venditti, seconded by Trustee Capasso, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to distribute the Separation Incentive Program to all eligible employees and to make any non-material changes in the documentation as necessary to effect the same.
Fire Department Membership - Schneider
Trustee Sullivan stated she had known Mr. Schneider for years and he would be very dedicated addition to the Fire Department.
Upon motion by Deputy Mayor Venditti, seconded by Trustee Capasso, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the under 18 membership of Jonathan Schneider to the Briarcliff Manor Hook & Ladder Company.
Minutes
Upon motion by Trustee Capasso, seconded by Trustee Sullivan, with one abstention from Deputy Mayor Venditti, the Board voted to approve the minutes of May 19, 2010.
Upon motion by Trustee Sullivan, seconded by Trustee Mayer, the Board voted unanimously to approve the minutes of May 5, 2010.
Adjournment
Upon motion by Trustee Mayer, seconded by Trustee Capasso, the Board voted unanimously to close the regular meeting at 9:05pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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