Village Board of Trustees
Regular Meeting
March 4, 2010
7:30 p.m.
The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York of the 4th of March 2010 commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
Robert Mayer, Trustee
Lori Sullivan, Trustee
Also Present
Philip Zegarelli, Village Manager
Christine Dennett, Village Clerk
Clinton Smith, Village Counsel
Robin Rizzo, Village Treasurer
Absent
David Venditti, Deputy Mayor
Gayle Waxenberg, Trustee
Board of Trustees Announcements by Trustee Sullivan
- The Board thanked Village Staff for their work during the storm. If residents are still experiencing power outages they should contact Con Edison at 1-800-75-ConEd.
- The Annual Village Election will be on Tuesday, March 16th from 6:00am to 9:00pm at the Youth Center.
- The Library will be offering several “hands on” computer classes. Visit the website for more information or contact Shelley Glick to register.
- The Spring/Summer Recreation Brochure will be mailed shortly.
- Registration for day camp begins March 13th, and registration for the pool and tennis will begin on March 15th.
- Summer employment applications are currently being accepted.
- The Annual Egg Hunt will be on March 27th at Law Park at 10:00am.
Village Managers Report
- The severe snow storm halted the work at the project sites.
- The 1st reimbursement of ARRA Stimulus funds should be received by March 11th.
- The March Manor Monthly will be in the mail this weekend.
- An estimated 55% of the Village was without power during the recent storm.
- The tentative budget is projected to be filed by March 18th.
Mayor Vescio commended the Village Staff and volunteers for pitching in during the storm. He stated over 500 trees came down, 70 of which blocked roadways. He stated the Village did an outstanding job of clearing the roadways. He further stated the Village spoke to Con Edison several times during the storm expressing their dissatisfaction with how things were handled and a special meeting had been arranged with them to set forth standards going forward. He stated the Village would continually pick up storm debris that is brought to the curb and temporarily waived the policy regarding the bundling of debris. He further stated if a private tree company is hired they must haul away the debris themselves.
Public Comments
There were no public comments.
Authorize Village Manager to Execute Agreement for the Valet Parking Services at the Scarborough Station
Upon motion by Trustee Mayer, seconded by Trustee Sullivan, the Board voted unanimously to approve the following resolution as amended:
WHEREAS, the Village having issued a Request for Proposals to provide valet parking services at the Scarborough Station (“RFP”) and having received four (4) proposals ranging in cost from $8,596.67 a month to $8,949.00 per month; and
WHEREAS, two (2) proposals did not meet the RFP specifications; and
WHEREAS, the two (2) remaining proposals met the RFP specifications and were from Parking Systems Plus, Inc. d/b/a Parking Systems of Valley Stream, NY and ProPark America of Hastings-on-Hudson, NY; and
WHEREAS, ProPark is currently providing valet parking service at the Scarborough Station under contract with the Village; and
WHEREAS, the difference in cost to the Village between Parking Systems’ proposal and ProPark’s proposal is approximately $385.00 per year over the two year term proposed; and
WHEREAS, ProPark, as the Village’s current valet parking service provider at the Scarborough Station, is familiar with the job and facilities, has drawn compliments for its work, and can continue its work without any interruption or disruption in service, among other things; and
WHEREAS, Parking Systems by its letter dated February 26, 2010, has recognized the benefit to the Village of accepting ProPark’s proposal;
NOW, THEREFORE, BE IT RESOLVED that the proposal for valet parking services at Scarborough Station is hereby awarded to ProPark America as per their proposal of $8,945.00 per month for year 1 commencing January 1, 2010, for a period of up to two (2) years expiring on December 31, 2012; and
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contractual agreement with ProPark America for valet parking services at the Scarborough Station to cover such period of time with such terms and conditions in keeping with the provisions of ProPark’s proposal, subject to Counsel’s review.
Award of Bid – Sanitary Sewer Cleaning, Lining and Manhole Rehabilitation
The Board requested minor edits to the resolution.
Upon motion by Trustee Sullivan, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution:
WHEREAS, the Village received two bids for the Sanitary Sewer Cleaning, Lining and Manhole Rehabilitation Project Phase II (VM-0910-4) ranging from $599,595 to $617,000; and
WHEREAS, the total Phase II project cost was budgeted at $591,000 plus an additional two percent for finance charges associated with borrowing; and
WHEREAS, the total Phase II remaining funding available is $611,251 of which $286,000 is from an EPA Grant; and
WHEREAS, the Village Engineer recommends that the scope of work be reduced to work with a value of $510,000 in order to be consistent with the grant request and to account for emergency work that was in the original scope of the project but has since been done on an emergency basis; and
WHEREAS, the net finances of the project will be charged to Capital Budget Codes FY 08-09 H8120.201.09470 and FY 09-10 H8120.201.10476; and
WHEREAS, Green Mountain Pipeline Services Inc. was the low bidder on initial submission and still is the low bidder after subtraction of values to reflect the reduction in the scope of work;
NOW THEREFORE BE IT RESOLVED that the bid for the Sanitary Sewer Cleaning, Lining and Manhole Rehabilitation Project Phase II (VM-0910-4) is hereby awarded to Green Mountain Pipeline Services Inc. for payment not to exceed $546,000.00 with 5% contingency; and
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with Green Mountain Pipeline Services Inc. for said project.
Fire Department Membership
Upon motion by Trustee Mayer, seconded by Trustee Sullivan, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Daniel Splitgerber to the Briarcliff Manor Hook & Ladder Company.
Upon motion by Trustee Sullivan, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Steven Kane to the Briarcliff Manor Hook & Ladder Company.
Minutes
Upon motion by Trustee Mayer, seconded by Trustee Sullivan, the Board voted unanimously to approve the minutes of February 18, 2010.
Adjournment
Upon motion by Trustee Mayer, seconded by Trustee Sullivan, the Board voted unanimously to close the regular meeting at 8:10pm.
Respectfully Submitted By,
Christine Dennett
Village Clerk
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